WHO PHARMACOVIGILANCE INDICATORS: A PRACTICAL MANUAL FOR THE ASSESSMENT OF PHARMACOVIGILANCE SYSTEMS

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WHO PHARMACOVIGILANCE INDICATORS:

A PRACTICAL MANUAL

FOR THE ASSESSMENT

OF PHARMACOVIGILANCE

SYSTEMS

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pharmacovigilance WHO indicators

A practical manual for the assessment of pharmacovigilance

systems

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WHO Library Cataloguing-in-Publication Data

WHO: pharmacovigilance indicators: a practical manual for the assessment of pharmacovigilance systems.

1.Pharmacovigilance. 2.Drug-Related Side Effects and Adverse Reactions – epidemiology. 3.Drug Monitoring. I.World Health Organization.

ISBN 978 92 4 150825 4 (NLM classification: QV 771)

© World Health Organization 2015

All rights reserved. Publications of the World Health Organization are available on the WHO website (www.who.int) or can be purchased from WHO Press, World Health Organization, 20 Avenue Appia, 1211 Geneva 27, Switzerland (tel.: +41 22 791 3264; fax: +41 22 791 4857;

e-mail: [email protected]). Requests for permission to reproduce or translate WHO publications –whether for sale or for non-commercial distribution– should be addressed to WHO Press through the WHO website (www.who.int/about/licensing/copyright_form/en/index.html).

The designations employed and the presentation of the material in this publication do not imply the expression of any opinion whatsoever on the part of the World Health Organization concerning the legal status of any country, territory, city or area or of its authorities, or concerning the delimitation of its frontiers or boundaries. Dotted and dashed lines on maps represent ap- proximate border lines for which there may not yet be full agreement.

The mention of specific companies or of certain manufacturers’ products does not imply that they are endorsed or recommended by the World Health Organization in preference to others of a similar nature that are not mentioned. Errors and omissions excepted, the names of propri- etary products are distinguished by initial capital letters.

All reasonable precautions have been taken by the World Health Organization to verify the information contained in this publication. However, the published material is being distributed without warranty of any kind, either expressed or implied. The responsibility for the interpreta- tion and use of the material lies with the reader. In no event shall the World Health Organization be liable for damages arising from its use.

Designed by minimum graphics Printed in France

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2.2 Rationale and objectives of pharmacovigilance indicators 4 2.3 Characteristics of ideal pharmacovigilance indicators 5 2.4 Classification (type) of pharmacovigilance indicators 5 3. The context of WHO pharmacovigilance indicators 7 3.1 WHO strategy for monitoring a country’s pharmaceutical situation 7 3.2 How the WHO pharmacovigilance indicators were developed 7 4. Categories of WHO pharmacovigilance indicators 9

4.1 Core pharmacovigilance indicators 9

4.2 Complementary indicators 12

4.3 Indicators for public health programmes 15

5. Data sources 16

5.1 Indicator format 16

6. Description of core indicators 18

6.1 Core structural indicators 18

6.2 Core process indicators 25

6.3 Core outcome or impact indicators 32

7. Description of indicators for a public health programme 41

References 53

Further reading 55

Annexes 57

Annex 1: Minimum requirements for a functional pharmacovigilance

system 59

Annex 2: Background information 61

Annex 3: Assessment checklist 63

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Acknowledgements

Special thanks are due to Ambrose Isah, University of Benin, Nigeria (Chairman, National Drug Safety Advisory Committee, Nigeria), for leading the work on identifying the candidate indicators for pharmacovigilance systems and for preparing the first draft of this publication. The contributions from the national pharmacovigilance centres of countries participating in the WHO Programme for International Drug Monitoring were critical to the content development and are gratefully acknowledged. Members of the WHO Advisory Committee on the Safety of Medicinal Products (ACSoMP) provided guidance at every stage. Marthe Everard, José Luis Castro, Lahouari Belgharbi and Lembit Rägo (WHO) provided useful comments and advice.

Shanthi N. Pal (WHO), Sten Olsson (Uppsala Monitoring Centre) and Serge Xueref (consultant) critically reviewed and edited the entire manuscript for technical content and consistency. Susan Kaplan and Geoffrey Bowring (Uppsala Monitoring Centre) edited the publication for grammar and for conformity with WHO house style. Leticia Megias Lastra (consultant) assisted with the cover photographs.

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Abbreviations

ADR adverse drug reaction

ACSoMP Advisory Committee on Safety of Medicinal Products CP core process indicator

CST core structural indicator HCP health-care provider ICSR individual case safety report PSUR periodic safety update report MAH marketing authorization holders QPPV qualified person for pharmacovigilance UMC Uppsala Monitoring Centre

WHO World Health Organization

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How to use this manual

This manual provides a practical method for determining the pharmacovigilance indices. It is designed to be simple and can be understood by any worker in pharmacovigilance without formal training in monitoring and evaluation. This should ensure its routine use in pharmacovigilance establishments. The current manual is published as version 1 (v1.0), to underscore its evolving nature: feedback from user groups is welcomed and will be used in developing the subsequent versions.

Pharmacovigilance as a medical discipline is crucial in preventing medicine- related adverse effects in humans, promoting patient safety, and the rational use of medicines. The indicators proposed in this manual are based on the expected functions of pharmacovigilance centres as described in the WHO Mimimum Requirements for a Functional Pharmacovigilance System (1) (see Annex 1 of the manual).

The structural, process and outcome or impact indicators will reflect the existence of pharmacovigilance facilities, the dynamics in the set-up, and the eventual outcomes, respectively.

The indicators are further classified as either core or complementary. The core indicators address important pharmacovigilance issues and provide information which should be readily available to enable determination of the pharmacovigilance status of the setting and allow for comparison with other settings.¹ The complementary indicators are relevant and should be determined when necessary to provide additional information in the sphere of pharmacovigilance.

To understand the indicator values, it is important to obtain the necessary background information (as shown in Annex 2), which will allow for a clear appreciation of where the data are obtained as well as providing the denominator for calculating some of the indicators. The section on description of the indicators provides information on the nature of the indicators and how to obtain them.

1 For the purposes of this manual, the word setting will be used to refer to various pharmacovigilance establishments, such as national or regional centres, hospital facilities, and public health programmes where activities relating to pharmacovigilance are in place or expected to be in place.

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viii WHO PHARMACOVIGILANCE INDICATORS

The indicators are expected to give a panoramic view of the pharmacovigilance landscape. Some of the indices may be measured annually or more frequently. However, for indices requiring epidemiological studies, surveys, and/or research which is likely to be cost-intensive (both financial cost and personnel time), measurements should be less frequent, in some instances every 5 years. This is especially true for indicators that measure the outcome or impact of various pharmacovigilance activities, which often require consid- erable resources and expertise.

This manual should be used as a tool for quality assurance and improvement:

repeated measures of the indicators over time will allow an assessment of progress. It is therefore hoped that appropriate use of this practical guide will allow for a better understanding of the pharmacovigilance systems at national level, and ultimately, will lead to enhancement of pharmacovigilance systems worldwide.

In this manual, the word medicine denotes any substance or pharmaceutical product for human or veterinary use that is intended to modify or explore physiological systems or pathological states for the benefit of the recipient.

However, it should be noted that the pharmacovigilance indicators described in this manual are not product-specific: they focus on structures, processes, impact and other factors, all of which are equally relevant to all product types.

This manual does not replace the WHO harmonized tool for assessing a national regulatory agency (NRA); however, a subset of indicators from this manual has been included in the NRA assessment tool to support the assessment of pharmacovigilance as an NRA deliverable. As mentioned above, this is version 1.0 of the manual and it will be revised periodically to reflect evolving use and understanding of practical issues related to the implementation of the tool.

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1. Introduction

The thalidomide tragedy in the mid twentieth century triggered a chain of activities that were part of a global effort to avert a recurrence. Australia, Canada, several European countries, New Zealand and the United States of America established monitoring schemes based on reporting of suspected adverse drug reactions (ADRs). This culminated in the setting up of the WHO Programme for International Drug Monitoring (2).

In the past fifty years, there has been a steady growth in the science now known as pharmacovigilance with an exponential turn in recent years. In the course of this growth, various terminologies and parameters have been intro- duced to enable communication and exchanges among workers in the field (3–5). The need for communication on drug safety has been further endorsed in the Erice declaration.² However, little attention has been paid to the development of indices which will provide a baseline and allow for an assessment or quantification of the growth and performance of pharmacovigilance, which will enable comparison within and between countries, regions and facilities. Pharmaco vigilance has attained the maturity and stature of a discipline that has a significant impact on patient care and public health. An effective pharmaco vigilance system ensures the monitoring of medicines, their availability, and safe use. There is a need for reliable indices for the measurement, monitoring and assessment of the effectiveness of pharmacovigilance systems, including an estimation of their impact in society.

1.1 Definition of pharmacovigilance

Pharmacovigilance is defined by WHO as “the science and activities related to the detection, assessment, understanding and prevention of adverse drug effects or any other possible drug-related problems” (6).

1.2 Scope of pharmacovigilance

The scope of pharmacovigilance has grown remarkably in recent times and is now considered to include the following domains (Figure 1):

2 More information on the Erice Declaration is available at: http://who-umc.org/graphics/24752.

pdf.

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2 WHO PHARMACOVIGILANCE INDICATORS

• ADRs or events

• medication errors

• counterfeit or substandard medicines

• lack of efficacy of medicines

• misuse and/or abuse of medicines

• interaction between medicines.

Adverse drug reactions/events

Medication errors

Counterfeit medicines Lack of

efficacy Abuse and misuse

of medicines Interaction of medicines

Pharmacovigilance Figure 1. Scope of pharmacovigilance

Figure 2. Products covered by pharmacovigilance

Pharmacovigilance Medicines

Herbals

Biologicals

Medical devices Blood products

Vaccines Traditional and complementary

The products under consideration go beyond conventional medicines and also include herbal medicines, other traditional and complementary products, biologicals, vaccines, blood products and possibly medical devices (Figure 2).

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It is important to have in mind the entire scope of pharmacovigilance and spectrum of products considered during the development and use of any set of indicators to serve as tools for their monitoring and evaluation.

1.3 The pharmacovigilance system

In order to develop a set of indicators to monitor or evaluate a system it is necessary to understand its operations. The spontaneous reporting system forms the basis of global pharmacovigilance. It involves the systematic collection, collation and analysis of reports of suspected ADRs enabling detection of signals, their communication and risk management.

Figure 3 is a schematic diagram of the interactions of the pharmacovigilance system at the local, regional, national and supranational levels. At the local level, health-care providers (HCPs) and patients forward reports of suspected ADRs to appropriate regional or national centres for collation, analysis and evaluation. The manufacturing industries do the same. This information is further processed and forwarded to the WHO individual case safety report (ICSR) database – VigiBase. The national pharmacovigilance centres receive significant feedback since findings are promptly communicated to them by the WHO Collaborating Centre for International Drug Monitoring, Uppsala, Sweden (UMC) for appropriate action. The sophistication of the operations varies from rudimentary facilities in low- and middle-income countries to the more advanced technology in resource-rich countries.

Pharmaceutical industries

Health-care

providers National centre WHO

National regulatory

authority

Other established

regulatory authorities Health-care

providers within and outside facilities

Figure 3. Diagrammatic representation of the pharmacovigilance system

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2. Pharmacovigilance indicators

2.1 Definitions

Indicators are specific objective measures that allow the evaluation of the baseline situation and progress in systems and the assessment of services and interventions. Pharmacovigilance indicators are measures of inputs, processes, outputs, outcomes, and impacts of development projects, programmes or policies related to health systems and services. They provide information for measuring how well a pharmacovigilance programme is achieving its objectives.

2.2 Rationale and objectives of pharmacovigilance indicators

The indicators should measure the existence and performance of key pharmacovigilance structures and processes and be able to identify the strengths and weaknesses, as well as revealing the achievements, growth or lack of growth of the pharmacovigilance systems. They should also measure the degree of attainment of set strategic objectives.

The main objective of the pharmacovigilance indicators is to provide measures that will enable the assessment of the status of pharmacovigilance, the activities and their impact, globally at all levels of the health-care system, with a view to ensuring patient safety. The availability of this set of pharmacovigilance indicators will also provide objective indices with which to measure performance in this area. In essence, a set of indicators addressing pharmacovigilance issues will:

• provide objective measures to describe the pharmacovigilance situation in a country;

• assess pharmacovigilance activities – at the global (national), regional and health-care facility levels;

• assess capacity of (and for) pharmacovigilance at these levels;

• provide tools for supervision and monitoring of pharmacovigilance activities;

• assess progress and enable the prioritization of efforts, based on this assessment;

• enable comparison of pharmacovigilance activities between geographical regions and health facilities at a given time and at different times;

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• provide tools for measuring the impact of interventions; and

• provide information for governments and other stakeholders to enable them to take appropriate action in ensuring drug safety.

2.3 Characteristics of ideal pharmacovigilance indicators

These indicators are intended to have the four important characteristics, namely they should:

• be simple to understand;

• not require great expertise to measure and interpret;

• be reproducible – irrespective of investigator;

• be specific and sensitive, so that they are able to detect pharmacovigilance problems needing attention as well as changes in the pharmacovigilance systems.

The indicators proposed are thus as SMART³ as possible. However, as discussed later, some indicators, such as the impact or outcome indicators, can only be measured through surveys or specific studies. The effort required to conduct such surveys so as to generate useful data must be appreciated.

These surveys are usually carried out periodically and are of great relevance in determining the impact of intervention(s).

2.4 Classification (type) of pharmacovigilance indicators

Prior to using the pharmacovigilance indicators it is necessary to obtain some background information (for more on background information see Annex 2).

This information will define and describe the milieu where the pharmacovigilance activities are taking place and other factors likely to impact on pharmacovigilance. The information obtained will cover demographics, economics, the health-care system and the pharmaceutical scenario. This will provide the denominator for calculating most of the indicator values.

The pharmacovigilance indicators are classified into the following three groups:

• structural indicators

• process indicators

• outcome or impact indicators.

2.4.1 Structural indicators

The structural indicators assess the existence of key pharmacovigilance structures, systems and mechanisms in the setting being studied. The availability

3 SMART: Specific, Measurable, Attainable, Relevant and Timebound.

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of basic infrastructure is required to enable pharmacovigilance operations.

These indicators assess the elements that give visibility to pharmacovigilance.

They also assess the existence of a policy and regulatory framework which enables pharmacovigilance to operate. These indicators are essentially qualitative.

2.4.2 Process indicators

The process indicators assess the extent of pharmacovigilance activities.

They focus on the constellation of activities which describe the mechanism of pharmacovigilance – the collection, collation, analysis and evaluation of ADR reports. They also consider other activities which influence those listed above.

These are measures that assess directly or indirectly the extent to which the system is operating.

2.4.3 Outcome and impact indicators

The outcome and impact indicators measure the effects (results and changes) of pharmacovigilance activities. They measure the extent of realization of the pharmacovigilance objectives which, in essence, constitute ensuring patient safety.

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3. The context of WHO pharmacovigilance indicators

3.1 WHO strategy for monitoring a country’s pharmaceutical situation WHO uses a three-tiered approach for monitoring a country’s pharmaceutical situation (7).

• Level I indicators measure the existence and performance of core national pharmaceutical structures and processes.

• Level II indicators measure key outcomes of these structures and processes in the areas of access to, and rational use of pharmaceutical products.

• Level III indicators assess specific components of the pharmaceutical sector, health system, or national medicines policy in more depth.

Consistent with this approach, the current set of pharmacovigilance indicators are categorized under Level III. Safety of medicines is an important consideration in the use of pharmaceutical products and underscores the relevance of the set of pharmacovigilance indicators.

3.2 How the WHO pharmacovigilance indicators were developed The conceptualization of the pharmacovigilance indicators followed a meeting of pharmacovigilance experts held in Accra, Ghana in 2007. At its fifth meeting, the WHO Advisory Committee on Safety of Medicinal Products, ACSoMP, defined the principles applicable when developing a set of core and complementary indicators and recommended a process for arriving at a useful pharmacovigilance evaluation instrument (8).

Further presentations, reviews and contributions were made at the meetings of the African Pharmacovigilance Consultant Group in 2008, in Accra, Ghana and in 2009, in Maputo, Mozambique. A working group at the thirty- first annual meeting of Representatives of National Centres participating in the WHO Programme for International Drug Monitoring, held in Sweden in 2008, discussed the use of indicators for measuring development and impact of pharmacovigilance in countries (8). The first set of potential indicators was thus developed in a step-wise fashion, based on a clear understanding of the pharmacovigilance system: the relevance of the setting, the structures, operations and impact were all considered. A significant input into the process

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indicators came from the pharmacovigilance landscape assessment study by Olsson et al. (9).

The indicators identified were then presented at the thirty-second annual meeting of Representatives of National Centres participating in the WHO Programme for International Drug Monitoring held in Rabat, Morocco in November 2009 (10) following which the indicators were circulated to National Centres for categorization into core and complementary indicators. This was done to obtain global stakeholders’ input in the further characterization and prioritization of the indicators, thus highlighting the importance, relevance and usefulness of each of the indicators in the context and settings where they would be used. The outcome of this survey was discussed at the WHO Pharmacovigilance Consultants’ meeting in Lomé, Togo in August 2010. At this meeting the relevance of and need for a set of indicators for public health programmes was suggested.

The indicators were validated by a team of experts of ACSoMP.

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4. Categories of WHO pharmacovigilance indicators

The two suggested categories (Core and Complementary indicators) are ex- plained below. Each of the categories include the three types of indicators

− structural, process and outcome or impact (see section 2.4). Additionally, a set of indicators have been selected to address public health programmes.

1. Core indicators (C) are those considered to be highly relevant, important and useful in characterizing pharmacovigilance.

2. Complementary indicators (T) are those additional measurements considered to be relevant and useful. They serve to further characterize the pharmacovigilance situation in the stated setting but need not be used in all instances.

3. Pharmacovigilance indicators for public health programmes: the large- scale deployment of medicines in public health programmes implies the exposure of a large number of people to medicinal products. Importantly, such a programme might entail the use of new medicines whose safety profiles have not been fully characterized or older medicines with a toxic profile. It is therefore imperative that a pharmacovigilance system is in place to ensure safe use of these medicines, thus safeguarding the health of the population. The place of a simplified set of pharmacovigilance indicators in ensuring adequate monitoring with objective measurements cannot be overemphasized. This publication describes nine pharmacovigilance indicators for public health programmes. The methods for obtaining the indices are variable and might include rigorous surveys; this, however, should not exclude them from consideration.

4.1 Core pharmacovigilance indicators

There are 27 core pharmacovigilance indicators: 10 structural, 9 process and 8 outcome or impact indicators.

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4.1.1 Core structural indicators

The 10 core structural indicators (CSTs) are as follows:

CST1. Existence of a pharmacovigilance centre, department or unit with a standard accommodation

CST2. Existence of a statutory provision (national policy, legislation) for pharmacovigilance

CST3. Existence of a medicines regulatory authority or agency

CST4. Existence of any regular financial provision (e.g. statutory budget) for the pharmacovigilance centre

CST5. The pharmacovigilance centre has human resources to carry out its functions properly

CST6. Existence of a standard ADR reporting form in the setting

Subset indicators: The standard reporting form provides for reporting:

CST6a: suspected medication errors;

CST6b: suspected counterfeit/substandard medicines;

CST6c: therapeutic ineffectiveness;

CST6d: suspected misuse, abuse of and/or dependence on medicines;

CST6e: ADRs by members of the general public

CST7. A process is in place for collection, recording and analysis of ADR reports CST8. Incorporation of pharmacovigilance into the national curriculum of the

various health-care professions (includes subset indicators:

CST8a: for medical doctors;

CST8b: for dentists;

CST8c: for pharmacists;

CST8d: for nurses or midwives;

CST8e: for others − to be specified)

CST9. Existence of a newsletter, information bulletin or website for dissemination of pharmacovigilance information

CST10. Existence of a national ADR or pharmacovigilance advisory committee or an expert committee in the setting capable of providing advice on medicine safety.

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4.1.2 Core process indicators

The nine process indicators are as follows:

CP1. Total number of ADR reports received in the previous calendar year (also expressed as number of ADRs per 100 000 persons in the population) CP2. Current total number of reports in the national, regional or local database CP3. Percentage of total annual reports acknowledged and/or issued feedback CP4. Percentage of total reports subjected to causality assessment in the previous

calendar year

CP5. Percentage of total annual reports satisfactorily completed and submitted to the national pharmacovigilance centre in the previous calendar year

Subset indicator CP5a: of the reports satisfactorily completed and submitted to the national pharmacovigilance centre, percentage of reports committed to the WHO database

CP6. Percentage of total reports attributed to therapeutic ineffectiveness received in the previous calendar year

CP7. Percentage of reports on medication errors reported in the previous year CP8. Percentage of registered pharmaceutical companies having a functional

pharmacovigilance system

CP9. Number of active surveillance activities initiated, ongoing or completed during the past five calendar years

4.1.3 Core outcome or impact indicators

The eight outcome or impact indicators are as follows:

CO1. Number of signals detected in the past 5 years by the pharmacovigilance centre

CO2. Number of regulatory actions taken in the preceding year as a consequence of national pharmacovigilance activities includes

CO2a: number of product label changes (variation);

CO2b: number of safety warnings on medicines to: (i) health professionals, (ii) general public;

CO2c: number of withdrawals of medicines;

CO2d: number of other restrictions on use of medicines

CO3. Number of medicine-related hospital admissions per 1000 admissions CO4. Number of medicine-related deaths per 1000 persons served by the hospital

per year

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CO5. Number of medicine-related deaths per 100 000 persons in the population CO6. Average cost (US$) of treatment of medicine-related illness

CO7. Average duration (days) of medicine-related extension of hospital stay CO8. Average cost (US$) of medicine-related hospitalization

4.2 Complementary indicators

There are 36 complementary indicators: 11 structural, 13 process and 12 outcome or impact

4.2.1 Complementary structural indicators

The 11 complementary structural indicators are as follows:

ST1. Existence of a dedicated computer for pharmacovigilance activities ST2. Existence of a source of data on consumption and prescription of medicines ST3. Existence of functioning and accessible communication facilities in the

pharmacovigilance centre

ST4. Existence of a library or other reference source for drug safety information ST5. Existence of a computerized case-report management system

ST6. Existence of a programme (including a laboratory) for monitoring the quality of pharmaceutical products

Subset indicator ST6a: The programme (including a laboratory) for monitoring the quality of pharmaceutical products collaborates with the pharmacovigilance programme

ST7. Existence of an essential medicines list which is in use

ST8. Systematic consideration of pharmacovigilance data when developing the main standard treatment guidelines

ST9. The pharmacovigilance centre organizes training courses ST9a: for health professionals;

ST9b: for the general public

ST10. Availability of web-based pharmacovigilance training tools ST10a: for health professionals;

ST10b: for the general public

ST11. Existence of requirements mandating market authorization holders to submit periodic safety update reports

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4.2.2 Complementary process indicators

The 13 complementary process indicators are as follows:

P1. Percentage of health-care facilities with a functional pharmacovigilance unit (i.e. submitting ≥ 10 reports to the pharmacovigilance centre) in the previous year

P2. Percentage of total reports sent in the previous year by the different stakeholders includes

P2a: percentage of total reports sent by medical doctors;

P2b: by dentists;

P2c: by pharmacists;

P2d: by nurses or midwives;

P2e: by the general public;

P2f: by manufacturers

P3. Total number of reports received per million population per year P4. Average number of reports per number of health-care providers per year

includes

P4a: by medical doctors;

P4b: by dentists;

P4c: by pharmacists;

P4d: by nurses or midwives

P5. Percentage of health-care providers aware of and knowledgeable about ADRs per facility

P6. Percentage of patients leaving a health facility aware of ADRs in general P7. Number of face-to-face training sessions in pharmacovigilance organized in

the previous year

P7a: for health professionals;

P7b: for the general public

P8. Number of individuals who received face-to-face training in pharmacovigilance in the previous year

P8a: number of health professionals trained in the previous year;

P8b: number of individuals from the general public trained in the previous year

P9. Total number of national reports for a specific product per volume of sales of that product in the country (product specific) from the industry

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P10. Number of registered products with a pharmacovigilance plan and/or a risk management strategy among the marketing authorization holders in the country

Subset indicator P10a: Percentage of registered products with a

pharmacovigilance plan and/or a risk management strategy from the market authorization holders in the country

P11. Percentage of market authorization holders who submit periodic safety update reports to the regulatory authority as stipulated in the country P12. Number of products voluntarily withdrawn by market authorization holders

because of safety concerns in the previous year

Subset indicator P12a: Number of summaries of product characteristics (SPCs) updated by market authorization holders because of safety concerns in the previous year

P13. Number of reports from each registered pharmaceutical company received by the pharmacovigilance centre in the previous year

4.2.3 Complementary outcome or impact indicators The 12 outcome or impact indicators are as follows:

O1. Percentage of preventable ADRs reported in the previous year out of the total number of ADRs reported

O2. Number of medicines-related congenital malformations per 100 000 births O3. Number of medicines found to be possibly associated with congenital

malformations in the past 5 years

O4. Percentage of medicines in the pharmaceutical market that are counterfeit/

substandard

O5. Number of patients affected by a medication error in hospital per 1000 admissions in the previous year

O6. Average work or schooldays lost due to drug-related problems O7. Cost savings (US$) attributed to pharmacovigilance activities

O8. Health budget impact (annual and over time) attributed to pharmacovigilance activity

Rational use of medicines

O9. Average number of medicines per prescription

O10. Percentage of prescriptions with medicines exceeding manufacturer’s recommended dose

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O11. Percentage of prescription forms prescribing medicines with potential for interaction

O12. Percentage of patients receiving information on the use of their medicines and on potential ADRs associated with those medicines

4.3 Indicators for public health programmes

There are nine pharmacovigilance indicators for public health programmes.

PH1. Pharmacovigilance activities included within the operational document of the public health programme

PH2. All main treatment guidelines or protocols in use within the public health programme systematically consider pharmacovigilance

PH3. Existence of standard ADR reporting form in the setting

PH3a: suspected medication errors;

PH3b: suspected counterfeit/substandard medicines;

PH3c: therapeutic ineffectiveness;

PH3d: suspected misuse, abuse of and/or dependence on medicines PH4. Total number of ADR reports collected within the public health programme in

the previous year

PH5. Total number of ADR reports per 1000 individuals exposed to medicines in the public health programme in the previous year

PH6. Total number of reports on therapeutic ineffectiveness in the previous year PH7. Percentage of completed reports submitted to the national pharmacovigilance

centre in the previous year

Subset indicator: PH7a: Of the reports satisfactorily completed and submitted to the national pharmacovigilance centre, percentage of reports committed to the WHO database

PH8. Number of medicine-related hospital admissions per 1000 individuals exposed to medicines in the public health programme in the previous year PH9. Number of medicine-related deaths per 1000 individuals exposed to

medicines in the public health programme in the previous year

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5. Data sources

The data for the indicators should be obtainable from the following sources:

• databases – national database (census figures, registers), pharmaceutical databases (e.g. figures on sales, prescription, consumption)

• national pharmacovigilance centres

• hospital or clinic records

• surveys.

The indicator data are either qualitative or quantitative. The data for the structural indicators are mainly qualitative whereas those for process and outcome or impact indicators are quantitative.

In some instances it may be necessary to carry out specific surveys to generate the data, particularly for the impact indicators. Such surveys may require specific expertise, may be time- and resource-intensive, and would need to be closely coordinated with relevant institutions (such as the ministry of health, national office of health statistics, universities, and research agencies).

5.1 Indicator format

For each indicator the following elements, which characterize the indicator, will be stated.

Definition

• What is the content of the indicator? What is its numerator and its denominator?

Description and uses

• What will it measure?

• Why is it important?

• What is the scope of the indicator?

• How can the results be interpreted?

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Sources and methods of data collection and indicator calculation

• What are the main sources and methods of data collection?

• How should the indicator be calculated?

Limitations

• What are the limitations of the indicator?

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6. Description of core indicators

6.1 Core structural indicators CST1

Existence of a pharmacovigilance centre, department or unit with a standard accommodation

Definition

The presence in the setting – national, regional, zonal, health facility – of a space specifically dedicated to pharmacovigilance activities.

The existence of a space for pharmacovigilance activity provides the necessary visibility for pharmacovigilance and a meeting point for interaction.

It also indicates political and administrative commitment towards achieving pharmacovigilance objectives.

The accommodation provided should have the basic office equipment and facilities required to receive, analyse and transmit ICSRs and provide the necessary feedback as well as to enable pharmacovigilance communication.

The information is qualitative and the presence or absence of accommodation is noted. The source of information should be the ministry of health of the country concerned, since it serves a supervisory role for all matters of health.

The pharmacovigilance centre must be recognized, and/or accredited by the ministry of health.

Limitations

The dichotomous response expected does not account for non-functional pharmacovigilance centres or those at developmental non-commissioned stages.

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CST2

Existence of a statutory provision (national policy, legislation) for pharmacovigilance

Definition

The existence of a statutory provision refers to the enabling instrument, such as a national policy document or a legislative provision enacted by the appropriate arm of government to support pharmacovigilance activities in the setting.

The instrument should spell out specifics empowering the appropriate authorities to carry out pharmacovigilance activities with well-defined roles and responsibilities.

The existence of this instrument underscores the commitment of the government of the setting to ensuring the safe use of medicines. It empowers the operators to carry out their work with conviction.

The information is qualitative and the presence or absence is noted. The source of information should be the ministry of health of the country concerned, since it serves a supervisory role for all matters of health.

Limitations

The main limitation of enabling instruments is that their presence does not necessarily translate into effective and efficient pharmacovigilance machinery.

In other words, the mere presence of an enabling instrument does not indicate a functional pharmacovigilance system. Also the existence of legislation does not imply that it is specific and comprehensive (addressing all the required aspects of pharmacovigilance), nor that it is up-to-date.

CST3

Existence of a medicines regulatory authority or agency Definition

The existence in the setting of an organ responsible for medicines’ regulation.

The indicator is qualitative and notes the presence or absence of a statutory regulatory agency. The presence of a regulatory agency suggests the availability of a regulatory framework for pharmaceutical products in the setting being an important stakeholder and focal point for promoting pharmacovigilance.

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The information on the presence of a medicines regulatory agency should be obtained from the ministry of health. The information is qualitative, and the presence or absence is noted.

Limitations

The limitation of this indicator is its inability to express the functional status and effectiveness of the operations concerning pharmacovigilance.

CST4

Existence of any regular financial provision (e.g. statutory budget) for the pharmacovigilance centre

Definition

A financial arrangement specifically for the pharmacovigilance centre refers to the provision of a regular (e.g. yearly) and sustained funding source to enable the running of the facility.

This indicator notes the presence or absence of a statutory budget and funding source. The availability of funding represents the possibility for the centre to carry out pharmacovigilance activities in the setting. It also signifies a gesture, the commitment and political will of the sponsors and the general importance given to pharmacovigilance.

The information regarding the provision for funding should be obtained from the pharmacovigilance centre. The information is qualitative, and the presence or absence is noted.

Limitations

The limitation of this indicator is that the actual budgetary allocation, or the total amount available to the centre to fund its activities, is not stated. It is therefore not possible to state whether the funding is sufficient to ensure the effective operation of the centre.

CST5

The pharmacovigilance centre has human resources to carry out its functions properly

Definition

The presence in the pharmacovigilance centre of trained staff to carry out all essential functions properly.

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This indicator suggests the presence of human resources in the pharmacovigilance centre to take on the various duties and responsibilities expected. It provides a measure of the staff complement required for effective running of a pharmacovigilance centre.

The head of the pharmacovigilance centre should be requested to supply the data for this indicator.

The information obtained should include the number of staff in the centre.

The number of full-time and part-time staff should be noted and represented as full-time equivalents. This information should be compared with the expected total full-time equivalents required to enable the pharmacovigilance centre to fulfil all its duties and responsibilities. The information obtained is qualitative, and the presence or absence of adequate staff is noted.

Limitations

The main limitation of this indicator is its inability to assess and state the level of expertise of the personnel and this may impact on the standards of the centre. Also, clear guidance on the required full-time equivalents may not be available.

CST6

Existence of a standard ADR reporting form in the setting

CST6a: suspected medication errors;

CST6b: suspected counterfeit/substandard medicines;

CST6c: therapeutic ineffectiveness;

CST6d: suspected misuse, abuse of and/or dependence on medicines;

CST6e: ADRs by the general public.

Definition

This indicator relates to the use of a standard ADR reporting form with all its elements in the setting.

Uses and description

The indicator measures the presence in the setting of a data collection tool for pharmacovigilance operations. It suggests that the requisite tool for collecting critical information on a suspected case of medicine-related harm has been fully integrated into the pharmacovigilance system.

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The reporting form should contain all elements normally required to enable causality assessment of a case based on clinical evidence.

The subset indicators (CST6a–CST6d) address whether the ADR form includes the relevant sections to allow and to encourage practitioners to report on all the domains covered by pharmacovigilance as shown in Figure 1. Subset indicator CST6e refers to the recognition of the general public as stakeholders in pharmacovigilance and it also measures the preparedness of a facility to support reporting of ADRs by the public.

Sources and methods of data collection and indicator calculation

The information should be obtained from the pharmacovigilance centre. The information obtained is qualitative, and presence or absence is noted.

Limitations

The limitation of this indicator is that it reports the presence in the system of a reporting form and does not provide information on how it is put to use.

The functionality is therefore not assessed. There is no consensus regarding the elements required for the performance of an evidence-based causality assessment.

The information covered by the four subset indicators (CST6a–CST6d) may also be captured by information management tools other than the reporting forms (e.g. medical records), and the information is then sent to the pharmaco vigilance centre. This can potentially lead to duplication.

CST7

A process is in place for collection, recording and analysis of ADR reports Definition

This refers to the existence of a chain of activities relating to the handling of reports − causality assessment, feedback and submission to WHO.

The response is qualitative but will assess the presence of a report management process with provision for feedback, causality assessment and an electronic database. This indicator is a measure of the functionality and presence of an operational process in the pharmacovigilance centre.

The head of the pharmacovigilance centre should be interviewed and requested to supply the data for this indicator. A qualitative response is obtained, i.e.

presence or absence of the process.

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Limitations

The main limitation of this indicator is that it is a qualitative measure of the existence or non-existence of a case management system and provides no information of the process involved.

CST8

Incorporation of pharmacovigilance into the national curriculum of the various health care professions

Includes

CST8a: for medical doctors;

CST8b: for dentists;

CST8c: for pharmacists;

CST8d: for nurses or midwives;

CST8e: for others − to be specified Definition

This indicator assesses whether pharmacovigilance has been incorporated into the national curriculum of the various health-care professions.

The incorporation of pharmacovigilance into the national curriculum for training health professionals suggests an early exposure to pharmaco vigilance for the various categories of personnel engaged in the care of patients. This exposure sensitizes the health professionals early in their career to issues regarding the safety of medicines. It is an essential step in integrating pharmaco vigilance into the health-care system. The absence of pharmacovigilance in the training curriculum suggests a lack of preparedness of the health professionals for career challenges on issues of safety of medicines.

The information should be obtainable from the relevant professional regulatory bodies for medical doctors, pharmacists, nurses and other allied professions on request.

The response is qualitative – yes/no for each professional category.

Limitations

The quality of the training is not captured: the main limitation of this indicator is its inability to elicit the extent of implementation.

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CST9

Existence of a newsletter, information bulletin and/or website as a tool for dissemination of information on pharmacovigilance

Definition

This indicator refers to the presence of a system for the regular dissemination of information on medicines safety to health-care professionals and to the public (newsletter, and/or an information bulletin, and/or a website).

One of the expected functions of a national pharmacovigilance system is to provide effective communication on aspects related to safety of medicines.

A clear strategy for routine communication and communication during crises is one of the minimum requirements for a functional national pharmacovigilance system.

The information regarding the existence of such communication tool(s) should be obtainable from the pharmacovigilance centre. The information is qualitative and the presence or absence of the tool(s) is noted.

Limitations

The quality and frequency of the communication (including the validity of its content, the relevance to the audience, the effectiveness and efficiency of the chosen media) are not assessed. This indicator does not assess the preparedness and effectiveness of the pharmacovigilance centre in communicating in the event of a crisis nor can it measure the impact of the information on professional behaviour.

CST10

Existence of a national ADR or pharmacovigilance advisory committee or an expert committee in the setting capable of providing advice on medicine safety

Definition

This refers to the existence of a qualified committee that can provide advice and technical assistance on causality assessment, risk assessment, risk management, case investigation and, where necessary, crisis management including crisis communication.

The response is qualitative and indicates whether sufficient competence is accessible to the pharmacovigilance centre staff to support all the main functions of a pharmacovigilance system. A committee should be composed of a

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minimum of three people with different professional backgrounds in health care and should meet regularly. On a regional or local level the function could be assumed by a drug and therapeutics committee.

The data should be obtainable from the pharmacovigilance centre. A qualitative response is obtained – present or absent.

Limitations

The main limitation of this indicator is that it does not measure the breadth or depth of the competencies represented in the committee, the frequency of its meetings or the relevance of its advice to the pharmacovigilance centre.

6.2 Core process indicators CP1

Total number of ADR reports received in the last calendar year (also expressed as number per 100 000 people in the population)

Definition

This indicator states the number of ADR reports received annually by the centre. It is an indication of the volume of reports generated within the population.

The indicator serves to measure the pharmacovigilance activity in the setting, the awareness of ADRs and the willingness of health professionals to report.

Valid case reports should contain the four core data elements, as per ICH- E2A (11):

1. reporter

2. identifiable patient 3. suspected medicines 4. adverse reaction.

The trend of this indicator enables authorities to appreciate the measures taken to improve reporting. When expressed in relation to the population it allows for comparison between countries and within country facilities, regions or zones.

The main source of data is the database at the national, or other relevant, pharmacovigilance centre where reports are received and collated.

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The values of this indicator are (i) absolute number of reports and (ii) number of reports per 100 000 people in the population. The latter is useful for comparative purposes.

Limitations

The quality of the documentation or relevance for signal identification will not be measured.

CP2

Current total number of reports in the national, regional or local database Definition

This indicator refers to the current total number of reports in the relevant database.

The indicator is a measure of cumulative reports in the database since its inception. It is a measure of pharmacovigilance activities in the setting and the strength of the database. The size of a database, as well as its pace of growth over time (obtained from CP1), can be used for comparative purposes and provides useful information.

The main source of the data is the database in the relevant pharmacovigilance centre. The data are obtainable from the administrative head of the pharmacovigilance unit. The absolute total number of reports is all that is required.

Limitations

The main limitation of this indicator is that while it provides the size of the database, there is no information on the quality of reports. The rationale behind reporting trends (investigated through CP1) cannot be determined through this indicator.

CP3

Percentage of total annual reports acknowledged/issued feedback Definition

This indicator refers to the proportion of the reports for which the reporters received some individual acknowledgement and information from the officials of the pharmacovigilance centre.

It is expected that in response to receiving a report, the personnel in the pharmacovigilance centre will provide an informed acknowledgement to the

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reporting health-care personnel. The number of reports provided with this feedback is documented. It is a measure of the responsiveness of the centre to submitted reports.

A high percentage suggests a commendable level of response by the personnel at the pharmacovigilance centre. Low feedback rates discourage reports from health-care professionals.

The main source of the data is the pharmacovigilance centre, which should provide records of the number of reports provided with feedback and the total number of reports received during the one-year period. The indicator can then be calculated as follows:

Number of reports provided with feedback during the one-year period

× 100 Total number of reports received during the one-year period

Limitations

The limitation of this indicator is that it does not assess the quality of the con- tents, nor the delay in providing the feedback.

CP4

Percentage of total reports subjected to causality assessment in the previous calendar year

Definition

The indicator refers to the proportion of reports subjected to causality assessment in the last calendar year.

The characterization of a report and determination of its quality is carried out to a large extent during the causality assessment. It is a measure of the activities of the national centre staff and those of the advisory committees or similar organs responsible for carrying out this assignment. The proportion of reports assessed in the centre is an indication of the level of commitment to processing the safety data and ensuring its quality, especially when com- mitting reports to the WHO database. Low values might suggest a lack of the necessary expertise to carry out causality assessment and a weak pharmacovigilance system. In some centres with large databases, causality analysis is carried out subsequent to statistical analysis of a large number of submitted reports. In these instances too, the indicator will have a low value.

The data for calculating this indicator should be obtained from the pharmacovigilance centre records. This should include the number of reports subjected

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to causality assessment in the year under consideration and the total number of reports received in the same period. The indicator value can be calculated as follows:

Number of reports subjected to causality assessment in the year

× 100 Total number of reports received in the same period

Limitations

A limitation of this indicator is that it does not express the quality of causality assessment.

CP5

Percentage of total annual reports satisfactorily completed and submitted to the national pharmacovigilance centre in the previous calendar year

Subset indicator: CP5a: Of the reports satisfactorily completed and submitted to the national pharmacovigilance centre, percentage of reports committed to the WHO database.

Definition

This indicator refers to the proportion of total reports received yearly at the pharmacovigilance centre that have all the relevant fields for causality assessment satisfactorily filled in (fields necessary for causality assessment are defined in reference 12). Then, the subset indicator CP5a refers to those reports (satisfactorily filled in and received at the pharmacovigilance centre) that are committed to the WHO database managed by UMC.

The indicator value reflects the quality of reports received by the centre.

It is an indication of the understanding by the health professionals of the elements in the ADR forms and the willingness and care taken to fill in the forms before submitting them to the centre. Low values of this indicator suggest a high level of poor quality reports.

The value of the subset indicator reflects the commitment of the centre to sending reports to the WHO database, which is a requirement for national pharmacovigilance centres that are full members of the WHO Programme for International Drug Monitoring.

The data required to calculate this indicator value should be available at the pharmacovigilance centre. Its calculation will entail a study of all the reports in the pharmacovigilance centre database to evaluate the completion of the various fields in the ADR form. For the subset indicator, it is necessary to

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check whether the completed reports were sent to the WHO database. Where the pharmacovigilance centre database is large, systematic random sampling of the reports should be used to obtain an adequate number for evaluation.

The value is obtained as follows:

[Number of reports filled satisfactorily during the year]

× 100 [Total number of reports received during the same period]

The value of the subset indicator CP5a is obtained as follows:

[Number of reports filled in satisfactorily and committed to the WHO database during the year]

× 100 [Total number of reports received during the same period]

Limitations

One limitation is the time and effort required to initiate the process of developing this indicator in a given setting. Once established and incorporated into the routine of the centre, the process becomes less cumbersome.

CP6

Percentage of reports of therapeutic ineffectiveness received in the previous year Definition

This indicator identifies failed treatments owing to lack of effectiveness of medicines used in the health-care system.

The total number of reports received in the pharmacovigilance centre from the setting is documented. The occurrences of failed treatment in the health setting attributable to medicines suggest the existence of pharmaceutical or therapeutic issues that should be addressed. It is a useful measure that allows broad estimates of the problem of therapeutic failure and also helps measure trends in the safety of medicines.

The data are obtainable from the pharmacovigilance centre database and the total number of treatment failures for a given year should be documented.

This is expressed as a proportion (percentage) of total reports in the database.

The indicator is calculated from the results obtained from the survey and analysed as follows:

Number of reports of therapeutic ineffectiveness received in the year

× 100 Total number of reports received in the same year

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Limitations

The main limitation of this indicator is that it does not really capture the magnitude and the type of the problem in the setting since therapeutic ineffectiveness can be related to various factors, such as the quality of medicines, emergence of drug resistance, interactions, irrational use, or lack of pharmaco logical efficacy. The information obtained may also overlook issues such as the quality of reporting.

However, it is a useful measure for following the trends.

CP7

Percentage of reports on medication errors reported in the previous year Definition

This indicator identifies failure in treatment processes that resulted in harm to patients.

The total number of medication errors reported to the pharmacovigilance centre from the setting is documented. The occurrence of these errors suggests the existence of fundamental systemic issues which should be addressed to ensure patient safety. The reports should be put into context, since in the early stages of operation of a pharmacovigilance centre, increasing awareness and positive disclosure patterns will mean that the reporting rates will increase. However, a study of the pattern and profile over time will be useful in identifying problems relating to medication errors that require attention.

The data for this indicator are obtainable from the pharmacovigilance centre database and the total number of preventable ADRs for a given year should be documented. It may be necessary to carry out an in-depth review of reports in the database to identify missed medication errors reported solely as ADRs.

Absolute numbers should be documented and the trend noted over time. This value may need to be expressed as a proportion of total reports (ADRs + all other reports), especially where there is a unified reporting system.

Limitations

The main limitation of this indicator is that it does not really capture the magnitude of the medication errors in the setting since this is influenced by many other factors. However, it is a useful measure in following the trends in reporting medication errors and the factors that impact on this activity.

WHO PHARMACOVIGILANCE INDICATORS: A PRACTICAL MANUAL FOR THE ASSESSMENT OF PHARMACOVIGILANCE SYSTEMS