Example:
>Clearinghouse Service RETURN CH S > Backup RETURN
Destination File Service: Dartmouth RETURN Domain Name: LA South RETURN Organization Name: GemSysCo RETURN Opening connection to File Service ... Done
Storing this database on the File Service ... Done Database backed up.
CHS>
Notes:
Overview: The clearinghouse service Backup command is used to store a copy of the entire clearinghouse database on a file service. It is recommended that you back up the clearinghouse database to a file service that is on another server. This backup procedure causes the entire clearinghouse database to be saved in the file drawer named "Clearinghouse" on the selected file service. As regular file service backup is run, the clearinghouse database will be written on the backup floppy along with other files.
You should run backup when your clearinghouse is first created, and then again whenever the database is updated or changed. This ensures that you maintain a current file of all information.
You will need this information if a major problem occurs, such as damage to the server housing your clearinghouse service.
Procedure: Before you run backup, create a clearinghouse file drawer on the file service on which you wish to back up the clearinghouse database. You should have full access to the clearinghouse file drawer (read, write, add, remove) to allow you to perform backup and other related functions.
1. Log on at the server and direct your commands to the clearinghouse service.
2.. Type Backup. Follow the system prompts for file service, domain, and organization names.
Comments: Each time backup is performed, information is stored in the clearinghouse file drawer.
To prevent your file service disk from becoming too full, you should periodically check the clearinghouse file drawer from a workstation and delete all but the most recent backup database versions.
Example and Notes
Example:
PS> Print Test Pattern
Enter copy count (1-999): 1 RETURN Test Pattern Queued for Printing.
PS>
Notes:
You will probably only need one copy of the test pattern but you may print as many copies as you wish.
Overview: Once the server is started and fonts have be~n installed, there is little if any interaction required with the terminal attached to the server. (If repairs are necessary, a Xerox Technical Representative will put the server into Repair Mode.)
However, you should monitor the daily functioning of the printer to ensure both adequate paper supply and a sufficiently dark printed image.
1. Check for adequate paper supply by checking the paper cassettes. If they are low on paper, add additional paper. Once you have shown users how to add more paper, they can do this themselves.
2" You can check the quality of the printed image by printing a test pattern. If the copy produced is light, or the shaded areas on the bottom are lighter than the top, add more dry imager. With normal usage, this test should be done on a daily basis; during slower periods of use, you may run the test weekly .
. Procedure: The Electronic Printer Operator Reference Guide will help you answer questions regarding adding paper and dry imager. The additional small instruction booklet attached to the printer will help users decide what to do when certain codes appear (for example, when to add more paper).
To print a test pattern:
1. Log on at the server and direct your commands to the print service.
2. Type Print Test Pattern.
3. The Enter copy count prompt shows 1 as the default number of copies. Press
<
RETURN> for a single copy of the test pattern.4. Examine the copy. If the image appears too light or uneven over the page, check if more dry imager is needed.
Comment: The printer output tray can not hold more than 100 pages. Depending on your office situation, you may also need to check throughout the day to ensure the output tray has not been overfilled. You may want to set up file trays or dividers (with a space labeled for each user or for segments of the alphabet) into which users could place printed copies until they are picked up by the individuals who printed them.
Example and Notes
Enter choice number: 1 RETURN --File Name (Status, SentBy,Pages)--Monthly Inventory (Printed, Frahmann:CP8:Xerox, 4) Slide Presentation (Printed, Hansford:CP8:Xerox, 5) Action Summary (Printed, Kasimow:CP8:Xerox, 2) Task Analysis (Printed, Marengella:<:P8:Xerox, 2) Speech (Marking, Smith:CP8:Xerox, 1)
Xerox Proposal (Formatted, Smith:CP8:Xerox, 39) 6 Documents Listed.
PS> Cancel Documents RETURN 1 All Documents 2 Marking Document 3 Queued Documents 4 Formatted Documents Enter choice number: 1 RETURN 1 Document Cancelled only the name and status of each document will be listed. Any user may enter the command to see this information.
Both queuing and printing are started automatically when the print server is started. If, however, you use the Stop Printing or Stop Queuing command, you will need to use the appropriate Start command to restart that process.
When the Stop Printing command is used, documents currently being formatted or marked are canceled. Those documents being formatted return to the printing queue. When
Overview:
You may need to follow the status of documents as they proceed to and are completed at your printer. For example, you may want to check the current status of documents before you stop printing. There are also times when you ry1ay want to cancel the printing of jobs, or stop people from sending new jobs to the print serv'ice.You can check the status of documents at any time. If you choose, you can also cancel the printing of documents at various stages. You can also stop the print service from accepting or printing any additional documents.
As you check the status of the print service or seek to cancel printing, you will find references to these four stages:
1. Queued means documents are waiting (in the order received) to be printed.
2. Formatted means the print service is finding the right fonts to use for a document, arranging the information to be printed and waiting to be transferrred to paper (marked).
3. Marking means the document is currently being printed.
4. Completed means documents have been printed.
Procedure:
1. Log on at the server and direct your commands to the print service.
2. Type List Documents.
3. Select the option describing which documents you wish to check: all, queued, formatted, marking, or completed documents.
4. If you need to cancel the printing of some documents, type Cancel Documents. Select the option describing which documents you wish to cancel: all, queued, formatted, or marking.
5. If you need to prevent the print service from accepting any additional print jobs, type Stop Queuing.
6. If you need to prevent the print service from printing any print jobs already queued, type Stop Printing.
Example
and
NotesNotes:
Record the names of remote 860 and 850 workstation users who have mail folders and also note the daily time themail clerk will check for mail.
Overview:
The gateway service permits the operator of a remote 860 or 850 to send mail to other users via a mail clerk's folder; it is the mail clerk's job to forward the mail to the mail folder of specified users. You will want to establish a procedure with the assigned mail clerk to insure that he o'r she regularly checks the mail folder.Procedure:
The mail clerk using an 860 workstation on the network will follow these steps:
1. At an established time daily, open his or her mail folder and move all documents to the local disk.
2. Inspect the first document to determine the recipients' names.
3. Select the document title, press< REPLACE>, then type a meaningful name for the title, such as
"Jones 1."
4.. Mail all documents to the appropriate recipients after inspecting and renaming them.
The mail clerk using an 8010 workstation will follow these steps:
1. Open his or her in-basket at set times or whenever the in-basket shows a "Ietter" in it.
2. Convert and open the documents and then forward themail to appropriat.e recipients.
Comments:
As the recipient requests his or her mail via an 850, the gateway service will automatically convert the mail document from 860 to 850 format during transmission. If the mail clerk is using an 8010 workstation, he or she can forward it in 8010 format only to other 8010 workstation users. To forward it. to 860, 850, or ITS users, he or she must first convert it back to 860 format.Users at 8010 or ITS workstations may .choose to send mail in the form of a mail note which, in many cases, eliminates the need for conversion. (Refer to Appendix C of this booklet for a guideline on mailing interchange.)
Example and Notes
Your Notes: