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Draft Rules of Procedure of the Clearing and Payments Committee of the Preferential Trade Area for Eastern and Southern African States

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ECA/MULPOC/Lusaka/PTA/TC/I/5 25 August 1982

Original: ENGLISH

ECONOMIC COMMISSION FOR AFRICA

Interim Secretariat of the Preferential

Trade Area for Eastern and Southern African States

Meeting of Clearing and Payments Committee of the Preferential Trade Area for Eastern and Southern African States

1-5 November 1982 Lusaka, Zambia

DRAFT RULES OF PROCEDURE OF THE CLEARING AND PAYMENTS COMMITTEE OF THE PREFERENTIAL TRADE AREA FOR EASTERN

AND SOUTHERN AFRICAN STATES

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ECA/MULP0C/Lusaka/PTA/TC/I/5

,THETREAT^.FOR THE. ESTABLISHMENT.OF THE PREFERENTIAL TRADE AREA FOR -:..■ • ':?■■■: . :,: ■, EAS:T?JU?, AND. SOUTHERN AFRICAN. STATES .'" "'

f

of

conferred on the.Clearing and Paynints Committee "

*** EaStern "d S°Uthern Afric*» States by' ' ""

Treaty *°* the establishment of the Preferential

rn AfrlCa Stt * fi " -

RULES OF'PROCEDURE OF THE CLEARING AND PAYMENTS COMMITTEE OF THE

PREFERENTIAL TRADE AREA FOR EASTERN AND SOUTHERN AFRICAN STATES

be Cited as ^ Rules of Procedure of the --^rential Trade Area for Eastern ^^

Rule ,2"." In'^ these Rules :the escpression: .?J,

il of'.Ministers established byArticle 7 of the

"Member. State" means a/Member State of the. Preferential Trade Area; ■• , . •

Composition -'•;• ■ '•

Rule 3 a meeting of'the Committee'shallVconsist of the Governors'of Authorxtxes of the Member States as provided for in Article 1 ol

Clearing and Payment Arrangements annexed to the Treaty. on

°f

** accompanied to Stings of the Conunittee Chairman .of. the mee'tincrs of the "Committee :-M -.::■■■■'..■ ' ■, \ '■ ■ ■. ... . ... '

Tt COmmittee sha11 el«t in rotation according to an order to be

is absent from a■

for a

as

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ECA/MULP0C/Lusaka/PTA/TC/I/5 Page 2

Rule 7 If the term of offide of any 'member of -"the : Committee; as Chairman is due

i f 'itt i being held that number

Rule 7 If the term of offide of any me ;

to expire at any time when a meeting of the'Committee is being held that

shalfcontinue in office until the conclusion of the noting. For the purpose of Sis Rule a meetin. of the Con^ittee ,hall be concluded when ..it is a.^oumed sine

die or is adjourned fora "period exceeding seven days. ■-...:■.■•

Rule 8.^ The Chairman shall ;oPcn and close. the meetings oT the

the minutes of meetings for approval, direct discussions give .£

in the order in which it is requested, submit matters under discussion for

^cision and announce the.depision and rule, on questions, of. procedure in,

accordance,' wi.th these .Rules. ..■ . -■ ■ . .; ..• ■ ■••■■*

■ <:}H =■" — ■-■■'"

Place and !time of, meetings•..,...;.. ..

Rule 9 Subject to any directives which may.be given by the Council^the Committee shall meet as often as necessary for the proper discharge of its functions. . -, Rule 10. Meetings of the Coatee shall be. held at the- headquarters ■»< »*« _£

Preferential Trade Area unless convened elsewhere in pursuance of the ProvisioiM

Rule 11 of these Rules.--: ■■ . ■■ ■ " ; . ■..., ; i > •

Rule 11. ^ere at the request of a Menfcer State the Co^ittee shall decide to

been held at its headquarters. .,,-,-

Rule 12. The^Lttee mayat^a nesting-decide the date of.its next, meeting: --

.Provided that in cafees :<where-it is, desirable that a meeting of .

the Committee should be held prior,to the date set down for its . , next meeting, a meeting of the committee may be held after

'. - .consultation between the Chairman and the other members of the

Committee .v : ;. - '

Pule 13 All meetings of the Corrtfdttee shall be convened by the Secretary-General

on^the direct of"Se Chairman after two ninths'. notice of a «etxng has been

given or such period as the. Committee may. determine. t . ; ,.i:,,,. ..

Voting and quorum

Rule 14... Every member of the Ccir.-oittee shall have only, one vote. ,-., . ;-;- Rule 15 Unless otherwise provided for in the Treaty, the decisions of the

Committee shall be by a single majority of ithe. nenfcers of the Committee, present and

voting. •: . -. .■• '■ - . . ■■

Rule 16.;-. -The .quorum for a meeting of the Committee-shall be a majority of-the

members of the Committee. - "

Secretariat of the meetings of the Committee. . .„ . .. -.

Rule 17. '"The secretarial services of the rnectihgs.of the Committee shall be provided by the Secretary-General";he: shall cause minute? of, the meetings of the. Committee ,to be kept and shall as soon as possible, transmit copies thereof to the members of the

Committee and to the Member States.

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- ECA/MULP0C^LU3aka/PTA/TC/I/5

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States, at least two the nnetii.gs- to. which they, relate.

Dispatch of business at meetings of the Cc

-r-r-r *rovided' however T that' the Committeef may;; if it'.

■ ■-■ aeems- it -expedient :6r desirable, consider at" a ■ "

■ x ■■■ neetang-a proposal or draft resolution-in respect '

-'•:■' ^f^ tQkt hasVbeen 'circulated in^dvance of-

■ - -■■ ■ ■ meeting-. ;' ■- ■-. ":■■-.. ;'•■•>'■-. , , :■; ... . , .._

be withdraw by the person V',*ora it

-f the co^ee shal^ °f

oe

the

s: °f

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ECA/MULPOC/Lusaka/PTA/TC/I/S Page 4

Rule 27 The .motions- shall take precedence -in-the. order in which -

^/S^^^ver.'any other porposa^or nptions,that n*y,bemade

or moved at a, meeting, of.:..the .committee:. ,. ■•.-;.. .- ■> •-■ '" ; (a) to; suspend the meeting,

., (b) . to adjourn the meeting, , ■< ...-. :- ■. , = _ .. ■ ' '. '

(c) to postpone "consideration of a matter/ and

(d) to end the consideration of a matter.?; : ■■ ■ .--. _;■ . ^K •■;.- . .■' -- ,■ -'\ '

■Disptach. of-business at times-when the-Committee is not meeting.:. ,• -. ..' ■ Rule 28V- ■ The pm^nlttee-may; make Provisions for the\aispatch of'business^at tinv,s

when it is not meeting.

subject to such conditions as the Committee may member of the Committee or to the Secretary-General.

the Chairman or

Miscellaneous . .. .-■■■. '•

Wile 30 If there is any douiit as to the procedure to be followed in any particular

case\ of if nrprocedure'is prescribed by, or under the Treaty or these Rules, the

procedure to be followed may be determined by the Council. . y,,.

Rule'3i;; These Rules may be amended'at a meeting ofvthe Committee., , ,,,

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