Draft budget of the Secretariat of the Preferential Trade Area for Eastern and Southern African States for the period January-December 1983

r.MTED NATIONS

KCONOMIC AND SOCI

ECONOMIC COMMISSION FOR AFRICA

First Meeting of the Intergovernmental Commission of Experts

Lusaka, Zambia, 14-21 June 1982

First Meeting of the Council of Ministers

NCIL

ECA/MULPOC/LUSAKA/PTA/CM.1/1

20 April 1982 Original: ENGLISH

DRAFT BUDGET OF THE SECRETARIAT OF THE PREFERENTIAL TRADE AREA FOR EASTERN AND SOUTHERN AFRICAN STATES FOR THE PERIOD JANUARY-DECEMBER 1983

A

TPL/083

TABLE OF CONTENTS

I. INTRODUCTION

II. EXPLANATORY NOTES ON THE PTA BUDGET FOR THE PERIOD JANUARY-DECEMBER 1983

Pages

1

1-3

ANNEXES

Annex I: Estimates of expenditure for the period January-December 1983 Tables 1 to 6

Annex II: Proposed Organizational Chart of the Preferential Trade Area Secretariat

<7

I. INTRODUCTION

The Enlarged Conference of Ministers of Trade, Finance and Planning of Eastern and Southern Africa held in Addis Ababa, Ethiopia from 18-21 May 1981 established a sub-committee to examine proposals on the structure of the PTA Secretariat and the formulae for determining contributions by member States to the annual budgets of the Secretariat (ECA document ECA/MULPOC/Lusaka/PTA/IX/5, April 1981 and Addendum ECA/MULPOC/Lusaka/PTA/lX/5/Add.l). The recommendations of the sub-committee were adopted by the Conference without any amendment.

The sub-committee assumed that the PTA would become operational as from

1 January 1982. Following on the signing of the PTA Treaty in December 1981 and the decision that the ECA should act as the interim PTA Secretariat, the PTA Secretariat will become operational as from 1 January 1983. The budget estimates of the PTA Secretariat recommended by the sub-committee^have been adjusted accordingly.

II. EXPLANATORY NOTES ON THE PTA BUDGET FOR THE PERIOD JANUARY-DECEMBER 1983 A. Budget for January-December 1983

The budget for the period January to December 1983 is shown in Tables 1 to 6 of Annex I together with the proposed organizational chart of PTA Secretariat

(Annex II). The budget estimates are based on the proposals adopted by the Enlarged Conference of Ministers of Trade, Finance and Planning referred to above. It should, however, be noted that these proposals were,based on the assumption that the PTA Secretariat would be operational as from 1 January 1982. In the event, as stated above, the PTA Secretariat will be operational as from January 1983, it should further be noted that in the light of the recommendations of the sub-committee established to consider the PTA budget, the Ministerial Conference decided that the following posts, which were originally proposed, should be deleted during the first phase of the

operations of the PTA Secretariat:

(i) Secretary-General's Office (a) Deputy Secretary-General (b) Secretary Class Four (ii) Legal Office

Legal Officer - P.3 (iii) Administration Division

(a) Personnel Officer - P.3 (b) Personnel Assistant - GS.8 (c) Administrative Assistant - GS.8 (d) Secretary Class Three

(e) Secretary GS.7 (f) Two cleaners - GS.2

(iv) Trade, Monetary and Customs Division (a) Research Assistant - GS.8

(b) Secretary - GS.7

(v) Transport and Communications Division (a) Senior Surface Transport Expert - P.4 (b) Senior Air Transport Expert - P.4 (c) Senior Water Transport Expert - P.4 (d) Senior communications Expert - P.4 (e) Research Assistant - GS.8

(f) Two secretaries - GS.7

Page 2

(vi) Agriculture and Industry Division (a) Director of Division - P.5 (b) Two Research Assistants - GS.8 (c) Secretary - GS.7

The Conference also adopted the sub-committee's recommendations that the following posts in the field of transport and communications should be included during the first phase:

Senior Transport Expert - P.4 Senior Communications Expert - P.A

Thus the total number of posts during the first phase would be 35 instead of 55 as originally proposed. Additional changes relate to the number of meetings.

According to the original budget the meetings scheduled for the year 1983 were eighteen. However, it is most unlikely that all these meetings will take place in 1983. Therefore, the number of meetings originally planned for 1983 is reduced to nine. However, one meeting on the establishment of Trade and Development Bank for Eastern and Southern African States which was not included in the 1983 original budget is included in the revised budget.

After effecting all the changes mentioned above, the total expenditure anticipated for the year 1983 would be US$1,738,132 which is US$832,561 lower than the original budget.

Annex I

Table 1: PTA Secretariat Budget: Statement of anticipated expenditures January - December 1983

Particulars

Salaries:

Base

Post adjustment House rent

Common staff costs Supplementary staff Temporary Assistance

Overtime and night differential Travelling expenses

Maintenance of premises Utilities

Rent and maintenance of equipment Communications

Hospitality

Miscellaneous services Office supplies

Furniture and equipment Meetings

Total

January-December 1983 US$

380 104 207 691 344 2 10 2 79 35 10 10 50 2 30 45 137 290 1 738

032 088 000 120 755 000 000 000 000 000 000 000 000 000 000 000 257 000 132

Table 2: Summary of anticipated expenditures by programme:

1983 PTA Secretariat Budget Programme

Secretary-General's Office Legal Office

Administration Division

Trade- Monetary and Customs Division Transport and Communications Division Agriculture and Industry Division Meetings

Total expenses

January-December 1983 US$

167 83 497 335 221 142 290

312 514 890 396 802 218 000 1 738 132

Table 3: Details of expenditure: 1983 PTA Secretariat Budget

Secretary-General'8'Office

Salaries Base

Post adjustment Rent

Common staff costs Travelling expenses Furniture and equipment

Sub-total

January-December 1983

US?

49 450 13 600 27 000 90 45 20 12 167

050 025 000 237 312

Annex I Page 2

Table 3: Details of expenditure: 1983 PTA secretariat budget (cont'd)

B. Legal Office Salaries Base

Post adjustment House rent

Common staff costs Travelling expenses

Office furniture and equipment Sub-total

C. Administration Division Salaries

Base

Post adjustment Rent

Common staff costs Supplementary staff

General temporary assistance Overtime and night differential Travelling expenses

Maintenance of premises Utilities

Rental and maintenance of equipment Communications

Hospitality

Miscellaneous services Office supplies

Furniture and equipment Sub-total

D. Trade, Monetary and Customs Division Salaries

Base ■

Post adjustment Rent

Common staff.costs Travelling expenses

Office furniture and equipment Sub-total

January-December 1983 US$

26 810 7 616 12 600 47 23 5 7 83

026 513 000 975 514

89 18 43 150 75 2 10 2 10 35 10 10 50 2 30 45 65

572 088 200 860 430 000 000 000 000 000 000 000 000 000 000 000 600 497 890

102 31 61 195 97 20 22 335

480 844 200 524 762 000 110 396

ECA/MULPOC/LUSAKA/PTA/CM.1/1

Annex I Page 3

Table 3: Details of expenditure: 1983 PTA secretariat budget (cont'd)

January-December 1983 US$

E. Transport and Communications Division Salaries

Base

Post adjustment House rent

Common staff costs Travelling expenses

Office equipment and furniture Sub-total

F. Agriculture and Industry Division Salaries

Base

Post adjustment House rent

Common staff costs Travelling expenses

Office furniture and equipment Sub-total

G. Meetings

Meeting of the Authority and Council of Ministers

Meeting of Intergovernmental Commission of Experts

Meeting of Customs and Trade Committee

Meeting of Trade and Develop ment Bank

Meeting of Clearing and Payments Committee

Meeting of Committee on Agri cultural Co-operation

Meeting of Committee on Industrial Co-operation Meeting of Transport and Com munication Committee

Meeting of Committee on BLS

Sub-total

Total expenses (A to G)

No. of meetings

/o 20 37 128 63 12 18 221

0/0 278 800 148 269 000 385 802

41 12 25 79 39 12 10 142

650 662 200 512 756 000 950 218

70 000

27 500

27 500

27 500

27 500

27 500

27 500

27 500

27 500 290 000 1 738 937

Annex I

Page 4 • Table 4

Estimated Salary Structure: 1983 FTA Secretariat Budget

H f 1983 Basic

Staffing List , staff Salaiy P#A*

A. Secretary-General's Office Secretary-General

Seoretary, Class Five

B. Legal Office

Legal Secretary P.5 Secretary GS.7

C. Administrative Division Director of Division P.5 Administrative Officer P.3 Finance Officer P.3

Accounts Assistant GS.8 Registry Assistant GS.8 Stores Assistant GS.7 Seoretary,Class Three Secretary GS.7

Driver GS.3

Security Guards GS.3 Messengers GS«?

Cleaners GS.2

D« Trade, Monetary and Customs Division

Senior Customs Export P.4 Senior Trade Expert P.4

Senior Pinanoial and Monetary Expert P.4 Senior Statistician P.3

Secretaries GS.7 Customs Expert P. 2 Research Assistant GS.8

1 1

1 1

1 1 1 1 1 1 1 1 1 3 2 2

1 1 1 1 1 2

40,000 9,450

22,400 4,410

22,400 15,400 15,400

6,020 6,020

6,440 .

4»410 1,330

1,330 eaoh

938 eaoh 938 eaoh

22,400

18,620 18,620 18,620

4,410 eaoh

Annex I Page 5

Table 4 (Continued)

1983 Basic Staffing List _* „ Salary FJL.

rtaff us»

E. Transport and Comminications Division

Director of Division P. 5 1 22,400

Senior Transport Expert P.4 1 l8y62O

Senior Connunioations Expert P.4 1 18,620

Researoh Assistant GS.8 1 6,020

Secretary GSf7 1 4,410

P» Agriculture and Indqstry Division

Senior Agricultural Export P.4 1 16,620

Senior Industrial Expert,E.4 1 18,620

Secretary 0S,7 . 1 4t410

Marketing Expert P. 2

Total number of staff, 1983 (A+3*C-fiH&#) 35

Annex I Page 6

Table

Basic Salary Details; 1983 PTA SeorgtariA-t

t Jan.-Dec, uss

Seoretarr-fleneral' s Office Secretary-General

Secretary (Class Five)

Legal Office

Legal Secretary P.5 Secretary GSf7

Administration Division

Director P.5

Administrative Officer P.3 Finance Officer P.3

Accounts Assistant GS.8

Registry Assistant GS.8

Sectretary (Class Three)

Driver GS.3

Security Guards (os.3) (3)

Messengers GS.2 (2) Cleaners GS.2 (2)

Trade. Honetary aj-iH Customs Division

Senior Customs Expert P.4 Senior Trade Expert P.4

Senior Financial and Monetary Expert P.4 Senior Statistician P.3

Secretaries GS.7 (2) Research Assistant GS.8

49,^i41?0

22,400 4.410 26,810

22,400 15,400 15,400

g o2o

4*410

89,

22, 18, 18, 18, 15,

572

400 620 620 620 400820

102,480

ECAyMULPOC/LUSAKA/PTA/CM.1/1

Annex I Page 7

Table 5 (Continued)

Transport and Communications Division

f Jan#-Dec, US$

Director P.5 22,400

Senior Transport Expert P.4 18,620

Senior Communications Expert P.4 18,620

Research Assistant GS.8 6fO2O

Secretary GS.7 4,410

70,070

Agriculture and Industry Division

Senior Agricultural Expert P#4 18,620

Senior Industrial Expert P.4 18,620

Secretary GS.7 4f410

Marketing Expert P.2

Total 41,650

ECA/MULPOC/LUSAKA/PTA/CM.1/1

Annex 1 Page 8

Table 6

of Staff RemiiremantR : 1983 PTA Secretariat Budget

Sect.Gen's Legal Trade Transp. A^ri, Office Office Adm. Monetary and Com, and

Customs

Total

Secretary-General P.5

P.4 P.3

P.2 GS. IHT.

GS. Local Total No. of Staff 1983

1

-

-

1

2

1

-

1

' 2

1

2

1

12

16

1 3 1

2

7

1 2

"

2

5

—

2

1

3

i.i

4

7 3

•-

2 18

35