First performance report 1984-1985: programme budget

,

""

UNITED NATIONS

ECONOMIC COMMISSION FOR AFRICA

SECRETARIAT

FIRST PERFORMANCE REPORT 1982-1983

PROGRAMME BUDGET

...

_._-.--- - - - -

CONTENTS

PAGES

SECTION 13 ECONOMIC COMMISSION FOR AFRICA 2-20 SECTION 9 TRANSNATIONAL CORPORATIONS 20 SECTION 24 REGULAR PROGRAMME OF TECHNICAL ²¹

CO-OPERATION

SECTION 28 TRANSLATORS AND LANGUAGE

TRAINING PROGRAMME 21

SECTION 32 MAJOR MAINTENANCE

ALTERATIONS AND IMPROVEMENT 22-25

Table I I I

LIST OF TABLES

Summary of the Special Programmes of Regular Budget Standard Cost Version 29 Vs. June 82 Expenditure

on Sa1.aL'Y

PAGES 1 3 III List of Meetines and Conferences, Seminars and 5

Horkshops

IV Problem Area Analysis - Object Code 030 6

V Expenditure Summary by Programme - Translators and 21 Language Training Programme

VI Expenditure Summary by Programme - Major Maintenance, 22 Alteration and Improvement

LIST OF ANNEXES Annex I Financial Analysis by Programme

1980/1981 .. 1982/1983

II Financial Alla1ysis by Object of Expenditure 1980/1981 - 1982/1983

III Travel Missions ~ot undertaken in 1982 IV TrLnsnationa1 Corporations

V Regular Programme of Technical Co-operation VI Translators and Language Training Programme VII Major Maintenance, Alterations and Improvement

26

27

28..:31 32 33

34 35

ECONOMIC COMMISSION FOR AFRICA 1982-1933 FIRST PERFORMANCE REPORT

AS. ft.;:! 30TH JUNE 1982

I'-.' , •

, i .

; ;.' ~:^/;<~^{, .}

. The General Assei!tbly 'apptopr'iated' $US35 ;945 ,70g to •finance the main regll-lar budget

"

~f'

the 'Economic COIIIIIlision for AfUea for

the'b1e~i\11ll

;1.982-1983 under Sect:f.on 13. As of

: - ! i , I ' : ....:_ ,',

30th June 1982, an expenditure:of'$US8,686,7J6.g4, hacLbe.en incurred; wh;l.ch expenditure

~~;r~~~nted

_{>~1.1 .;., - .,'}25%'ofihe appropdstions>voted by the_{_, '.. ' . , ' '}

~era1 AS!l~lllb1y.,

_{',' - '} "",. ' . " '.^A

det;all~c1

.;.'. ", ", _: .. :.

breakdown of this financial situation isbyprogr~and, objects of expenditure .

p~~~lded' at

Annexes I ilnd 'it)resputive1y.

In<ldd1t;l.~P..

^tptheabove

~~~ource~;

^the

General Assembly provided to ECA funds to finance 'follOwing

s~:~ia~ ~r~gr~~e8 d~1Dg

. ' . -' " "

thebi-enml.um,;J.;982;-:,J;983:,

,~, ;';>

'TMlLE I

Summary of t;~~SpecialProgrammes -Regular Budget 'Resources

. _ ' ; '

SECTION PROGRAMME

ExP£NnlTiJRE'

AS

AT 30 JUNE 1982 PERCENTAGE 09

24 28

Transnational Corporations Regular Programme of "

Te~hnical Co~operation

Translators &Language Training Programmes

509,300 2,754,800

557,000 ^{.'. ,..}

101,669.45 497,591.04

20%

18%

·18%

32 &jor 'laintenance and

Alteration &Improvements

2.57,700 '

~;,',or. 6;337,12 2%

~,078,800 ,7,04,260.29

.

_('^~_..^{-~ -'.}

Economic to it under Sections mentioned above'.

2. '~T~refore, the first regular bud!';et performance report _(19il2~~)

of;

the Cominls.sionfor Africa addresses itself on the:';es~uh:~s'th~t'

J1:e

^J'apprO'priated

... ",- i'ie'

,'$. ."

3. In prepartn!, this report, an indeilthanalysis' of actual expenditure incurred for the first 6 months of the year 1982, apainst allotments for the same year was carried out. Efforts were made to compare the analysis of ~xpendituresof the first 6 months o,f the biennium 1932-1983 with the trends of expenditure incurred over the past 30

: • _. " , ; . , . . ' I ' .. ,'.' .'

,months. On the basis of this' 'study, identification oJ; ~rea" where /lavings 01::,def:l.cits

we~e likl ^y 'io "o~c~r

^{could be}

ria'!e.

'AJ,sotaken,into 'a$\l.<lunt

~!lIoILtQe, ~i,n@<;1.aiimpact

.' .': :" ,';- <",'; ',' ',' ,", , . ' _.: ""';' " . ' . l : ;"f:,.; ~ -:"'f'"

of the decisions of 'the two"meetings,of-the policy making, organs which have taken place

,~, ' ;.'.i:~.._::':1, " . _ , .',. ..' ',.' ; ' ; __ ' _ .' - . ' , .' . " . . , . ' . ' .'"1.' • , '.'.'

during,~he period'January to·July 19f,2, to the organiz~tiqn. Themeetin$s were the

, ;:) I ij " " ' , ' _," '; '~:^{,. <. ..'.'.' .' .' .'}.<,I~ ^{: ' ;;",. : 'i!}

Eighth Session of the Conference of Hinisters hdd, .in-Tripo:U" .p t a _~Oth April 1982

'-' ..~:.,-: '! ; ., ""','1:", , " , ' . .' .' , .' - - " , , , ' "~':";.:~.'_j,.:

,anq Thirty-Seventh SesSion of the Economic and. Socia.l-, Coun<;,:i.1 hdd in Ceneva, 7th to

i;,;;~t(;.;c ·;.::H""'~::'.' ",' ! .. ' ' I . . . . " . : ' 1<

30th July 1962, ' , - "

4. Therefore, the financial analysis mentioned above and the"decl8J.o..e,.olh the pO,licy making organs, provided the bssis for proposals that have been put forward by Section on addit~~~l,re~ourcesreguired and financial adjustments neceasary for the proper implementation of the

~pp~~verl pro~~~es

by' thK'<'",nernl'AssemblY And the recent directives of_, ,the.Policy~kirir Or~ans., ~.

1. ).lAIN P-EGULA1'. BUDGET - SECTi[{)i\J.3, , 5. For

Section,

fol1o~'s:

purposes of this report, the regular bUd~e~"redourcerequirements under this whicb, "ari:! presented by, qbJects of expenditure, have been categorized, as

A." Proposals arising fro!'! si'Oltificant charges:

B•. Proposals arising out of decisions ~fCpollcy~ak!n~organs A. Proposals arising from Sirnificant Char~es

,010 :115'WJ..ISl~Dros,TS

, ',198Dd9B;J. Final Expenditure'

. - , ' , - .' " " : : . --~,. i"', ,-,', _', .'

30th June 19CO Expendit~re ^'

In~2-19~3 Appropriations January 19n2 ~~lotment

June 1932 Expenditure

,~ ".' ^-.

. J:,f.

:i~? i" ..,0 $,UIt~:;;.7i3;hlI2.,00

,,,, <, '• .' '$00,3 ,6il4,;},99.PO -, ' $US20,264.,OQ/l,.QO

$US 9,729,100.00

$nS 4,711,221.68

issued~ itⁱiac1ear 'greatlY'reduced.

- 3 -

6. The allotment of $US20,264,OOO for established posts anticipated a rate of vacant posts of professional staff members at ,7%,'. , In otherword,!l, ECA was only

;"L:"·~i~~lded

with'93:eO'f e1itlfua'tedC:,tesOOtceil:fbr established profe!lBional PO!lt!l. But, it will be noted that as oF30thJunEf 1980\" the percentage, rate of vacant profe!lBional PO!lt!l was 16%; a !lituai:ion'wh!tli'nas 'greatly, changed since that time. At the end of June 1982 the vacancy rate was orll:y;8\5% 'r'epresen,ting, Uune;ncumbered post!!. 91.5% of the total e!ltabli!lhed professio~, Po~t!l had been encumbered and of the 17 posts which

, .,.' - . : . . ..'.:" " ,^" . . ..~, . .

were. noli 'encumbered by June,offer!l have a],rea<ly, been made to a half of them';

. . ' . ."';. - -'-':1," r"" . ',' .

CorllfElquently ,c()nddedlll\ the fact that only 84% ,profe!ls'ional postirwere' Jnancumbered

. - _. - : ", ' , ( . F ' . . - . ; . ' i~'

in June 1980 and that offers for half of the pre!lent 17 vacant PO!lt8 have already been

'-',. . '

that.tow!lrdsthe end of 1982, the n;"'ber of vacant 'posts will be

"

7. It should be further 'noted that' over the period o,{,six,l!'Pl1tbJl, (J~ullry to June 1982)

'~he

^number6f

~acan£

posts,' in the professional cate8On',.

V:~~Jie~>~et~een,i'2

^{.and 17.}

Th~se'vkcantpostli have eariledsavtngs 'in that period ·wh:J.t:h. in~cco!=dance^{with the}

.;, _ ;~^{• .'} ( , > " , .' _ . ,_ .• ' - ". , , ' , . J : .' .~:^.:

details provided at Arirl~II;'are' Eis'tlimated to be $US1,53..30Q., However" ECA financial• • • . " < : ' , ' . ; ' • " •

analysis reveal that there are possibilities of its having ,!:teen" on avera~e~,making higher payments for salaries plus post adjustment than allotments provided by

Headquarters for established post object of expenditure. which might have affected its savings to be utilized for redeployments suggested 1't'f'the'irist:ructions. This assumption derives mainly,frore an indepth analysis of actual payments made to each professional 'staff, for salal:ies plus post adjustment in the month 'of Jtine 1982 compared with ECA

allotments _ba~ed on standard cost Version 29. The analySis la a's follOWs:

;~.

Standard CostVs'. Expenditure - J..ine'198Z,'

" ' "

';- -r::,)'

LEVEL

.. >;.

AUTHORIZED POSTS

JUNE POSTS CHARGED

JUNE PoSTS

NOT CHARGED

; .

>STANDARIfCOST ^{'0" '} PER POST_••.,!U% ' (82)-.-'.: . .'_~:F .'

AVERAGE ,

oPER "JUl'lE' , EXPEND.l:rUIW:

..^'....

:~

USG 1 1

, _{:;:;' C'}

'5i'67~;OO

~:t"':l.':_'~_.

1),-,2 _). 1 4;542.00

Ii

^, "-,"r

O-:\, 13 2 4,058.00

: f

,

,', P-:5 33 28 ^{~ ,} 5 "3;075;00

",'

P-4 53 51 2 ^'; 3,175.00

P-3 67 61 6 2,633.00

P-2/l 31 25 6 2,033.00

TOTAL 199 178 21

,,,6,.l41.55, 4,799.87 4,385,69 4,040.09 3,423.20 2,756.33 2,256.93

e.

Recently, the neadquarters announced increases in post adjustment from Class 7

multiplier t,l tb 'Class,8 multiplier 43. ,Again. tll-is increase is not covered by allotments based'on standard cost,version 29.and therefore the

~pact

of'addftional'expehd1ture of

. 1 • '}; ~ i I -, ,

about $US1S0,O()(l to be incultted du,in~thel'l!do~AUgUll~.to December 1982 would" be .in exe'ess of':the llresent :allotment for;-. established posts._{, . ' :} ^I,

;i,"

9. The

fo1~owing

reco_Odatfons are therefore being 'made,:"

. l~ " ','_

(a>. ",,Due to improved staffin~ sltuat':l,on'of ECA, effective 1'.'~3, its apprl?pri,atio~l?,}'or established posts be 'incteased from 93% to 9S%·, a petcelltall'e'l¥>.rmall,y ..!?,:r:ov:j.ded

i. ' . ' " r -; , .'" ,,: , ;..~~., r f '

: to other c""""issl~~:'andOfffces;

L,-

t,uSS02,933,10 .~lJS192;635.00'; ^{f .•}

'$tJS451J'~)00.00 :",.

'$US230;700,OQ '$US240,Z51H'56C

','^"

", 'f ,;"

SUPPI"FJ'ENTA..~Y

..

STAFF

-'ei::..' " " -

,1980-19il1 F,!-nal)Exl'endit~re

30th June 198Q Ex?enditure

." ' , - '-~." - !

19'12-·19!l3 i\pl,'rop,riations . January 1982- Allotment

June 19ⁿ2 Expenditure effective from January

deficit on this vote.,"

02()

'~_': .r,c ',':"- " . _ _ '

In vi~·! of the apparent discripancy bet~!een'the lItandardcos!;s, version 29, !!n~

actual l'aynents marle in June 1982, and bearing in mind the 1mpact,ofrecentpost adjustment· inctease, 'the standard cost,.f,or..profes,~,ional.staff..\le, _~eviewed and 'Adjustments' be' made' so that'

Ee,,;

,is aPPl'Opriat,ed_{, . , :.;}

~equate r~sourc~~

_{, "} by the General

' -,. -,..,. •....., .

'Assembly to llleet the cost of, sa1a;y, af1d .pos,t .adj~stt1lent ~f its staff membe£s;

. . i I . ' ; ~'~"'_ '" ;"' . ." ,

1982, and· thus; a"o,j,d t1:le embarrassment of. incurring a

". >','

(b)

f .' ; ,.

10. Due to high ,a1r«lre it! Africa, increased salaries of interpreters and 'per"diem" . • I- • ~. • '. ' .

Addis Ababa duty station, .,.here most

o'fth'~ m~et'i~8s

are taking place, ECA has met with difficulties to finance. the meetinl"s approved by the General"Assembly' under its_{. ,}

" , . - - - " .

programme of aeti.iti~s.

for

11. . In: effort to supp;lem,ent its regular budget re~~tirces; ECA had"pt-6vldi!!d"from the ovi!rheM resources funds,to finance cost of interpreters in an amolint of $U845,OOO and

thtee'~rpfessionaloverhead posts for translators., Nevertheless, it was not possible to finance all the requirements of the l".eetinr-s in 1ts ~!ork proprammes. At Table III, the details of the meetinps which ECA has had to postpone to 1983 'due to lack of funds

have been provided. Aleo, to be not~d fro~ the S3me Table aie the detaIls of the meetings which could not "he postported' 'or cancelled without seriously hampering the implementation of approved work:setivities for1982-l nB3. (The Bud~et Division has already been approached'orithis'~at~~r).

:,:.,; ^, .."..

TAELE III

List of Conferences, ';eetinp.s, Seminars and Workshops Scheduled for 1932 not covered by alloted resources for supplementary staff,.""

DATE/VENUE MEETING TITLE P1'!OGRAc<'m; (IF ACTIVITY AND

',' (P.,J+OGP"AJ'lME ELEl-lENT)

ESTINK.·ED COST

:,:'1

US$

12,5('0 A. Postponed

1-5/11/82 Addis Ababa

Intergovernmental Committee of Experts

on'Scl~ceandTechnolop-y Development

(T,I)- '

, ,

Science &·Technology(i.i)

, • . , _. ,-1

., '.~ . -. '. !

"".'l:t";m~PQt"t .Communi,c;;a.tio,ll,,',.~O,4CO

(2.5) _:~ ,"','"

.l>Ql::t"E~elopmerifI2:.lJJ· ',: T;;'~~,.•

10,5('0

"~ ~_ I ' .

(" . ;";;:

Education & Training(2.2) Edtieadoli. &'Traininv,(1.'5) The;' Role ,of the '-Plibitc !'iector' in '

Na~:I,g1:1a.l.,and Regional Pevelopment

(T,'I)" " " , "", '

ECA/ICPE Regional Workshop on the Development of Internal Consultancy Capahility for;PP1>,lip Enterprises Governing Council oJ"TEAHA (T,I) IntegOve;nun.ent.a1 Expert "'eet:l.nl',in preparation for the Fourth Conference of African Ministers of Social

Affairs 16-23 Sept.

AddiS Ababa

22-26/11 Cairo TripOli.

8-13 Nov.

Dakar

B. To be held: in the 1atei' ''!iRtof' 1982 . '

2D-2J/9iai.···3rd HricanHigqw~~hai~t~nance

Addis Ababa Conference (T, I) ", '"

22-24/9 3rd Subregional Meeting on the Niger Integration of tlomen in Development

(T,I) "

TOTAL

.'." -

Tr"nsport Communiclit:Lon ",":r:!!~OO

(2.3) ';'" ^.1:"

Socid Development (3.1) 8,5('0

24-27/11/32 Addis Aba:ba

Follow-up Committee on Industrial- ization in Afripa (T, I): (cost to, be shared between ECA/U}lIDO/OAU)

Industrial Development(l.l) 5,000

13-17/9/82 Addis·Ababa

Ilonitorinl! Livestock Research Activities in Africa (T,I)

Food and Agriculture (3.1) 12,000 28 J:une-2 July Joint Intergovernmental ReRional

Comro,ittee on Human Settlements and Envir0I1l!lent Meeting (T,I)

Human Settlements (1.1) 12,750

TOTAL GRAND TOTAL

50,450 '96,350 .T ~ Translation services required durin~ the conference

I - Interpretation services required for the conference

" 6 -

12. Takinp; into con,side11ation the trends, of ,:e:l<penditure incurred in the pas,t... ,the, workload to be d~livered,in this year, ECA sugp,ests ,that $US50,OOO'be provided from"

savin!!s that would accrue in 1982 to finance the, meetings indicated, at Tabl,e ,III

(para. "B") that cannot be postponed or cancelled '4ithout adversely affectin~ progrSllllt3 implementation.

030 GElffiRALTEMPORAPY ASSIST~~CE

19'J0-19811'inal Expenditure

, .',", . ",' ··,:,'1 '-,

30th June 1980 Expenditure 19P2-l983 Appropriation January ,1932 Allotment

I , ' , . " ' , , , .

June 1982 Expenditure

',''\ ^,_..",,.'

t · , . ,: ....,

$U5598 •579 :

$U8139,685

$U5404.400

$US213,700

, . , " .. ,

$UH19,236.'2

, "

,

13. There' is a I1eed to find <lays of proper financing of the General Temporary Assistance resources ,.hich finance the posts indicated at Table'I\""below:

TABLE IV

Analysis of the problem areas - Code 030 RESPONSIBLE SECTION

OR UNIT AND J'UNCTIONAL TITLE • Library Services

Senior English Typist English Stenographer Enl':lish Typists Library C;Lerk,' Library Clerks Conference Services

Collator/Machine Operator EDP

NO. OF

P.OSTS

1 1 3 1 2

2

CRAnE

eS.7 GS.6 GS.5 C8.4, eS.3

eS.2

FE'lARKS

Some of this staff h~ve been on board since the new Library Premises were bpen'ed

in

1975. .

On hoard since 1978

Computer Operator

." , '

2 GS.7 . On bo'ard since 1978'

,.

,"'-. ^{,: t}

0'0 • •, ; , , _ .

',!.- .

- 7 -

•

14. As it can he noted from the above table, following financial manag~nt problems exist : ,", '

Firstly,"t~ere are a, good number of ~enera1 service posts financed by, ':

General Temporary Assistance since 1975 but carry:i"w out work of continuing nature;

.~) ,

Secqndly, OVl!r the past 7 years, the Reproductign"U,nit hs.s !m~,to. do mOllt of the printinp; work by itself due to deterio,rated Quality of..l~ork bein!,,,.,.

done.by External Printers at f,ddis;

Thirdly, thl!work beine dohe by the Computer for the services of ECA substantive programmes continue to expand. 'The CODlll\ittee which:tI'as' set""

'up

as far hack as 1978 to' look' into t"e Secretariat ri!qui'l'ements' of'the"~"'", Computer facilities found olit that 343'il\an"'mo'flthi!"were annuaity teq1J:1ted';""

But the rel':li1ar bUdget resources 'avallabU"have slike' then 'been-'on1y '.: ", " 0 providing for 153 t,an-mpnths;hence the continuing, need. for sUPl'1~entingthe

~?I'isting resources, ". ;

15. ':ECA, th~r'efore~ makes'

the

fd110ttfrtt su~p,p"estibng:';>:')~,' ",-;,

(a) $US30,OOO'be proVidt\d;'f'rbm''the eXik.i:iBp;'savinj',s'eo'asslst ECA tocliieet the ar.ove re~uirements ^:)I,

(b) New established General Service posts to carry out work indicateff' above be 'requested in 1984/1985 Eudget to prb~'ressi~lystart s()lvlnl';'this·prb~lem.

'G ,: '

$US370,75

9

$US 36,624 ,W$239.900

j~Uf1114,609

';,' ,$US. 70,538.79 CONSULTANTS

1980-1981 Final Expenditure 30th June,1980 Expenditure 1982-1933 Appropriation Janl¥lry1982 Allotment June 1982 Expenditure 040

16. A1thougl;>,jlCAJilild expected ~plive within the respurcesl1ll0'i'ated, it is faced with the problem P.t _:l,mJl1~mentation .of the sub-·..,ro!':*I1!1!'?,e on respur~es of the sea withput specific manpower resource~ allocated to carry put the work. The resources of the S~a

sub-prpgramme is a legitimate orogramme of work activity of the Secretariat aoproved by the General Asse~b1y and therefore entitled to repular budgetary reaources for its imp1ementatipn. These are the prop,ramoe e1e~ents approved for execution in 19B2-19~3

i-Reference suro1ernent 6 (A/36/6)_7:

- 8 -

'" ' 5.1" Tec!iIliClii' 'assistanee totcountries

5.2 Exploration, exn10itat10n and deve10,nent of sea resoutces

5.3 Hational legislation in the light of the provisiohs of the draft convention on the law of' the sea

17. In ECP regular bUdget proposals 1982-1~33, it had been suggested that 24 work-months should be provided to e*ecutethe' above progrlllJllJle elemeritsbut'unfortunately this

proposal was not supp6tted. Yet the ahove workload which was'approvedby the General Assembly and which is considered essential by the Secretatiatl'lust'bedone, Recently, the convention of, the Law ,of the S~a ~as adonted and it,is necessary that~ediate

action is taken: by the, SeGr,etariat. to, carry oUI: studie~ ,,,nl!,rFls~arch pn,'mlltt:ers

affectiI1-g Africa inrelation,~~th,thiscon'1entionand prepare necessary materials for negotiatipns ~ongmember States on crucial ,issues such as national juri~dictionof coastal st~tes. But,we have no manpower reSources to undertake this work.,

1~. In'the CircUmstances, it isthetefore rroposedthat: ^{. ' :':}

(a) ~fuilst a new reouest is being provided by ECA in the "1~S4/1983 Budget for the provision of 24 professaiona1 work-month~forthis.sub7programmes, 6·work- months for consultancy· be prov~ded in an ~ount o~ $US39,5QP in,

1982-1933 first performance report to enable action to be ~nitiated in this sector. ,

(b) The provision of ,six work-months should ,COMe from EGA savings in 1982.

050 OVERTr~ Aim mGHT DIFFERENTIAL 19S0-1981 'Final Expenditure 30th June 19rn Expenditure 1932-1983 Appropriations January 1982 Allotments June 19S2 'Expenditure

$US146;837

$US 21,524

$US 76,600

$US 36,500"

$US28,356.04

19. In 1980 a Committee~'as Set up to monitor and control expendlturi,'for overtime; as This"

. "..

"

the manap.ement of these limited reSources had been one of major'concern to ECA.

Committee has been~eetin~ re~u1arly to carry out this work. '

.,.,:

- 9 ;.'

20. In'1982ECA was allocated only $US36,500, out' of which $US20,OOO was blocked for payment of mandatory compensation and overtime tc th' ,-co""rit:·' guards. The expenditt "e

. ~ r . ; i .' . , .;. 'I. . -I " .

already incurred by the end of 'June 1962 and ~1hich include the obligation of

$US20,oo6was $US28,356.04

repre~eritin~ 3er

of the 1982-1983 appropriations

whi~ii"is

'. '", " ' , -~'1;~f! '1uj.l~1

comparatively a hiRh expenditure. About thirty meetings and conferences financed by

", "," ',- " ,;. 1'('(t :

regular budret are held in a year. In servicing these meetings particularly the " ' . .' ..'

inter~governmenta1 ones, it 'i&~'often'necessary that, afet,1 staff members' 't,ork after tlo . ,,',':

normal office hours and even durinf' weekends. The staff involved include drivers,8ne,';

technicians from Building and Reproduction Units and Secretaries from the Typing Pool.

Apart from conference activities there are pick pe.iods of work when staff ate compel~ed

to work beyond normal working hours in order to meet the deadlin2s such as 01091ng'ol the a c c o u n t s . "

<', r·" -,

21. The Headquarters circh1i.r letter no. ST/AI/265 of 16 Nay 1979'ru;,'s even caused mee financial problems to ECA. $USl6,OOO available to ECA is too inadequate to finance t,le above workload within the regulations. Arrangernents!or compensatory:"'t:ime-off were made. This was not a solution. Some staff have earned more than 90'days of leave - mainly accumulated from CTO. 'It would be very costly to the organization to allo~r

staff to go on

lon~

leave accUmulated from CTO. ECA'cannot afford 'such

~~rangement~.

;C' .

22. In the circumstances,_. i~_,. is proposed that a rnor~ realistic,pud$et Prqvision

, .. - - . . .^{. '} . .

based on past experience be provided in the future and in ,the,meantime, an, increase of

$US25,000 be a1loted., It will be noted that QU~ tuo~.ict cuutrol ECA expenditure will have been redaced from $US78"OOO incurred' in 1980",1:=2:$,J,56l,500 when'the inceease

..,. ,

of $US25,OOO. is' granted. This increase 'should be met £l'om the savings.

100 COMMON: STAFF COSTS

1980'-1981 'Final~xpenditure

30th June, 1980 ,Expenditure

1982-l98~ ,Ap~ropriation:

January 19~2 Allotment June,1982 Expenditure

,$US 8.796,890

$US 1,831,139 "

,$USlO,1~5,600

$US 4,890,200

$US 2,032,362.63 _{.-, (, '1'}

- 10 ~

23.

20%

COll1l'aratively" the.. expenditure. incurred in the.. firs1: 6 mo~~~s, .which represents of.the resources provided for the hiennium.1932·1983, has Deen on a lower side.

This is mainlyat~r;lbuta~~eto the"fact that most of the staff

go.

on leave in the "". 'I.

second half of the year and re~bursement of. educ~tional expense~, take, place in the later part of the year. There has been also so~e savings made froM the vacancies that existed.

24. It is there,fore anll1cipsted tnat a;savinp. of sbout$U8400,000 ~,ill be made by end·

of the year·' 1%2 under·<:h1s·object,of expenditure •

'."

.

': ....

", ".

$U5381,562

$US 94,516

, .t' .f' .~, '

$U5482,600 .'

$U5276;300

$jJ8214,2l7

..~.,"'.l- .

., .~

. . TllAVEL FUNDS

(a) .220; "T,PAVELOF STAFF TO SE'l.VrCE lIEETIN(,~":

1930-l9B1 Final Expenditure 30th June 1980 Expenditure 1982-1983 Appropriation, . January 1982 Allotment

June 1982 Expenditure_,

,; -.

(b) 240 TRAVEL OF STAFF ON MI~SIONS:

1980-1981 Final Expenditure 30th June 1980E~p~nditure , 1982-1983 Appropriations

January 1982 Allotment June 1982 Expenditure';

$U553l,901

$U8169,968

$U8705,500

$U8341,100

'":J:' ;:'$tJ~ff6:;049'

.. ,:'

, ,.;'.'

"

.- ~,,:

25. Althou~h an expenditure of $U8214,217 for travel to service meetings comparatively looks to be on a higher side, ECA "ould exnect to live within the. budget· alloe;,a.tedas most of the meetings financed by the regular budp.;et 4ye,a1ready taken place.

26. On the other hand, only an expenditure of $U8170,049'- representing 50% of the allocation for 1982 of $U534l,100 had heen incurred by theend'of June 1982 on travel on missions. But this expenditure of 50% of the allocation does not demonstrate level of progress of programme implementation but rather strict measures of cQntro1 of travel expenditure being exercised.

- 11 -

27. Progr~eManagers have had a lot of problems· to' implement their approved programmes

' . " -,"

by the General Assembly due to high' costs of travel in Afdca., Air tariffs paid within

I : ' • •

Africa and between Africa and other RegioIls'are the, highest in 1;)1e, world. As a matter of fact, costs for air travel between Europe and Africa are as high as five times

~f"

the cost of air travel within Americalcontinertt. Besides tPa high cost for trsve1, few countries have the facilities of bi-directiona1 connexiou on daily ~asis which greatly increase ECA expenditure'on per diem.

;-:

Regions, given of the world.

parts

2B. It is a we1co)l1e,move that the Office of Financial 5erVices would be centrally looking into the, iI1Jp,act 'i'f, inflation. To this extent, ECA'wou1d lilte"to",take the opportunity of drawing attention to the hii!h increases of air"fare in Africa for a special treatlllenb ',Between :l979"and 1980, when the Budg,et for 1982-1983 was prepared the

aii

'fareEi:tne.reasedbY· 25%, withi;n .Africa and. ~tween Europe/Middl~Easi:"andAfr1ca

by 26%j""iherfts'durirtgthe same period air. fares within

E~rope

^arid

c'e~tri1'

Alill!ifCil'6111y increasalt

bY"l>~

andl;2% respectively.

Be~een

^{1981 and}

~h~'3rdqtiar'ter

^ofH8l0the'

interitii!!'elt\a1 Bir,·fares.have' been increase4 five

t1.mes~e~resentirig

a total incrt;ase in air farea of 20% and·thisincrease has had' greater financial imp;'ct 'to Africa

th£ii', .

• , ' : "I ' , , "

the fact that costs for air travel in Africa are higher thad other other

29. It should, therefore be appreciated that control of expenditurewdthin Budget lines is not an end in itself. The issue at stake is t'lie'impletnen'l:at'ion of thllprogrammes approved by the General Assembly and this calls for'''adequate'resources. '!s an example, ECA bas provided at Annex III information on missions 'that have had to be 'cancelled due

; i '

to lack of funds."

30. In the circumstances, it is proposed

that

an increase of about $USI00,OOO be provided' under' \'bject code 240 to enable the Secre,eariat i1npl,eme",t th!' programmes

. :.< : . ' : ' ' . :r,' -:."'f, ,:,;', ,

approved by' the General Assembly. ThiS' increase can be met,fr9l'l ECA savings.,

',':-

340

EXTirimAI.' plftN'r:tNG AND

BINDING

... 19BO-1981

Final Expenditure 30 June 1930 Expenditure

19~2-1983 Appropriation January 1982 Allotments June 1982 Expenditure

$U51.l" 390.00 '.

$US 297.00

$U5116,800.00

$U555,700.00

$U549,52/i .57

': "

- 12 -

31. Although the expenditure as at June_{. , : ,} 1~30 is high, ECA will be able to live- within the resources available. ' rlost of the conterences and meetings financed, by the regular budget ,were held' durinl""the first hal'f:'Ofthe' year <snd there :\.8'

,.,-

no" les,s ,demand for the use of externalprinting'andbind1n-g in'the Secr~tariat.,

410, RENTAL ~ HAllITE!MNCE OF'PlUlI7ISES'

1930-1981 ~inal Expenditure 30 June 1980 Expenditure , " . '1982.'i9~3 Anprop'l"illtiOn

January

191;2 Allbtllii!nt Jhzi~'lQg2Expetidil:ure

1:' .^{~ :}

$U!l282,588.00

$US105,1159.0l), ,$115336,900.00

RllS160,500.00

~USl44,7,99 •33

' I . ( i

32.' Theexpenditureof,,$~!S144,7,99,.:33, as of end of June 1<1f2,' 'incloo'es';

atre,'-'

~- - .. --.,." . .~~.. t .

-oblir.att~n of -$lJS58.~o.r.3~,cnveringthe second half of the year'for ~ervic~s of maintenance, I'lurnb1ng,elell,tr1cal and ,air

co~itionl~B

system of the Secretariat.'

. ' " ' , ' i . ' / ' .; . ' : . ; " . . . " , _ '

Insddition a purchase-,,~ ,~l~ctrical and elevator spare parts for an amount of

. ,':! i ' , ,. -.

$US27',830,OO "hich was ,,,,ade in the fir~t half of InR2 inflated the' above

Haureil,

'ECA dnes not envi-sage" to make such a purchase in the balance of. the year 19112'and

, . " . f· .

expects to live within the allotment.

" "1980-1981 Final ExpendUure '30 June'198f'lExpenditure

lije.2~'19B1 Apprdpriation January 19G2 Allotment ,June:1^Q82 Expenditure

$US218.. l72 ,00

"~US 5~, ~44.00' .$!lS251,400.00

$US119,800.00

$US 35,742.30

. \", '.' (f •.

33. The e~p'endit~Te incurred as of 30 June 1981 of $US35,742.80is at the lower side when compared ,·,1th the expenditure incurred in- '1930 of $US56,844.IJO. This is due to the delayed su~issionof bills by the urban authorities for the use of water and e1ectr:l.«;itya~dthe succeas of. the ~ampaip.ntocorlserve' the use of,; , electricity mount~din.1981. This ohject of expenditure will be'spent evenly.

,! . ': ;

- 13 - 430 RENTAL AND MAINTENANCE OF EQUIPMENT

1980-1981 Final Expenditure $118~69.790.0'0

30 June'19M Expenditure $US129,691.00

1932.,.1933 App.ropriation ' '$US348~'OOO.00

January 1~2 Allotment $U8165,800.00

,June 1982 Expenditure $U5 94,055.29

34. The expenditure incurred' as at' 30th June 1982 of $U594,055.'29'

inclu~ed

obligations that covered the balance of this year; such as contracts'ofservicing Olivetti Machine in an amount of $USS,961.26; and maintenance and repairs for'

IBM typewriter in an amount of $U820,119;66. Since the _~jor contraet'i!l for'repein and maint'enahce ocf' eqUipment for the year 1982 have been 'eoncludE;d:; it 'is'eXpec'ted that the, available resources will he' a d e q u a t e . " , ",,- ; '" ^{F, ' ) '}

,.::'.

,.,\.-;

, "

440, :GO~~JCATION5

1930-1981 Fin~l Expenditure 30 June 1930 Expenditure 1982-1983 Appropriation January 1982 Allotment June 1982 Expenditure

. $U8989,,485. tlO

; . - ....

$U5303,676.00

$U5730,500.00

$US350,600.00

$U5277,036.30

35. As a result ofU:plem~ntationof the recommendation~~deby the Committee on communications set up in,1960, the Secretariat was able iJll~g"l:o achi.eve,.~ overall decrease of cable expenditure by about 40% from the regular budget resources.

Efforts have now been directedotowards, reduction ofexpertditure for"telephohes and' pouches, especially as it has been noted that pouch expenditures 'greatly increased' ' in the past four years due to policy making organ decision to hold the Conference of

Ministers annually instead of biennially. "

36. However, the expenditure incurred against the ~~gular budget as of 30th June 1982, after taking into account credits amounting to $U860,006 to be charged against extrabudgetary projects is $U3(277,636.30 - 60,000)

=

$U5217,036.3n ; a level of expenditure which compares with $U5303,676 incurred by 30th June 1980.

" 14 -

37. In spite of all t~e efforts ECA is making to reduce communications expenditure th~

underdevelopment of, communications system in Africa has continued to be a major constraint. A number of. countries or stations can only be'contacted through other cities in Europe or New York which considerably increases our charges. The 'commercial cha,rges via New York, our main contact, vary from 11. 5 cents '(US) to 34 cent& (US) per word. The total costs would in ,fact double ,t,o an average of ,56 c,ent!, (US) per" word. ,'i'

i f the cable is, Etatpriorit:y:. Cabl,es sent on, basis of LTl', have at t:i,mes tllkentwo to"

.' .: '.', • " ,.t'j: ' , "',1 ",I ' "," ... . " . "' , J ' \ . . ,

three weeks,to arrive and another three weeks for a reply.

38. ECAc,ontinues,to,seek ,for ways:andlneans of cbntaining the; regul'arbudget"expetldLure at the low,est le'vel:, which includes constant monitoring of trends' of expenditur'e;and "

looking for additional funds from extrabudgetar,y, sources, but"the'Se'efforts should be':' ^'j backed by adequate resources from the rep,ular budget.

39. Therefore, it is suggested that an additional amount of $US45,000 be provided: frrnl

,",' I ; ' I c, ,. .

the savings that will materialize from other objects of expenditure.

, ' j i .

450 HOSPITALITY

1980-1981'Final Expenditure 30 June 1980'Expenditure

1982~19S3 Appropriation 'January 1982 Allo'tinent.r" '

June 1982 Expenditur~

$US6~863.00 , $US

'4'65.00

$US~,700.00

, <

'$tTS4,200.00

$US2;146.05

40. As at 3'0 Jun~ '19'32 $USi2:;146.05 has been spent. 'The balance will be enough to cov~r the remainder 'of the year.

490 MISCttLANEOU8

1980~1981 Final Expenditure 30 Ju~e 1980 Expenditure 1982-1983 Appropriation January 1982 Allotmp.nt June 1982 Expenditure

$US193,065.-

$P~ 34,636.-

$US245,600.-

$VS123 ,500.-

$US 74,180.72

- 15 -

41. Since most of the meetings'an.r"d6nferen~,",. ...,hedu1ed fOJ, 1982 are more or less completed:we'donot anticipate a _Q~avy expenditure against this vote for the balance of the year, ECA will

the~eiore li"ew!thin'i~resourC::es'

available. for 1982." . . . . :.:.::. :." :J',

500 SurPLUS AND MATERIALS

, ,

1980-1981 Final Expenditure , 30 _J~e .1980 Expenditure

'.19132-1983

APpropri~hon

. . Januar; 1982

Ailotm~n~

,J~~e,

^1982"

Expe~dit':'re

^{. , , :.,}

,:

,,,-,

$US833,855.- .-

$US537,327.-

$U8941,700.-'

$US451,loo.-

$U8329.692,76

' i '

,:'/t':;"::.".>".. d ;. __ . _ _ - ,".'

4~. Due to scarcity of goods .a~·,Mdoi8·,AbaM,J.~hl\s been BeA's practice to purchase its

i")J!:::' "':;,j':i'--'_;-;_;;:~':;'n~,,, ^{_. .} ".'.... - { ; " '':>'! .., .:

requirements in bulk from abroell. This, bul~'purcb!lseprogramme will cover-Qoe'only 1~82

::",n'};/:,·:-J~-;·..-rif'-":""'J ' .- ' - '[~ -~"/.- . . . • . ,. _ _

requirements but also a portion of 1933. ~~i, fo~"tbis reason that ECArequested,1Il\Ire funds for 1982 and the Iludget Division approl(~,reallocationof'$jjsBo~oOO"fl!oma983^to 1982. ECA has received the revised allotment tn this effect in A\i'gust'198tl theti" ,"

resources available will be adequate for 1982.

600 FUlUllTURE AND EQUIPMENT 1980-1981 Final Expenditure 30 June 1980 EXpenditure 1962-1983 Appropriation January 1982 Allotment June 19~2 Expenditure

$USl50.69C.;" ^T

$US 99.971.... ',","

$USl77 .200.-

$US

84;400.-

$U893.3l6.33

43. ECA purchase programme of furniture and equipment for 1982, which took 'into account available resources for the entire biennium 1982/1983 was slightly higher thari'al10tment of $U884.000. EtA has looked into va"f'ious sources of funding to supplementt'h~^regular

,1,;

..

^, ,-budget;^{' . ."'},l;lvt,^'.' h4s ,not been very successful and have therefore found it necessary to^{" ,.}

" negotiate f~r a transfer of $US25.000 from the .1983 allocation to be utilized in 1982.

The availability of these resources wi1! help ECA fulfil its purchase programme and be

r:,r,!

, able tn live within the available resources.

• 16 -

B. Proposals arising out of decisions of Policy-ma~ingOrgans

c>r~"t ^{i.i.' :}

FINANCING ON ESl'ABLISUEDBASIS,OF MULTINATIOll~' PROGRAlll1E

ANn

OPERATIONAL CENTRES' OF EGA 44. At its'Thirty-SiXthSession, the

17 December 1981 on the Multinational

,"

Geners1 Assembly adopted, resolution Programming and Operational Centres

36/178'of

(MUL'POC;')', ^1.,

.'.

of the Economic Commission for Africa by which the General Ass,~bly i~vited the Secretary-General; in consultation with the Administrator ..of the United Nations

. : . . . . .' , ' " " " ' , ~,: , . ' I

Development Programme (UNDP) and the Executive Secretary of EeA to submit to the Economic and Social'Council, at its second regular session of 1982. a report on the financing of the

imLPoC'~

ort an established basis. The

Secr~tarY'Genera1'

did present

. , ! . '1" . .;

the report to Thirty-Seventh Session of the Economic and Social Council in July 1982.

which,fq;r: ·ea,syreference, is attached to llhis Bubmission The Secretary-General'S report

. , . ,-~: " ':--r : " 1 . ' " " . •

ltO\!ght .fpr...the prov:l.~:l.on of $US2,005,OOO to coverreqtiirements of.;1:3 I1rofessional and 6

locAA~level, p~$ts~nd

^other

~bjects

of expenditure such

as

travel, :01DI1\unic.atiOn and

."'" r:" - .

supplieS" ~be details of ,Which is prOVided below, • Object of Expenditure

Established posts Temporary Assistance Common Staff Costs

Travel of Staff to Meetings Other Official Travel of Staff Communications

Miscellaneous Services

Supplies and materials .Furniture and Equipment

TOTAL

In US. d.ollars•.

·1.0$1,200 179,70(1 2]8,700 . 80,200 '126,700 73,000 62.000 93,000 . 70,500 2,005,000

". . .

.,. ^~,..

D~l P-5 P-4 P-3 Local Level . "'Total

Lusaka 1 1 1 1 2 "'6

.", 'I '.

1

i

3

Gisenyi . ^{.:.,' l :.} 1 (.,

Niamey 1 1 1 1 2 6

..

;

i·"/j'4

Yaounde 1 1 1 1

TOTAL 4 2 4 3 6 19

- 17 -

45. As the· Econoinic ,and, Soeid'Gouncil has recommended to the Th;l.rty-SevimthSess'ion· of', the General Assemhly to examine the proposals of the 3e~.e~dLy-Generalconcerning'the

financial reauirements of $US2,005,OOO, with a view to arriving at a decision on the_': ;~"'lr-""I' ·!-'.,.i:·~U'"';,, .:![g ::";-'-:'_:;;:.:~,. - ,.-: ,.: . , , ' ';::',:-, . , ' - fr. I .

funding ofthel1ULPOCso;{ 'an established basis , ECA would be"grateful if 'this matter is presented to the General Assembly accordin~ly.

TRANSPORT AND CmllIDNICATION DECADE IN AFRICA

46. At the Thirty-Seventh Session of the Economic and Social Council, the Secretary General presented a report (A/37/296) of 30th June 1982 reviewing action taken on the holding of the Consultative Meetin~s pursuant to'the Gen~'ralAsseinbiy'tesoltil:ton

36/177

and major developments that have taken' place in the implementati~of the Ttansport and Communication Decade.·. In response to this report, the Economic and Social Council

having taken into account the General Assembly resolutlon"32/l60 of 19 December 1977, proclaiming the Transport and Communications Decade in Africa during the year 1978-1988, recommended that t~e General Assembly at its Thirty-Seventh Session: should provide the Economic Commissi'il1t for Africa >lith financial and other resources..t/il ...e·nable, it to hold the Fifth Consultative Technical Heetinll scheduled for 198'3, t'o ''Comp'letethe preparation of the plan

oJ:.llc~'i~d'ifor

the second phase of the decade and to f'ulfiCefficiently its role as the lead ~genCY'for the implementation of the Decade.

47. ECA First,,~erf0I1!\llnce_{. .' . . • . . '. ,} Report.. .J.J.9.S}-1983), therefo,reF'i'quests for 1=he following,_{. , ' , ' . . ' . _.'l . ' • •} financial reSources in implementation of the above recommendations:

f,' ,r :,-;,

a) FiftllC':m$~ltativeMeeting General Temporary Assistance

, • I '

Co;{sultant~' i~ciuding'travel"

s~ppi:~~etitki-'y

Staff':"

Trav~i

^to

~eivic~me;;tings

Travel on mission' Communica:tion

Supplies ~nd~terials Hiscella~eous

.,

GMND TOTAL

" ! ;

"" .

..•.,.

In US dollars 5,000 22,800 52,000 25,000 3,000 4,500 , 4,000 . 7,000

$tJs

123,:JOO

.

,

<,I

: r

- 13 -

Detailed breakdown is provided at Annex II of the Secretary-General Report A/37/296 of 30th June 1982 attached for more infomation.

b) Prepar'ation'of the Second Phase Progranune of the Tran~poit'a;"d C~mmunication^Decade (i) Fiscal Year 1982 requirements:

Consultants including travel Travel of staff

TOTAL' ^'i'"

..;

In US dollars 105,900

hijoo-:"

127,:100.'

. ; Miscellaneous· Service (freig,ht f9r documents)

Fur~tureandEquipment

. (1.i) Fiscal Year 1983 requir~ents:

'Supplementary Staff , Consultants'"

. Travel of, Staff to Missions 'External Printing

'. <CllGlI1ltlrrications ^:.~."

-.":" --.

TOTAL' .

" I .

~".' )-' .

.C." . . .

120.2M; . 224,040 ..,

39,710 . i'15:,Ooo '11,000 14,000 30,000 514,000

' f ' .

;! :

48. ECA recomme~ds ^that h~ese resources should be sought f~oin'the Getteral Ai;,sembly.

Cable CCY 150-9 of 2 September 1982 from OFS agreed to the above ."" ,

PARTICULAR PROBLEMS FACING ZAIRE WITH REGARD TO TRANSPORT, TRANSIT ANDACCESS0TO"

FOREIGN llARKETS

-; i-,,!l . ,', 'llr,'.

49. The Thirty-Seventh Sess.ion of the Economic and Social Council. ~eferring to. the

. :.;"'. :.11< J i .

General Assembly resolution 32/160 of 19 December 1977 proclaiming the, period 1978-1988,

~'•• : <. •J' .' - ": ':;, - ,

the Transport and Communications Decade for Africa, and recalling General Assembly

resolutions, 34/193 of 19 December 1979 35/59 of 5 December

i~80 and'36/~~9

of 16 Decemher 1981 on particular problems facin~ Zaire with regard to transport, transit and. access to foreien markets, and taking into account the report of the Executive Secretary of the Economic Commission for Africa on problems facing Zaire with regard to transport~tr~nsit

and access to foreign marl;<ets, the Session made the following requests:

a) that the Secretary-General, within existing financial resources, provides to th2 Economic Commission for Africa the resources required to organize a round-table technical consultative meeting with donor countries and accelerate the

implementation of the relevant resolutions of the Council and the General AssemJly;

"'---_.

^__._---~-

- 19 -

b) . The'Execilti\'e Secretary oft,he _Ei:.o~omic COrnl1\i....ion for Africa to submit a report on particular problems .f",cdng Zai,re ,,,ith. regard to transport; ,transit and access to foreign markets to the Council at its second regular session of 1983.

50. The Budp.et of the ri!csources·which the Council requested to be provided by the Secretary-General to implement: the above recommendations 1s 8S follows!.

Supplementary Staff

(Interpreters and Translation in the meeting and document preparatibri and Typist)

Consultant

Travel on mission Communications tliscellaneous

(a1r freight for docu~ent fu;<1'ser<,;i(ci.M-' TOTAL

14,500

,,! , ,: I~;

28,500

I"~ 15,000

2,000 5,000

'i'T

$US65,000

.~(

51. 'ECA proposes that: the above requirements pe,met from its ~avings of 1982 under Secdol'l '13. '

L; ,

EUROl'.EAFIl.ICAijpERliANEN.T LINK THROUGH THE STRAIT OF GIBRALTOR

52. The EcOnomic and Social Council; ThirtY~Se.YlIntl1,$es8im,recalling General Assembly resolution 32/160 of 19th December 1977 and convine.ed of the importance of' the

permanent link through the Strait 'of Gibraltor in political, cultural,

economic:~rid

social relations between African and Europe reques~ed:

1. The Executive Secretary Commi..sion for Europe:

<'I oq-';,'

of Economic Commission for Africa and the Economic

" ;

(a)

. (b)

',Ij- , , " ^>i ' . ,

To. prl'pare a synthests and an' ev;'luat:1"n of' the "'-vartoui{ sfuc!'f'Eis,md"repQrts

'<::<..: ," ':. '':';'~ 'T:'~' '-I""''''''':_.~, " _: _",;" . .'

.,cu.t;r~'lny available throughout the world regarding 'such a link, pa·rt,ic'ulatly

.' , '. ",,' " -", f',~,_;^':i. '-.' '-, -: ~" _,', .'-: ,,"- :' ." .^{i -, _ , • _ L}

'/ltUl!~~s on the propo ..ed link through the Strait of Gibraitdt';'

To identify, on that, ' " ,

h~SiS, ~h~ pr~~1~~'i;;i~ted

' .

to ensuring "a'

^pemanerit

link ):>et~..en the European t;oad network and that'

of

'the' region of "the ' Ec.onom1c Commission for Africa with a view to subm:t'ti::i.ng proposal's 'and recommenQations to the rep,ional commission.. and Governments concerned for possible further action. and to report to the Economic and Soc1al'C6uncil at its second regular session of 1983.

- 2D -

2. , R~quested the Secretary-General, within existing resources, to support the

". - I':: .. ," " - , , : '.._;- .,,,1. '.", , " _,' '.

Economic Commission for Africa and the Etonomic Commissllon for Europe in the

, , ^'

most

ap"ropria~e ma~~er

in the implemehtation o'f thiS tasl<."

53. Th~ following r~sources ar~ required to ~nabl~ the implementation.of the above

recomm~ndation:

t "'::'l;L;~ ~'j:l (,':~

Supplementary Staff Consultants

Communication External Printing Miscellaneous

TOTAL

..~'",

InUS',dollars ,114;000,

76,000 2,000

":r

l5',OPO 3,000 110,000

II. TRANSUATIONAL CORPORATIONS - SECTION,~? ,_,,^'

54. The expenditure incurred in 1980-1981 for this programme was $US411,834.28 and appropriations provided for 1982-1983 were $US509,300. As of 30 June 1980

, ''-'.''':'' , _ 1 . '. ,,' '_ _.

the expenditure incurred was $US85, 724. 90

to

be"compared with $USlOl,669.45 spent at the end of June 1982. The expenditure of $USlOl,669.45 represent$ 20% of appropriation 1982-1983.

. _~. '.1.:.•", -..

55. ,Although ,no E!l!penditure has been incurreaunder object'code040for consultancy

. ~"."! ',- ,,'r.i , ,

as per Aqnex l:V attached;'it'~h~ufd!i5~\:;ot~d:that;bY the end of this year the likely

. "-{:- ,j . ,- . . - , " ',:> _ c '

savin~ would haye been utilized as the recruitment of'the consultants is now in,~ts

final stage:

Therefo~e,

the' overall expbl.cH.ture of the 'consultancy vote will be in"

line w:!.th the a11otme!1t for 1982'by the end of the year. '"

56. Unfortunately, this programme was not provided with resources .for secretarial_.

- . ' - . :.."~ ... ,.

support; a1tb'ough·on,il,d"hoc basis authority was givell; to incur expenditure of

·'$I1S20,,122.51";,:l!i 1980-1981 biennium ,for secretarial

.

^{. ' ,} s~rvices.It

.

will be

appreicated that the resources provided _f~r this programme of 3 'Professional staff and a team of co"sultants required ~ervices of secretarial support to carry out

'.

their work. It is therefore ,in ~Vis.spirit that ECA proPoses an amount of $US30,OOO under General Temporary Assistance to be provided to

co~er'the

services of two

·secretaries. This issue was, raised in our letter BUG/SEC09/285 of 18 August 1982 to OFS where it was proposed that, requirements for these posts be funded effective 1982 by redeploym~nt from savings made from estsblished posts.

- 21 -

III. REGULAR PROGnNIHE'OF TECIilIICAL C6-0PIlP~\TION ^SECTION 24

57. $USl, 915,497. 76 was incurred during the biennium 1980-1981 to be compared ·with:."·' the appropriations of $US2,754,800 voted for 1982-1983. The expenditure incurred by the end of June 1982'was $US497,591.04 "hich represented 18% Of .the

appropriations for 1982-1983. At Annex V the details of this expenditure is indicated.,!-"he qv:erall'low,level of expenditure indicated ^was' attributable to the fact that: the meeting on shipping and ports ·which,costed. $US199·,500·took plaCE"

in the second half of the year 1982.

58. It will be further noted that the expenditure of $US421,962.48 for established f comparatively . ' '

posts appears to be ata higher level than the allotment of $US797,900 for 1982.

This anormally was due' to appropriations' being lower than expenditures, an issue

e~'pl~inedat

^paragraph'

7; .. ' '"

59. There has been a problem of shortage of travel funds to enable

Regio~~i'AdVi~~rs

to carry out their work efficiently especiaLl.y as most of their work is in the field. Their travel funds have been reduced in the biennium 1982-1933 despite the high increase in airfares explained in this report. T~erefore, an additional

,-,",,'

amo~nt of $US36,OOO would be required to cover 1982-1983 for their travel requirements.

IV TRANSLATORS AND LANGUAGE THAINING PROGRAMME - SECTION:28 60. There are two training programmes under this Section and their expenditures.

have been recorded separately under the following codes:

(a) .853 S1;aff!~nuage Training

(b) 855 Translators Training Programme

..

61 A'summsry of the expenditure of these programmes is indicated in the table below: ' .

TABLE V DBJ

CODE OBJECT OF EXPENDITURE

1980~lq81 E~.

_{.. AS OF 30}

,.EXP. JmlE 1980

C 1982-1983

APPROP.

D

1982 ALLOT.

Elp~

AS OF 3D JUNE 1982

% %

BfA EIC 853

855

Staff Language Training 86,284.07 33,049.51 95,700 Translators Training

Programme 247,246.30 73,035.70 461,300

45,800 17,817.42 38% l~%

220,500 80,845.26 30% 17.5%

62. The low percentage of expendit~re is attrib~tableto the fact that the Translator' Training will begin in the later part of the year 1982 - details of expendit~reare

fo~nd at Annex VI.

,V. l!AJOR NAINTENANCE, ALTERAT,IONAND IMPROVEMENT, - ,SECTION 32

., i'

63. There !ire two prop,ramme, of activitiasffnanced by this Section in 1982-1983 beinnium. The details of these prbgra~esare ind1cated

in

the table below:

TABLE VI

a) b)

OBJECT OF EXPENIlITiJRE 920 Major Maintenance

930_{, .} Alteration and Improvement_{" , - - " ' . r}

TOTAL

.-'-j

·APPROP.

1982/1983 39,000 Z18.700 257.700

IN US DOLLARS ALLOTMENT,

1982

21,000 100,100 121,100

,JUNE, .1982:' EXPENDITURI,

6,337.12

6,337.12"

64. Annex'VlIiriditates'that only 2% of the'

~ppropriati6ns

have been spent. However action has been initiated to commence work on all the projects. A progress report (prepared end of August 1982) which generally indicates preliminary work that has been carried out so that tenders co~ld he invited in September this year for all projects financed' in: 1982 is provided below for information., ","

PROJECT

a) Renovation of external facing of the conference b~ilding

b) Renovation of the internal of the conference _~ilding

AMOUNT

$US 30,000

118,000

PROGRESS REPORT The preparation of drawings

specifications, bill of quantities as .,ell as tender documents ,:I,s, completed.

Preparation of specifications"

bill of quantities as well as tender documents have been completed.

,-' - ; ,