Autofill remote storage form on the OPAC holdings page

AUTOFILL REMOTE STORAGE

FORM

ON THE OPAC HOLDINGS PAGE

IGeLU Conference 2012

Our Library Network

_{5 main libraries:}

 _{Arts & Humanities Library}  _{Agronomy Library}

 _{Law & Social Sciences Library}  _{Life Sciences Library}

 _{Science & Technology Library}



17 library facilities

4 campuses:

 _{Liège Sart-Tilman (main} campus)

 _{Liège City centre}  _Gembloux

Remote Storage



_{Managed by the Arts & Humanities Library}



_{Collections mainly for A&H researchers and students}

_{Far from 12 km from the Library, on 2 campuses:}

 _{A&H Library : Liège City centre}

 _{Remote Storage : Liège Sart-Tilman}



_{RS Collections in numbers:}

 _{More than 280,000 catalogued books}

 _{More than 700,000 uncatalogued books (no item in the ILS)}  _{About 25,000 serials titles (50% of the whole serials}

Ordering items from the RS

Ordering items from the RS



_{What about Ex Libris’ documentation « Remote Storage}

Setup and Management » ?

 _We

failed

 _{Probably PEBKAC error ("Problem Exists Between Keyboard}

And Chair“)…

 _{ID-10T error}

We tried

another

To a solution that

 _{Is not time-consuming for the staff (IT & Aleph administrators)}  _{Could be quickly deployed:}

 _{Request from the A&H Library for a better service (less restricting)}

 _{Anytime: open hours are not a problem anymore}

 _{Anywhere: no need to go the Lib to fill in a paper form}

 _{Claims from patrons}

 _{Would be temporary on Aleph opac}

 _{Working at the same time on}

 _{Primo Implementation Project}

So, we deployed « Get it! »

 _{request form}

 _{PHP + Javascript + mailer}

 _{Accessible on the item-global Aleph opac page}  _{Already filled in with information about:}

 _{the Requester (< cookies)}

 _{the Document (short bibliographic references)}

 _{the Item (barcode, item status, call number, call number 2)}

 _{Available for}

 _{Items (= with a Z30)}

 _{Non itemized volumes (= no existing Z30)}  _{Many serials holdings}

 _{Serials issues that haven’t been requested from the RS for about 20}

Two cases: Z30 or no Z30?



_{“Get it!” button:}

 _{in item-global-body for items (Z30)}

 _{in item-global-tail-2 for non itemized serials volumes} (no Z30) _no



_Requester



_Document

+ Item



_Delivery

Requester



_{Information retrieved from the opac cookies}

 _Name

 _{Patron’s barcode}

Document + Item

 _{Références = Basic bibliographic info}

 _{Localisation = Sublibrary + Collection + Call Number (+ Call}

Number 2)

 _{Info compl. évent. = Item Description}  _{Statut = Item Status + ( Barcode )}

Delivery



_{Requester selects the pickup library}

_{Estimated arrival date}

Not always

a “Get it!”

button

No Z30



_{About 25,000 serials titles in RS}



_{Less than 30,000 ISSUE items created}



_{How to request all those non itemized serials volumes?}

no Z30

No Z30



_{Only for serials}



_{Serials info}

_Holdings:

_{Volumes to}

No Z30



_{Requester can add as many lines as needed}

_{1 line per requested issue}

Request sent to RS



_{As an e-mail}



_{Requests get an ID: aaaa-mm-dd-sequential nber}

_{1 e-mail per requested item (= per line)}



_{E-mail content duplicated :}

1) delivery slip within the phyical item 2) slip on the shelf, where item is located

Usage statistics: requests

Usage statistics: requests

Total requests from 16 April 31 August



Usage statistics: who?

26.1%

68.0%

6.0%

University staff (incl. librarians) (n=738) students (n=1,924)

Usage statistics: when?

73.7% 14.0%

12.3%

when A&H Library is open (n=2,087)

after A&H Library has closed (n=396)

on WE's & holidays (n=348)

Usage statistics: Z30 or no Z30?

86.6% 13.4%

requests with Z30 (n=2,452)

requests for non-existing Z30 (n=379)

Code…



_{PHP & Javascript}



_{Available on EL Commons:}

_http://

www.exlibrisgroup.org/display/AlephCC/Autofill+remo

te+storage+form+on+the+OPAC+holdings+page



_{Developed for our own institution & needs}

_

_very