First performance report 1980-1981: programme budget

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UNITED NATIONS

ECONOMIC COMMISSION FOR AFRICA

SECRETARIAT

FIRST PERFORMANCE REPORT

1980 - 1981

BUDGET

V.'-s-'

ECONOMIC OMISSION FOR AFRICA

UNITED NATIONS

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Section 13 Economic Commision for Africa

Section 9 Transnational Corporations Section 24 Regular Budget of Co-operation

Section 28 Staff Language and Translators Training Programme

Section 32 Major Maintenance

Alterations and Improvement

Revenue from Fent and Expenditure Analysis

PAGES 1-15

16 16 - 17

17 - 18

18 - 19

20

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LIST OF TABLES

PAGES

TABLE I Summary of the Special Programmes of

Regular Budpet

TABLE II Analysis of the problem Areas -

General Temporary Assistance - Code 030

TABLE III Progress Report Survey of Maintenance

- Section 32

1

6

19

LIST OF ANNEXES

ANNEX I

ANNEX II

ANNEX III

ANNEX IV

ANNEX V ANNEX VI ANNEX VI ANNEX VI

ANNEX VI

ANNEX VII

Financial analysis by Programme 1978/1979 - 1980/1981

Financial Analysis by object of expenditure

1978/1979 - 1980/19R1

Summary of the Proposed Financial Structure 1980-1981 by programme

Summary of the Proposed Financial Structure 1980-1981 by objects of expenditure

Allotment position of ECA Proposals (A)

m

(G)

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Transnational Corporations

Repular Programme of Technical Co-operation Staff Language Training and Translators

Training Propramme

Major Maintenance Alterations and

Improvement

Proposed Implementation of the Reclassification Exercise in 1981

21

22

23

24 25 - 43

44 45

46

47 - 48

49 - 51

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AS OF 30TH JUNE

INTRODUCTION

A regular budpet amounting to STJS27,120,300 was voted by the General Assembly to meet the main reouirements of the Economic Commission for Africa for the biennium 1980/1981 under Section 13 and this compares with the final expenditures incurred in 1978/1970 of SUS24.918.791. As of 3^th June 1978 $US6,379,329 had been spent.

This represented 25% of the total expenditures for 1978/1979. But at the end of June 1980, $US7,390,156 had been incurred which represented 27% on the total

appropriations for 1^0/1981 *ud?et. A detailed breakdown of this financial position is orovided in the attached Annexes I and II by Programme and objects of expenditure.

In addition to these resources, the General Assembly voted funds for a few special programmes which are outlined in Table I below;

TABLE I.

Sec tion

OF THE SPECIAL r -""REGULAR BUDGET

In US dollars

Programme

Expenditure Expenditure

Expenditure as of Appro- as of

J.Q7H - 1«79 30th June priations June 1980

1978 1980-1981

09 Transnational Corporations ' 294,858.06 36,486.67 394,700 85,724.90

24 Regular Programme of Technical Co-operation 28 Training Programme 32 Major Maintenance and

Alterations

TOTAL

1,309,033.79 306,886.13 2,227,400 475,023.72 186,446.10 40,889.89 438,900 106,085.20

248,B02.25 168,152.55 ^472,200 ^9,512,00

2 H39.140.20 552,415.24 3,533.200 676,345.82

The details of expenditure of this Table have been provided at Annex VI

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In preparing the First Budget Performance Report, an indepth analysis of the actual expenditures which have been incurred for the first six months of 1980-apainst the appropriations under the program-Ties indicated ahove has been made. And efforts v±re carried out to compare the analysis of the level of the expenditures of six months with the trenls of expenditures incurred over the past 30 months. On the basis of this information, we were able to interprete and identify the areas where savings or deficits ware likely to occur and have accordingly made suRpestions on how best the financial management of this

organization can be carried out for the balance of the biennium.

The Report as presented below is by objects of expenditure and our proposals on the revised ECA financial structure for the biennium of 1980/1981 is provided

at Annexes III, IV and V.

1" Regular Budpet - Section 13

010 ESTABLISHED POSTS :

1970-1979 Final Expenditure $U£12,93O,700

30 June 1978 Expenditure $TTS2,775,462

19SO-1981 Appropriation $US1,.,335,500

January 1980 allotment $US7,772,200

June 1980 expenditure $US39634,793-51

The allotment of $US7-772,200 tor 1930 indicated above anticipated a turnover rate of the Professional posts of P per cent. But, as of the end of June 1980, the rate of turnover on the Professional posts was I'cZ,. This was mainly as a result

of transfers and resignations which have been at increasing rate over the past

few months. Efforts are however beinp made to reduce the existing vacancy

situation mainly through the strengthening of manpower of the Personnel Section.

Nevertheless, in light of the past experience, a higher number of vacancies than budpeted is likely to continue till the end of the year.

T-Te therefore anticipate a savinp of $US'/TO,'JC"< during the year 1080.

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The Secretary General presented the results of the classification of posts to

the General"Assembly under document A/C.5/S4/37.' The document which has been noted by General Assembly, basically suggested that these two steps be taken in the

implementation of the classification exercise:

(a) that the Secretary General would adjust the staffing tables within each budget section, provided that the number of posts upgraded to each grade level is offset by an equivalent number of downgrading^ from that grade

level to lower grades, thereby leaving the authorized number of posts at each level concerned unchanged;

(b) that the upgrading that would result in a net increase of posts at the higher level in a budret section will be included in the regular or the revised budget submission to the General Assembly.

In view of the fact that the ECA number of posts upgraded was much higher than those downgraded, it has not been possible to implement the proposal (a). ECA can only implement this exercise by causing a net increase of posts at the higher level

which necessitates clearance with the General Assembly.

The classification of posts matter has, ever since the beginning of this year, been an issue of considerable discussions between ECA Administration and the ECA Staff Council. The Staff Council maintains that at least half of the posts be reclassified during this bienniu* and that a tentative timetable be set for those ^classifications the implementation of which will not be approved at the forthcoming General Assembly so that the staff members concerned are reassured about this move and not to be left

in the dark. . . . y

"" It is therefore ECA's view that measures should be taken to deal with this issue in effort of meeting the hopes of the staff members: and that the implementation of this exercise should be a progressive one carried out with effect from 1981. The requirements for 1981 can be financed by part of the savings which have accrued under this obiect code. The expenditure involved would be about $US9n,000 and the posts.which have been proposed for upgrading would be four P.5s five P.4s and Seven P.3s. These changes are reflected in the revised staff listing at Annex VIL

On our part, steps are to be taken to implement the recommendations on the

downpradings whenever an occasion arises.

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- A -

Post Adjustment '

The Budget appropriation for 1980/1901 provided for a post adjustment

of Class 7 for Addis Ababa. This class was operational till end of May,1980.

Starting from 1 June 19S0 the post adjustment was increased to Class 8, therefore, there will be an additional requirement in 1980 amounting to $115171,080

because of this change in post adjustment from Class 7 to 8.

Furthermore, a cost of living survey is beinj* conducted at Addis Ababa.

This survey will take into account the decision of the Ethiopian Government that increased rent of staff. In a pood number of cases the rent cost went up

by over 200%. It is therefore likely that the post adjustment is poinp to be

substantially raised apain. This increase should in addition be borne in mind.

020 SUPPLEMENTARY STAFF

197H-1979 Final Expenditure $US345,300

30 June 1978 Expenditure $US51,662

1930-1931 Appropriation . $US334,:5O0

January 1980 allotment . - $US2OS,6OO

June 1980 expenditure r $I!S,192,,635

\ .The nana^epent of the supplementary staff resources has been one of the major

problems to F.CA for some years. ECA has not been able to attract Translators

to fill ,up its staff requirements and work has accumulated. The existing staff cannot cope with the workload. It has therefore been necessary to supplement this staffing by contracting some work to external Translators. For example, despite the low level of the remaining resources, we are faced with a situation of

financing the translation of an eight hundred paf>es document of Survey of Economic

and Social conditions in Africa for 1979/l^Q which will cost about $US12,000.

This document is issued annually to member States.

.ECA therefore proposes that part of the resources which have been saved on established posts for Translators be made available to strenpthen this object code whilst efforts continue to be made for recruitment of the Translators to fill the vacant oosts. The resources required are $US52,0OO based on the level of expenditures incurred in the past.

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30 June 1978 Expenditure $TJS103,626

1980-1981 Anpropri&tion $US363,20O

January. .19HO allotment . .: $US173,rK>0

June 19SO expenditure - $US139-,686

$US347,800 had been appropriated by the General Assembly to meet EGA requirements in 1978/1979. These resources were later in the performance report of 1978

increased by $US77,OO0. Therefore,ECA received total allotments amounting to

$HS424,300 of which-$XTS353,800 had been spent by the end of the bierinium due to delayed recruitment. Unfortunately, in 1980, only $TTS173,OOO have been allocated.

This amount of money cannot be sufficient and already an expenditure of $US139,686

has been incurred since the staff had been recruited.

It should in any case, be noted that the reasons which necessitated raising the resources-EGA from $UP3'«7,8OQ to $US424,8OO during 1978/1979 still holds valid as

outlined below:

Firstly, there are many posts being financed by the General Temporary

Assistance ever since 1975 but which should have been converted to established

posts as the type of work beine done is of a continuing nature.

Secondly, racre cleaners have had to he employed because of the increased area.

As a result of building the new Secretariat establishment, the floor area

? 2 2

increaed from 8,3^0 m to 35,300 m and the elass area increased from 2,500 m to

11,600-pi". Also the Security Services were expanded due to increase of the area and the number of people at. these offices.

Thirdly, over the past 5 years, the Reproduction Unit has had to do most of the work internally due to the deteriorated work standards and unrealiability of local printers. Equipment was obtained to strengthen EGA facilities and more staffing was required to do the work. This staff is being employed under this :

object.of ey^endituie to supplement the ruanpower requirements.

Fourthly, the work of the Electronic Data Processing Centre, as evidenced by the statistical data provided in 1978 performance report, has greatly expanded.

343 man-months are annually required to efficiently deliver the workload of the

Centre but only 153 man-mcnths are available, hence the need for supplementing the

existing manpower of the centre through the temporary assistance.

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At Table II below is an analysis of these posts in an attempt to clarify the situation:

TABLE II.

Analysis of the problem Areas - Code 030

RESPONSIBLE SECTION: . NO. OF

OR UNIT AND FUNCTIONAL TITLE POSTS ^GRADE ^REMARKS

Library Services

Senior English Typist

English Stenographer English Typists ,..

Library;Clerk . . .- Library Clerks

building Management

1 1 3 1 2

GS.7 i

GS.6 j

OS,5 j

gs.a ;

GS.3 I

Lift Technician

Artiean Cleaners

Security Unit . Security (Guards

Conference Services

Collator/Machine Operator

EPP

Computer Operator

1 10

GS.7

GS.3 GS.2

GS.3

GS.2

GS.7

(a) Raised in ths First Performance 1973/79 and Budget 1980/81 no

specific approval given.

(b) Some of this staff have been on

board for more than 5 years

(a) Raised in First Performance

1978/79, .

(b) Income is raised from rent to

cover this cost

(c) Provided for by reallocation

under G.T.A. in 1978/1979 but

now resources cleaners

TOTAL NO. OF POSTS

(A) ACABO Report 1978/79 apprpved

under general temporary

assistance. Requested for cctaMiebid posts in 1980/81 I-jul^et: estimated but not approved

(b) Income ic raised from rent which

"-- l73 uc^d for this purpose ■

(a) Raised in the First Performance 197S/79 and Budget 1980/1981.

(b) Provided for by rcallocation

under G.T.A. but now resources withdrawn.

(a) Raised in the First Performance 1978/79 and Budget 1980/1981 (b) Provided for by reallocation

under G.T.A. but now resources withdrawn.

26

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Uith regard to the funding of the cleaners and security guards, it is our view that this is mainly a financial naaafcCfflaat issue. The increase in resources

is necessary because of expanded ECA Feadquarters' building. These buildings are being, rented by ECA to UN Agencies. The income being received is surrendered to Headquarters' under Section 2. Part of these financial resources should be released for employment of the necessary staff to maintain or look after

the buildings.

T;Je therefore make the following suggestions:

(a) $US151,2QO be provided to cover the cost of the 12 staff members under Building Management Unit as a-charge against income from

rent: ■'■"'■

(fe) $UP25,2OO be provided to meet the expenditure for 2 staff members under Conference Services as a realiocation against External

Printers savings.

(c) $US25,200 be provided to cover the cost for 2 staff members employed by EDP to be charged apainst resources redeployed from the savings

of established posts.

040 CONSULTANCY

1978-1979 Final Expenditure $US335S100

30 June 1978 Expenditure $US144,399

1980-1981 Appxoprd-ations $US198,100

January 1^80 allotment $XTS94,AO0 . ...

June 1980 expenditure $US36,624 . .

""" In view of the fact that it takes some time to recruit the consultants, the expenditure indicated above at the end of June 1980 appears to be at a lov;er side, However, by the end of the biennium the likely saving would have been utilized.

We therefore expect to leave within the allocation.

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- R

050 OVERTIME AND NIHET DIFFEPENTIAL

197fl-l°7P Final Expenditure ■ SUS1S3,5CG

30 June 1978 Expenditure $US24,970

1980-1981 Apr>rop::lac±^,L $11561,200

January 1980 allotment $US29,200

June 1980 expenditure $US21,5?4

The original appropriations for overtime and night differential in 1978/1979 were $UP42,2^0. Through reallocation it was possible to raise an additional amount of $US35,O00 so that we could meet the over expenditure incurred at that time but this amount of money was still not enough. Total expenditure incurred cane to $US163,500 for 1978/1979 biennium.

In 1980 we have been most unfortunately allocated $US2C»,200. The expenditure incurred by end of June 1980 was $21,524; and this clearly sho\,s that this object code V7ill be over spent. ECA has been undoubtedly concerned about the trends of expenditure of this object code and early this year a Committee was appointed to look into the natter. Among the recommendations made, aimed at minimizing overtime expenditure, and improved administration of these resources, were the following:

(a) that no overtime during any one month should be naid beyond 40 hours

unless the situation was completely unforeseen*

(b) that short-time contracts be granted for the big meeting to avoid

the high cost of overtime.*

(c) ttiafc more siu-ii-f r>e unloved under relevant overheads to match the

increased e;;trabudgetary workload in Finance, Conference Services and Personnel Sections with manpower requirements;

(d) that in consideration of the high mandatory payments for Security guards,

the number of meetings held in a year etc.; a realistic provision for overtime was necessary„

These recommendations are being implemented and there is every liklihood that the exnenditure will be reduced during the later period of the biennium.

Therefore, whilst ufforts are being made to reduce the costs of overtime as indicated above, it is necessary that a more realistic budget provision based on past experience is provider!. T^e therefore propose an increase in the resources through reallocation, by $50,000 to cover the biennium 1980/1981.

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100 COTTON STAFF COSTS

197R-1979 Final Expenditure $US7,O77,2QO

30 June i978 Expenditure $US1,54O,671

19R0-1981 Appropriation $US6,524,300

January 1980 ■allotment $US3,i09,900

June 1930 expenditure $US1,831,139

ECA budget proposals for the biennium 19SO/1981 indicated that the standard cost for Common Staff Costs of 40% on established posts was no longer applicable to this duty station. Over the years this has been about 50% and there is no liklibood that this trend of expenditure will reverse. In 197R/1979, $US7,077,200 were spent but only appropriations of $US6,524,3OO have been provided for

1980/1981. As of end of June 1980 an expenditure of $1,831,139 had been incurred.

This is even much higher than $US1,540,671 spent at the end of June 1978.

The trend of expenditure on Common Staff Costs during a period of 4 years

has been as fallows:

19B0 up to June 50%'

1979 up to 31st December 49%

1978 up to 31st December 497 1977 up to 31st December 45%

To make the situation worse, a great number of staff proceed on leave and rest and recuperation during the second half of year. The reimbursement for school fees mostly takes place after the month of June. Due to the high rate of turnover of

staff now at the level of 16%, it is anticipated that high expenditure is to be incurred on recruitment of staff or separation of staff from employment. This high percentage of common staff of 50% is therefore likely to continue for the

rest of the biennium.

In the circumstances, it is therefore estimated that $1157,954,800 will be

reouired by the end of the fciennium. As this cost cannot be met from ECA

savings; the resources required should be sought from the General Assembly.

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- 10—

Furthermore, ECA is paying rent subsidy to the staff members and this Was

effective fror. Kay 1979. Whilst the rent costs for 1979 have been settled, the payments for this vear have not been net. Moreover, this object code did not provide for this expenditure. The cost for 1930 is estimated at $US861,000

and additional funds are required for this purpose, which has been reflected separately under "code 191" for clarity ourposes.

TRAVEL FUNDS

(a) 220 Travel of' staff to attend meetings

1978-1979 Final Expenditure $US3O0,50O

30 June 1978 Expenditure $US186,678

1980-1981 Appropriation *US298,500 January 1980 allotment " $US142,400

y'''"■' June 1980 expenditure ' ' - $UR94,516

A total of $US32O,7OO was allocated for travel of staff to attend meetings for the biennium 1978/1079 to be compared with appropriations

for 19£0/1981 which were $298,500. This left a shortfall for $US60,850.

(b) With repard to object code 24^ re^ardinp travel of staff on missions,

the followinp were the allotments;

1978-1979 Final Expenditure $US466,200 : 30 June 1978 Expenditure $US164,422 198^-19^1 Appropriations : . $UP445,700

. - ■■ January 1980 allotment . ftUS212,300

■.,.-■ r. June 19R0 expenditure ., . $US169,968

A total of $US463S3OO was allocated, to ECA for the biennium

1978/1979 and appropriations for 1980/1981 were $445,700 which left a

-,: shortfall for $US75,390. . ,

This travel.issue was most exhaustively explained in a letter dated 13th May

198A by the Executive Secretary, to Vr, Ruedas, Office of Financial Services, The

letter outlined the reasons which caused the high cost of travel as follows:

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itatly. the arbitrary reduction in the travel requests for the ECA budgets;

Secondly, the membership of the Commission continuing to grow and over.the

recent years it has risen to 50.

Thirdly, travel rates bv air are higher in Africa than other parts of the world

i.e. Europe*

Fourthly, few countries have the facilities of bi-directional connexion on

a dally basis which increases our expenditure.

Therefore; ECA suggests that through ^allocation of savings, funds be provided to this vote to ensure that the workload which had been delivered for the past 5 years is maintained at the safe' level whilst arrangements are being made to progressively build the shortfall within the regular budget. Already efforts have been initiated

in this direction, and a shortfall of $US25O,OOO which existed in 1978/1979 was reduced to ?US136,240. SUS113.760 were built in the resource growth for 1980/1981 budget. ECA intends building the balance of $US136,240 in the resource growth of its budget for 1982/1983: and thus bring to an end the recurrency of this practice.

340 EXTEBHAL PRINTING AND BINDING

1978-1979 Final Expenditure $US24,900

30 June 1978 Expenditure $US59,783

1980-1981 Appropriation $US96,600

January 1980 allotment $ SUS46.0OO

June 1981 expenditure ' $US297

Although the expenditure is solos, w estimate a saving of only $US35,000 in 1980 as efforts are belli* "fed* to contact part of, the printing work to printers in Nairobi. The scarcity ofexternal printers, capable to do efficient printing work,

ib Addis Ababa, had been responsible for this saving. This, as already stated, necessitated intensification of internal printing work and strengthening the ECA printing unit. Hence the suggestion that this saving of $US35,000 be reallocated to General Temporary Assistance and supplies and materials: the object codes which

bear the burden of the work.

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41n RENTAL',™ MAINTENANCE 0^ THEMIPES •■ • ..

197P-1979 Final Expenditure .$US267,100

30 June 1*78 Expenditure $US14O,1O2

198f1-19P-l Appropriation $US278,40O

January 1980 allotment $TJS132,500

June i^Pn expenditure $US105,859

Pue to expanded facilities at the Africa Hall, expenditure for maintenance for tbis vote increased. ! ECA is rentih? accommodation to other TIN Agencies and this increased our maintenance costs-, and as already stated part of these costs should be met firoiP the rent revenue. Therefore, basins ourselves on the passed experience, we surest an increase in these resources by $50,000 to be financed from the

rental income.

420 UTILITIES

197R-1979 Expenditure $US195,900

3^ June 197ft Expenditure $TTS111,364

19^0-19^1 Appropriation SUS207,30n

January 1950 allotment $US99,000

June 1980 expenditure $US56,844

Tt is likely that this obiect code will be over spent. As indicated above, this hiph cost is due to the fact that expenditure increased due to the new tenants who are renting ECA premises. It is^ therefore necessary that the resources being paid for rent by released to cover the increased expenditure. Ve need $US40,000

to cover the biennium 19S0/19A1 on the, basis of past trends of expenditure.

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430 RENTAL AND MAINTENANCE OF 197S-1979 Final Expenditure

30 June 197P Expenditure $(.TS100s456

19RO-19S1 Appropriation $US277,5OO

• January V*30 allotment $US132,20O .-

..,.. June 19?n expenditure $US129,6°1

The expenditure, of $US129,691 as of end of June 1980 includes an obligation of

$ITS42,642.23 charged for the whole year for the cost of maintenance of the computer service, tut still the balance on .the allotment of $US2,500 is too marginal to meet the requirements for the rest of the year. This high cost was raainly due

to hire, of buses for conferences and maintenance of vehicles. Arrangements have now being, made to purchase our own Bus and for replacement of some of the old vehicles. It will however be necessary to strengthen this vote by $US40,000 for

the balance of the biennium. The funding should, be by reallocation. .

440 COMMUNICATIONS

1973-1979 Final Expenditure $US957,9Q0

30 June 1978 Expenditure $US123!l471

1980-1981 Appropriation $US578,'.OO :

January 1980 allotment $US275,5OG

June 1920 Expenditure $US3O3,67*

Jn a letter dated 29th August 1980 addressed to Mr. C. £egin, ECA indicated its concern about the present high cost of communications. Also this matter had been reported in detail in our final performance report of 1978/1979. That report

explained that cables from Addis Ababa to any other point on the UN network are charged at the rate of 3* cents (US) per word and cables relayed from a commercial carrier connecting with 'the UN network are charged an additional 1 cent (US) per

— -.4

word.

Due to the underdevelopment of communication system in Africa, a number of countries or stations can only be contacted through other cities in Europe or New

■-■■-i

York which considerably increases our charges. The Commercial charges via New

York, our main contact, vary from 11.5 cents (US) to 34 cents (US) per word; the

average charge for the African continent therefore being 2? cents (US) per word.

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The total costs would in fact double to &n averse of 5t cents (US) ner word, if the cable is Etatpriority. Cables sent on basis of LTF have at times taken two to three weeks to arrive and another three weeks for a renly.

As a result, in 1978/1*»79 an expenditure of the magnitude of■$US957,900 was

indicated in the final accounts. "e recently noticed that there were other additional charges from the Headquarters amounting to US5fi,000 which were sent to ECA after the accounts for 107K/1979 had been closed. These charges have been charred to the 19P0/19S1. budget which as of end of June 130 shows an expenditure of SIJS3O3S676.

Arising from this alarrainp, situation, a Committee was appointed to look into this matter and make recommendations for improvement.

The Committee has made a number of suppestionsr for improvement and these are now beinp implemented by the ECA Administrative and Budgetary Committee. Also a

copy of these recommendations were sent to the Budget Division for their, views.

In the meantime, it will be necessary to increase the IQflO provision by

US300,000 and 1981 by US200,000 to meet the requirements for the biennium 1980/1981.

450 HOSPITALITY

1973-1979 Final Expenditure $US7,7OO 30 June 1978 Expenditure $US2>219

1980-1981 Appropriation $US7,20O

January 19S0 allotment $US3,4Q0

June 1980 expenditure $US465

Only $465 has been soent but it is expected that this account "ill be fully

utilized by the end of the biennium. ■ ...

490 MISCELLANEOUS

1Q78-1979 ^inal Expenditure $UF206,600 ':

30 June 197P Expenditttre $US63,953

1980-1981 Appropriation $UP192,6OO

January 1980 allotment $US91,800

June 1980 expenditure ■♦■UP'34,636

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It is expected th* this account will be evenly spent by the end of the

bienniun*

500 SUPPLIER ATID MATERIALS

1978-1970 Final Expenditure ' $US778,500

30 June 1978 Expenditure $US443,235

1930-1981 Appropriation ~ "■' ' '' $US774»1OO . . ■

January 1930 allotment ' $US56B,700 ,

June l°fi0 Expenditure $US537,827

The original allotment was $US368,700. This amount of money was recently increased to ?TIR568s700 to make it possible to import in bulk supplies ,to cover l<Wand part of 19*1. Consenuently, in view of the fact that the expenditure incurred by the end of June covers the whole of 1980 and part of 1981, the

expenditure figures for June are comparatively■ hiphV However, we hqper:tp live . ^ within the appropriation for 19RO/19R1, having taken into account the transfer of

f?US9,8OO from External Printinr and Binding.

600 FURNITURE ATTD EOUIPMENT

197R-1979 Final Expenditure . $US272,300 30 June 1978 Expenditure , , : .$US345,856 1980-1981 Apprbpriation . . $US146,400 January 1980 allotment ... $US69,700

June 1980 expenditure .; $US99,971

Pue to scarcity of■poods at Addis Ababa, ECA decided to purchase its reauirenents-in bulk, from abroad and the UN Headquarters apreed to increase its allocation-bv $US30,ooO; but when the accounts for June 1980 were completed the allotment had not yet been received. The allotment has now been received

and the funds have been credited to this accpunt. . _

Therefore despite this obiect code showing a deficit, adjustments have been made and no over expenditure will be incurred by end of the biennium.

Sfl^MAKY -"SECTION 13

At Annexes III and IV art analysis of the proposed Section 13 financial

structure is provided bv programme and^obiects of expenditure and Annex V

reflects allotment position of our proposals.

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2. Transnational Corporations - Section 9

The expenditure incurred in 1978-1979 for this programme was $US294,858 and appropriations which have been nrovided for 1-80-1981 were $US394,700. However, the funds spent by the end of June 1W amounting to $U$?5>725 are much higher than those for the same period in 1978 which amounted to $US3$,487. The reason is because this programme had just been introduced in 1978 and .as most of the staff

had not been recruited the expenditure was on a lower side.

Tfost of the staff members have now been recruited and the overall expenditure which is at 22% seems to be in line with the appropriations.

Unfortunately, this Programme was not provided with resources for furniture and equipment and now there is urpent need for the purchase of a typewriter. It is

therefore proposed to reallocate $US2,5O0 from the savings of established posts for furniture and equipment c6de so that this typewriter is purchased. Also to meet the

cost for rent subsidy $US15,000 will,be needed.

For more details please see Annex III - A. :.,...

3. Regular Programme of Technical Cooperation - Section 24

$US1,3O9,O34 were spent during the biennium 197R/1979. However, in 1980/1981 appropriations amounting to TIS2,227,400 were voted. As of 30th June 1978, the cost incurred was $US3O6,S8 to be compared with the expenditure of $US475,O24 at the end of June 1980. But considerinp these few corrections, the June 1990

level of expenditure compares with 1978?

(a) The figure of $80,077"representing a percentage of 45% of the appropriations for i*S0/10fil is indicated under Natural Resources programme as of end of June. This expenditure includes unliquidated oblipation of ?3P,500(for salaries." Therefore the actual expenditure should be $US41f577 representing a percentape of 24% of the,

appropriations for 1980/1981.

(b) Public Administration and Finance Programme shows an expenditure of the magnitude o* SUS104,l«n at the end of June 1980 - representing 39% of the appropriations for 1930/1981. But this includes unliquidated obligations

for salaries. "The'actual expenditure shpuld be:?tTS67f664 representing

25% of the appropriations for 1980/1981. _,_;

(20)

(c) The Social, Development ^roprsmme shows ?n expenditure of $US61,269

■ as of end of June 1980 estimated at 47% of the appropriations for 1980/1981. This, figure includes $TJS31,646 unliquidated obligations for salaries^ , The actual expenditure is $US29,623 which represents 23? of the appropriations for 19P.1-1981.

(d) The programme for Administration indicates an expenditure of

$T!S113,332 representing a percentage of 31% as of end of June 1980.

This expenditure also includes $UR62,101 unliauidated obligations for salaries. Actual expenditure have been $US518230 representing a percentage of 14% of the appropriations for the biennium.

Havinp taken into account the above adjustments, it is noted that :

expenditure incurred by the end of June 1980 was $US3O6,4R1 and this represented 14% of the appropriations for 1930-1931. This low rate of expenditure is

attributable to three vacancies in Transport, Statistics and Development Issues Programmes. Measures are being taken to fill up these posts arid the savings will be cut down in the second half of the biennium.

The: details reparding this programme are at Annex III * and the corrections indicated above will be reflected in October 1980 ledper.

- $.US45sO0n will be required for the payment of rent subsidy. This can be met through-^allocation apainst the existing savinps under this Section.

4. Staff Language and Translators Training Programme - Section 28 There are two separate training proprammes under this Section and their expenditures have been this year recorded separately under the following codes:

(a) 853 Staff Lanpuape Training

(b) ?55 Translator Traininp Proprannne

(21)

- IP -

The staff .language training programme shows an expenditure of $US27,4O1 representing a percentage of 36% of the appropriations for 1980/1981. This high

expenditure is attributable to the fact that two terms of training have already

taken place and only the short term which begins in October 1980 is yet to take

place. Therefore, the level of expenditure for June 1980 is in order.

5^ Major Maintenance, Alterations and Improvement - Section 32

There are two programmes of activities financed by this Section in 1980/1981

biennium. The codes of -these programmes and amounts allocated are indicated below t

In US dollars

1980 1980/1981

(a) 930"major Maintenance 116,800 222,200

(b) 93n Alteration and Improvement 222,200 250,000

$US 339,000 $XTS472,200

Annex III (d) indicates that only 2? of the appropriations have been spent.

However, action has been initiated to be^in work on a number of schemes. A short

progress report is provided below for information:

(22)

Progress Report Summary of Maintenance - Section 32

I. ALTERATION AND IlfPROVEMENT PROJECT .

A, Scotchtint solar Control Film

AMOUNT (PS$) PROGRESS REPORT

Replacenenf of Correlated Sheet Metal of Old Building

Replacement of Concrete flooring of basement of New Building

Security Booths

II. MAJOR MAINTENANCE (1980)

E.

Renovation of external facinp of Old Buildinp

Renovation of 2nd,, 1st, and Ground floor Old Building

26,800 Ethio-Commerce who is the local agent of the supplies has taken window measurement of all

buildings in order to determine quantity of Solar Control Film.

Proforma Invoice for the supply of materials has been requested and we are advised by the agent that ECA will receive Invoice in a couple of weeks time.

30,000 The necessary specification, bill of quantities and tender documents are prepared and

contractors have been invited to submit their offers. Tenders will be received in about 3 weeks time.

The necessary specification bill 30,0,00 of: quantities and tender documents

have fceen prepared. Contractors will be soon invited to submit : their tenders.

30,000 The necessary specifications, bill of quantities and tender documents have been prepared

The necessary specifications 145,200 bills of quantities and tender

documents prepared. Invitations . to tender have been issued 77,000 (a) 2nd and 1st floor - The

necessary specification, bill of quantities and tender documents are prepared. In a short-time when the offices on these floor will be vacated

; contractors will be invited to submit their offers.

(b) Contract for work on the Ground floor is already siqned and work started.

(23)

- 20 -

Revenue from Rent and Expenditure Analysis

In this document comments have been made about the availability of revenue from rent and direct charges connected with it. For clarity purposes, an

analysis of the estimated income fron rent and expenditure forecasts against this revenue for the period 1980-1981 is worked below;

(a) Breakdown of the sources of income from rent based on existing

agreements.

• In US dollars

■ (i) United Nations Development Programme 72,940.37 (ii) International Labour Organization 145,880.74

(iii) UNICEF . 43,163.54 .... .

(iv) . UNESCO 13,655.88

$US 280,640.53

(b) Summary proposals for expenditure against this income

In US dollars (i) Employment of 10, cleaners and

2 technicians (cbarpes for 6) 75,600

(ii) Maintenance of Premises 50,000

. . additional costs (code 410)

(iii) Utilities increased costs 40,000

$US 165,600

CONCLUSION ■ - ; v;- ;.

In conclusion, we would like to stress the fact that atmost care has been taken to prepare this revised budget. To ensure that increased resources are requested

only in those areas where there was intolerable pap between the existing appropriations and the likely expenditures, a two way approach was adopted in our suggestions for revised budgetary resources. These have been to request for utilizing of the likely savings to bridge up the likely snail deficits and to request for additional

appropriations to finance the likely lar^e deficits. Such deficits are found in Common Staff Costs and the subsidy scheme for rent.

(24)

Object Code 010 100 210 240 260 290 330 340 440 460 480 500 520 530 540 550 71Q- 790 800 PROGRAMME Policymakingorgans ExecutiveDirection&Mgt» FoodandAgriculture Dev.Issues&Policies EducationandTraining Eumniansettlement IndustrialDevelopment InternationalTrade LabourMgt.&Employment NaturalResources Population PublicAdministration ScienceandTechnology

ANNEXI

FINANCIAL ANALYSIS BY PROGRAMME -1978/1979-*,1980/1981 1978/1979

Final Expenditure A

242,601

2,459,025

763,871 1,707,698 407,067

250,199

1,062,619

i,45O,S£;l

171,791 1,307,785

177,272

629,306

372,842

1,006,873'

SocialDevelopment

Statistics l,4lC^033 Transport, Comrau. & Tourism 1,288,480 .Conference .Services 2,l6l,884 Management of Tech. Coop. 149,409 Administration 7,^90,555

Expenditure Asat30

June 78

B

74,275 535,760 203,336 471,858 93,930

-48,550

157,964 270,779 10,048 286,883

43,220 220,630 00,94<^

249,533

362,076

264,393

507,500

64 ,~714

2,379,822

1980-1981

Appropriations C 267,900 3,019,600 918,800 1,353,200 665,300 311,200 1,481,200

1,556,490,

1,281,300 263,600 569,700 381,100 988,700 1,364,000 1,317,100 2,589,500

1980 Allotment D 176,900 1,437,600; 437,000 543,800. 315,200 148,000 704,700

740,§00

610,200 125,300 271,100 181,200 ■470,800 649,000 626^500 1,232,400

Expenditure As-at30

June 80

E 118,326

685,"90^ 249,555; 504,359 121,687 82,499l 310,494 409,415 17,661 292,541. 63,663

192,302

75,939 247,334 369,751 276,290 642,644

% E/C

22°/o

3%

20fo

21,%

350,300 8,441,400

'" 166,8(50

4,222,700

2,683,777

TOIAL

24,918,791 6,379,329 :! 27,120,300 13,160,800 7,390,156 2T/o

(25)

ANNEXII FINANCIALANALYSISBYOBJECTOFEXPENDITURE

1978/1979 - 1980/1981

Object Code OBJECTOFEXPENDITURE

1978/1979

Final Expenditure PerUNHQ A

Expenditure Asat30

June 7C

B

1980-1981

Appropriation C

1980

Allotment D

Expenditure Asat30

June 80

.E

% %

E/C

B/A 010 Established posts 12,930,700 2,775,462 16,335,500 7,772,200 3*634,799 020 Supplementary staff 345,300 51,662 334,500 208,600 192,635 030 General temporary assistance 353,800 103,625 363,200 .173,000 :139,685 040 Consultants (inc) Travel 335,100 144,399 198,100 94,400 35,624

050Overtime*&nightdifferential163,50024,970.61,200...29,20021,524

100 Common.staff costs 7*077,200 1,540,671 6,524,300 3**09,900 1,831,139 220 Staff travel to official bus.

-

300,500

;

183,678 298,500 142,400 94,516 240 Travel on official bussiness 466,200

;

164,422

.

445,700 212,300

,169,968

340 External printing

&

binding 24,900 59,783 96,600 46,000 297 410 Rent

&

maintenance of premises 267,100

■

140,102 278,400 J132,500

.105,859

420 Utilities ; 195,900 111,354 - ,207,800 99,000 . 56,G44

430Rental&maintenanceof-equip.235,900100,456.277,500132,200129,691

440 Communications 957,900

.123,471

578,700 275,500 303,676

450Hospitality7,7002,2197,2003,400465

490 P&scellaneous services 206,600 63,953 192,600 ' ""91,800 "" 34,636" 500 Supplies and materials 778,500 443,235 774,100 568,700 537,827 600 Furniture & equipment inc. . 272,300 345,856 145,400 69,700 99,971

22% Z\% lk% 35% 15% 2%%

2\%

W- 35# Ofo 2k% 3^% 52% 27/° 56% 52%

.12%

06#

2.8%

I I■ TOTAL24,919,100

',379,329 27,120,300 13,160,800 7,390,156 27/° 25%

(26)

ECONOMIC COMMISSION.FOR AFRICA

OF THE PROPOSED FINANCIAL STRUCTURE 1980/1981

BY PROGRAMME

P.rog.

Code-

010 ion

210 240 260 290 330 340 440

460 480 500 520 530 540 550

710 790

800

: PROGRAMS [

' Policy-making Organs Executive Direction &

Management

Food and Agriculture Dev.Issues & Policies Education A* Training Human Settlement

Industrial Development International Trade Labour Mgmt.. &

Employment Natural Resources Population

Public Administration Science & Technology Social Development Statistics

Transport Commun. &

Tourism

Conference Services Management of Tech.

Cooperation Administration

TOTAL

1980-1981 Appro priation

267.9

3,019.6 918.8 1,353.2 665.3 311.2 1,481.2 :; 1,556.4

—

1,281.3 263.6 569.7 381.1 988.7 1,364.0

1,317.1 2,589.5

350.3 8,441.4

27,120.3

1980 Allotment

As At 30 June 80

176.9

1,437.6 437.0 643.8 316.2 148.0 704.7 740.6

_—

610.2 1,25.3 271.1 181.2 470.3 649.0

626.5 1,232.4

166.3 4,222.7

13,160.8

1980 Expenditure

As At 30 June 80

■ 118.3

635.9 249.6 504.6 121.7 82.5 310.5 409.4

17.7 292.7 63.7 192.3 76.9 247.3 369.8

276.3 642.6

44.9 -2 s 683.8

7,390.2

1980 Proposed Revised Allotment

176.9

1,507,1 525.0,»

637.7 392.6 181.5

678.0'' 8*79". 9

579.1 80,4 321.2 215.3 519.0 774.0

577.8 1,250.8

192.6 5,108.0

14,5%'.9

1980-1981 Proposed Revised Appropriation

■■ 3,

■ ■ : 1,

■■"'1,

1,

1

1 2

9

30 297.0

211.7 040.0 ,408.5 779.1 334.3

,522.5 "

,774.2 !'

,311.5 226.2 639.7 428.0 ,080.1 ,541.8

,331.1

,717.5"

389.4 ,976.6

,030.00

(27)

- 24 - ANNEX IV

ECONOMIC COMMISSION FOR AFRICA

SUMMARY 0? THE PROPOSED FINANCIAL STRUCTURE 1980/1981 BY OBJECT OF EXPENDITURE

Object Code

010 ■ 020 030 040

050 100 191 220

240 340

410 420 430 440 450 490 500 600

; Obiect of-i ' ■

■■■■.-. Expenditure Appro-

* . priation

Established. Posts 16 Supplementary Staff

General Temp. Asst.

Consultants (Inc.) Travel

Overtime * Nipht Diff.

Common Staff Costs 6 Rent Supplements

Staff Travel to Official Business Travel on Official Bus.

External Printing &

Binding

Rent & Malnt.of Prem.

Utilities

Rental & Maint. of Equip, Communications

Fospitality

Miscellaneous Services Supplies & Materials Furniture & Equipment

Inc. FI & TTC

TOTAL 27

,335.5 334.5 363.2

198.1 61.2 ,524.3

—

298.5 445.7

96.6 278.4 207.8 277.5 578.7 7.2 192.6 774.1

146.4

,120.3

1980 Allotment

As At 30 June 80

7,772.2 208.6

123.0

94.4 29.2 3,109,9

142.4 212.3

46.0 132.5 99.0 132.2 275.5 3.4 91.8 568.7

69.7

13,160.8

.. 1980 30 June Expenditure

3,634.8 192.6 139.7

36.6 21.5 1,831.1

—

94.5 170.0

0.3 105.9 56.8 129.7 303.7 0.5 34.6 537.8

100.0

7,390.2

7,265.? ...

;.2.3Sv6 , 269.0

,94.4 49.2 3,632,6.

: 861.a

157.9 239.6

27.4 155.0

117.6

150.2 575.5 3.4

91.8 ",

.563.7 .

99,7 ,'

14,596.9

15,£09.2 - 336.5 : 564.8

198.1 .

■ .. . 111.2 7,954.8 . .8,6.1.0

359.3

521.0

61.6

32b. 4

247.8 317.5 1,078.7 7.2

,y\ 192.6

-:.,-■: 7,83.9

146.4

30,030.0

(28)

ECONOMIC COMMISSION TOR AFRICA

PROGRAMME:.. FOLICY-MAKING OPGANS (UNHI3-010)

Object Object of Code Expenditure

020 Temp. Assistance 030 T-eneral Temp. Asst.

050 Overtime & Nlp.ht Piff

221 Travel & Per diem 240 Travel on Official

Business ■

440 Communications .

500 Supplies *•Materials

TOTAL

138.6

11 89

21 7

.3 .3

.5 .2

1980 Allotment

As At 30 June 80

—

115.3

5.4 42.6

10.2 3.4

1980 30 June Expenditure

102.7 2.5*

12.4

0.7*

1980 1980-1981 Proposed Proposed Revised Revised Allotment Appropriation

115.3

42.6

10.2 3,4

138.6

11 118

21 7

.3 .4

.5 .2

267.9 176.9 118.3 176.9 ^297.0

* Expenditures under UNPO4O8O

(29)

- 25 -

ANNEX V

ECONOMIC COMMISSION TOR AFRICA

PROGRAMME: EXECUTIVE DIRFCTION AND MANAGEMENT (UNH13-110)

Object Code

010 030 040 100 l^l 221 240

Object of Expenditure

Established Posts General Temp, Asst.

Consultants

Common Staff Costs Pent Supplement

Staff Travel to Mtgs.

Travel on Official Business

TOTAL

1980-1981

£pnro- priation

2,072.4

—

11.5 836.2*

—

14.2

85.3

3,019.6

19B0 Allotment

As At 30 June PO

,986.3

—

5.5 398.4**

—

6.8

40.6

1,437.6

410.5 2.4***

2.3 215.1

8.1

47.4

. 685.9

889.6 "

■

5.5 444.8 107.0 9.5

50.7

1,507.1

1980-1981 Proposed Revised . - Appropriation

1,975.7

--

, 11.5 987.8 107.0 20.7

109.0

3.211.7

* Includes 9.2 Representation Allowance

** Includes 4.6 Representation Allowance

(Note includes additional requirement for Class 8 post adjustment

*** This figure is picked up as at appears on ECA Ledger. Reversal to its appropriate object will be nade end of October 80.

(30)

ANNEX V

ME: FOOD AND AGRICULTURE (UNH13-210)

Object Code

010 100 191 221

240

Obiect of Expenditure

Established Posts Common Staff Costs Rent Supplement Travel to Official

Meetinp

Travel on Official Business

TOTAL

635.5 253.5

—

2.9

26.9

918.8

1980 Allotment

As At 30 June 80

302.2 120.6

—

1.4

12.8

437.0

139.6 97.9

—

1.9

10.2

249.6

310.2 155.1

*5.0

1.9

12.8

525.0

643.5 321.7 45.0

2.9

26.9

1,040.0

(31)

ANNEX V

ECONOMIC CO^ISSION FOR AFRICA

DEVELOPMENT ISSUES AND POLICIES (UNK13-240)

Object;

Code

1980 Allotment

As At 30 June SO

1980 30 June . Expenditure

1980 1980-1981 ' Proposed Proposed Revised Revised

Allotment , Appropriation

010 Established Posts 030 General Temp. Asst 040 . Consultants

100 Common Staff Costs 191 Rent Supplement 240 . Travel on Official

Business

340 External Printing and Binding

C TOTAL

899.6

. 5.8 359.0

37.3

51.5

1,353.2

428.0

.r 2'7

170. 8

17.8

24.5

643.8

322.5 4.9*

2.0 166.0

8.8

0.2

504.4

370.9

2.7 185,4 50.0

17,8

10.9

852.2

■ 5.8 426.1 50.0

47.9

26.5

637.7 1,408,5

* This figure is picked up as at appears in the ledger. Reversal to its appropriate object of expenditure will be made in October 80.

(32)

FCONOMIC COT^*ISPION FOR AFRICA

PROGRAMME- EDUCATION ANT TRAINING (UNH13-260)

Object Code

010 040 100 191 240

.. . Object of Expenditure

Established Posts Consultants

Common Staff Costs Rent Supplement

Travel on Official

Business

TOTAL

444.7 29.0 177.5

14.1

665.3

1980 Allotment

As At 30 June 80

211.4 13.8 S4.4

. — .

6.6

3X6.2

82.7 0.6 33.9

4.4

121.7

221.5 13.8 ' 110.7

40.0

6.6

392.6

459.7 29.0 ' 229.8 40.0*

20.6

779.1

* Includes 29,000 for Proprarore 260 and 11,000 for Programme 440

(33)

- 30 -

PROGRAMME: TIUTIAN SETTLEMENT (UNH13-29O)

Object Code

1980 Allotment

As At 30 June 80

io an 30 June Expenditure

1950 1980-1981 Proposed Proposed Revised Revised Allotment Appropriatic:

010 Established Posts 215.5 100 Common Staff Costs R6.0 191 Rent Supplement

240 Other Official Travel 9.7

102.5 40.9

4.6

58.4 19.7

4.4

105.3 52.fi 19.0 4.6

218.3 109.1 19.0 9.7

TOTAL 311.2 148.0 82.5 181.5 356.1

(34)

PROGRAMME: INDUSTRIAL DEVELOPMENT (UNH13-33O)

Object Code

010 040 100 191

Established Post Consultants

Common Staff Costs Rent Supplement Travel' on Official

Business

■'" '"■ 'TOTAL

1,009.5 28.9 403.0

—

39; $

1,481.2

19P0 Allotment

As At 30 June 80

480.2 13.8 191.7

■ - '—: ■-■

19-.0

704.7

189.8 11.7 97.3

— ■

11.7

310.5

1990 Proposed Revised Allotinent

400.8 13.8 200.4 44.0 19.0

678.0

939.9 28.9 470.0 44.0 39.8

1,522.5

(35)

EC0N0I1C COMMISSION WOR AFRICA

PROGRAMME: INTERNATIONAL TRADE (UNH 13-340)

Object Code

1900-1981

priation As At

19S0 1980-1981 Proposed Proposed Revised Revised

Expenditure AUotment Appropriation

1980 30 June

010 Established. Posts 040 Consultants

100 Common Staff Costs

191 Rent Supplement

240 Travel on Official Business

1,051.4

28.9 419.5

56.6

500.1 13.3

199.7

27.0

257.7

127.2

24.5

512.1 13.8

256.0 71.0

1,078.5 28.9 539.2

71.0

27.0 56.6

TOTAL 1,556.4 740.6 409.4 879.9 1,774.2

(36)

ECONOMIC COW'ISSIQN FOR AFHICA

PROGRAMME: AMD ETTLOYMENT (UNH13-440)

Object Code

Ob-iect of Expenditure

1980-10*1 Appro priation

19H0 Allotment

As At 30 June 80

19PP 30 June Expenditure

..,.1280 . 1980-1981 Proposed Proposed Revised Revised Allotment Appropriation

010 Established Posts 100 Common Staff Costs

13.3 4.4

TOTAL 17.7*

* This fipure is picked up ?s it appears on ECA ledger for June 80. Reversal to its appropriate'programme will be made in October 80.

(37)

JPAMIJE: NATTTPAL nESOIJPCES (UNT13-460)

Object Code

010

030 :

040'

-ioo"

101 220

240

340

Established Posts General Temporary Asst Consultants

Common*Staff'Costs

Rent Supplement Staff Travel

Official Meetings Travel on Official

Business

External Printing "

and Binding

TOTAL

859.3 6.9_

: 17.4

342.8

—

3.6

45.5

5.8

1,281.3

1980 Allotment . . As At

30 June 80

409.0 3.3 8.3 163.3

—

1.8

21.7

2.8

610.2

1980 30 June Expenditure,

190.7

3.4 85.6

—

12.9

—

292.6

1980 Proposed Revised . Allotment

333.5 3,3

■■.•!:•:.* -a-.3

166.7 41,0

l-.fl

21.7

2.S

579.1

1980-1981 , Proposed Revised Appropriation

794.2 6.9 17.4 397.1 41.0.

3.6

45.5

5^8

1,311.5

(38)

PROGRAMME: POPULATION (UNK13-48O)

Object Code

010 100 191 240

Established Posts Common Staff Costs Rent Supplement Travel on Official

Business

TOTAL

1P-1.1 75.3

—

7.2

263.6

1980 Allotment

As At 30 June 80

86.1 35.8

—

3.4

125.3

37.7 22.1

3.9

63.7

1980 Proposed P.evised Allotment

47.0

■■23.5

"6.0

3.9

80.4

142.0

; 71.0 ■■■.:

6.0

7.2

226.2 "

(39)

-36-

ECOMOMIC COMMISSION FOR AFRICA

PROGRAMME: ^UBLIC ADMINISTRATION & FINANCE (UNF13-5OO)

Object Code

010 030 040 ' 100 . 191 240

Established Posts General Temn. Asst.

Consultants'

Common Staff Costs Rent Supplement Travel on Official

Business

TOTAL

376.5

—

' 17.4 150.3

—

25.5

569.7

1980 Allotment

As At 30 June 80

179.1

—

8.3 71.5

—

12.2

271.1

115.0

0.4*'

9.2 64.3

—

4.4

102.3

lf-3.8

—

8.3 91.9 25.0

. 12.2

321.2

1980-19F-1 Proposed Kevised Appropriation

381.2

17.4 190.6 25.0

25.5

639.7

This figure appears on ECA Ledger for the month of June 80. Reversal to its appropriate object will be made in October 80.

(40)

PROGRAMME: SCIENCE AND TECHNOLOGY (UNH13-52Q)

Ot.iect

Code

010 040 100 191 240

Established Posts Consultants

Coranon Staff Costs Rent Supplement Travel on Official

Business

TOTAL

1980-19?!

Appro priation

243.6 17.4 97.3

-. —

22.8

■; "'381.1

1980 Allotment

As. At 30 June 80

.115.8 8.3 46.2

; . ■

10.9

. 181.2

48.8 4.4 14.4

—

9.3

76.9

119.4 8.3 59.7 17.0

10.9n

r 215.3

247.2 17.4 123.6 17.0

22.8

428.0

(41)

-38 -

ECONOKtC COMMISSION FOR AFRICA

PROGRAMME: SOCIAL DEVELOPMENT (UNH13-530)

Object Code

010 040 100 191 240

340

■ Established Posts Consultants

Business

External Printing and Bind in fr

TOTAL

1980-1981 Appro priation.;

674.4 17.4 269.1

. —

23.2

4.6

988.7

1980 Allotment

As At 30 June 80

321.0 8.3 128.2

—

11.1

2.2

470.8

1980 - 30 June Expenditure

149.4 2.9 83.7

—

12.3

—

247.3

290.5 8.3 145.2

60.0

12.8

2.2

519.0

648.8 17.4 324.4

60.0

24.9

4.6

1,080.1

(42)

ECONOMIC COMMISSION *OR AFRICA

PROGRAMME: STATISTICS (UNH13-540)

Object

Code

010 100 191 240 340

Established Posts Common Staff Costs Rent Supplement Travel on Off. Bus.

External Printing and Bindinp

TOTAL

1980-19R1 Appro priation

941.4 375.4

". — 12.5

34.7

1,364.0

1980 Allotment

As At 30 June 80

447.8 178.8

. —

5.9

16.5

649.0

267.7 95.5

—

6.5

, ' i

- 369.7

1980 , Proposed Revised r Allotment

458.0 ..

229.0 63*0 . 12.5

11.5

774.0

1980-X98X Proposed

Retfised :-'

Appropriation

■ ■ (■ ■ . ■ " '

951,6 .4,75,8 63.0 26^7

24.7

1,541.8

(43)

^n"*"*fl""''"*«iwe'ia^-E^

40-

EC0N0FIC COMMISSION FOR AFRICA

PROGRAM'S: TRANSPORT, COMMimiCATIONS AMI) TOURISM (UNK13-550)

Object Code

010 ..

040 ' 100 191 220

.Established Posts Consultants

Coromon Staff Costs Rent Supplement Staff Travel" to

;:;S7o.y

24.4 347.6

1980 Allotment

As At 30 June 80

414.2 11.6 165.3

—

1980 30 J.une Expenditure

. 182.9 1.0 67.3

—

313.4 11.6 156.7 44.0

769.9 24.4 . 384.9

44.0

Official Meetings 240 Travel on Official

Business

43.3

31.1

20.6

14.8

15.9

9.2

32.9

19.2

68.5

.. ■ 39.4

TOTAL 1,317.1 _ 626.5. 276.3 577.8 1,331.1

(44)

CONFERENCE SERVICES (UNH13-71O)

, Obiect Code

Ohiect of Expenditure

priation

1980 Allotment

As At

30 June'80

19H0 30 June Expenditure

1980 1980-1981 Proposed Proposed Revised Revised Allotment Appropriation

010 020 030 100 191 220

240

500

Established Posts Supplementary Staff General Temp. Asst.

Common Staff Costs Rent Supplement Staff Travel to

Official Meeting Travel on Official

Business

Supplies i. Materials

1,638.6

138.6 652.8

145.2

14.3

779.2

66.0 311.2

69.2

6.8

359.6 0.4*

12.5 211.1

56.1

0.2*

2.7

687.2

78.0 343.6 66.0

69.2

6.8

1,552.1

163.8 776.1 66.0

145.2

14.3 '

2,589.5 1,232.4 642.6 1,250.8 2,717.5

* These fipures appear in ECA Ledper for the month of June 30. Reversal to the appropriate object will be made in October 80.

(45)

ECONOMIC CO?*MISRIO?! FOR AFRICA

PROGRA>1HE; MANAGEMENT OV TECHNICAL; CO-OPERATION ACTIVITY (UNH13-790)

Obiect Code

1980 Allotment

As At 30 June P0

1980* 1980-1981 Proposed . . Proposed Revised Revised Allotment Appropriation

010 Established Posts 100 Common ^taff Costs 191 Rent Supplement

250.4 99.9

119.2

47.6

27.4

17.5

122.4 61.2 9.0

253.6 126.8

9.0

TOT^L 350.3 166-8 44.9 192.6 389.4

(46)

ECONOMIC COMMISSION POP AFRICA ADMINISTRATION ANT) COMMON SERVICE? ; (TTHH13-8O0)

Object Code

010 020 030 050

100 191 240

350

Established Posts Supplementary Staff General Temp. Asst.

Overtime A Nip.ht Diff.

Business

1980-1981 .Annro- priation

3,970.9 105.9 217.7 49.9 1,579.1

—

R.2

JJ__|_

1980 Allotment

As At 30 June 80

: 1,890.1 93.3 103.7 :

75^5.5

23.3

3.9

1980 30 June- Expenditure

781.1 89.6 116.9 21.5 408.0

—

0.2 0.1

198O;

Proposed Revised Allotment

1,900.3 123.3 187.7 43.3 950.1 154.0

7.9

4,001.8 247.9 . 394.1 99.9 2,000.9 154.0

18.5

410

420 430 440 450 490 .500 600

Rental & Maintenance of Premises

Utilities

Rental & MaintenanceEqup Communications

Hospitality Misc. Services

Supplies ?■ Materials Furniture A Equip.

TOTAL 3

278.4 207.8 .277.5 557.2 7.2 192.6 752.fi 146.4

,441.4

: 1J2.5

99.0 132.2

265.3

f :3.4 91.8 558.5

69,7 4,222.7 '

105.9 56.8 129.7 r 303.7

34.6 535.1 100.0

2,633.8

-

155.0 117.0

150.^

■ 565.3 3.4

91.B

558.5

99. J7

5,108.0

328.4 . 247.8 317.5

■ :i,05>.2

-1-

:\'; : 7-2

- 192.6 762.4 146.4

9,976.6

(47)

SECTION-09

ANNEXIV-A TRANSNATIONALCORPORATIONSSECTION09SECTION27

, (1980-1981) (1973-1979)

Object ofExp. 010 030 040 100 240 530

DESCRIPTION

Expenditure

1978-1979 As. at 30 * Expenditure- June 78 A/B

AB

ESTABLISHED POSTS 125,053.43 GENERAL TEMPORARY ASSIST. 2,943*77 CONSULTANTS : . 47,138.07 COMMON STAFF COSTS 84,560.27 TRAVEL ON OFFICIAL BUSINESS 35,062.52

LIBRARYBOOKS&SUPPLIES total

36,486.67 12°/

Expenditure

198O-1981 1980

:

As AT 30 Appropriation Allotment June 1980

C■DE 209,000

17,497.38

5,200.00

6,408.19

7,105.61

275.49 11* 08* 20*

— 60,

83,

42,

100 600 000 394,700

99,400 35,645.79 28,600 16,887-13 39,700 18,395.07 20,000 . 14,796.91

e/c 22* 35* 187,700 85,724.90 22*

(48)

ANNEXVI-B SECTION24 Prog, CodePROGRAMS

241 DEVELOPMENT ISSUES & POLICIES 243 PROVISION IN NON-CONVERTABLE CURR, 460 NATURAL RESOURCES 500 PUBLIC ADMINISTRATION & FINANCE 530 SOCIAL DEVELOPMENT 540 STATISTICS 550 TRANSPORT COO ADMINISTRATION

TOIAL

REGULAR PROGRAMME OF TECHNICAL CO-OPERATIONS BY PROGRAMME

SECTION24SECTION15

(19CO-81) (1978-79) 1978-1979

Expenditure A 129,279.92

255,342.55 90,753.51 113,390.06 ■^4,364.00

Expenditure

As at 30 % 19S0-19C1 ;JMn'e-78 ""B/A-- Appropriation 2£, 662.53 57,469.95 24,S82.52 3O,43C94 9,634.07

Expenditure

1980 As at 30

Allotment*"June"80"

E/C 599,176.22 127,472.84 21% 563,700 304,500 176,£OO 259,800

131,000

164,700 255,800 361,100

219,700 20,000

78,800

192,400

56,300

73,200 73,200 214,500

E

86,570.86

20,000.00

80,076.75 104,160.38 61,369.07 9,614.81 1,309,033,79 306,886.13 23^ 2,227,400 938,100 475,O23.72

(49)

ANNEXVI-B REGULARPROGRAMMEOFTECHNICALCO-OPSRATION BYCBJECTOFEXPENDITURE Object CodeDESCRIPTION 010ESTABLISHEDPOSTS 0^0"'GENERALtEli-FGRARYASSISTANCE 050.OVERTIMEANDNIGHTDIFFERENTIAL 100C0I1D1ISTAFFCOSTS 200TRAVEL 2A0TRAVELONOFFICIALBUSINESS 420UTILITIES. AOOKIGCELLANEOUS.SERVICES 510STATIONARY&OFFICESUPPLIES 610FURNITUREANDEQUIPMENT,. CCOFELLOWSHIPSGRANTS

197G-1979

Expenditure A

726,979.17 4S.54

331.03

456,511.37-

121,752.04-

29S.03 159.77,

10.00.

Asat30

June 7C

B

173^735.59 94,461.90

y,

19C0-1981

3/AAppropriation C

19E0

Allotment D

Expenditure

As at 30 °/o June GO 3/C

784,.500

343,041.4; 63,592.91 42,062.68 1,469.94

20,000.00 TOTAL

1,309,033.79 306,886.13 23^ 2,227,400 93£,1°° 475,023.72

(50)

;ode

055

010 030 040 070 100 240 390 500

COO cob

ANNEX VI

-

C STAFF UNGUAGE TRAINING AND TRANSLATORS TRAINING PROGRAMME Expenditure 1978-1979 As at 30 % 198O-1981 PROGRAMME Expenditure June 78 B/C Appropriation £ B C Staff Language Training Translators Training Programme TOTAL 186,446.10 40,889.89 22% 438,900 Established Posts 65,556.06 General Temporary Assistance - 39,372O13 71,700 Consultants (inc. Travel)

"""-.3,100 TemporaryPosts'

-.„ .„" \ - 117,200 Common Staff Costs _ ' pc"re~ " .^ * 05.65 46,800 Travel On official business 6,633,08 - " 39 300 Other specialized services -i

w-'.5,000-

Supplies and materials 3,020.27 - 9 100 Office furniture & equipment" 4,758.83 1,432.11 ii[700 Fellowships, Grants and ■ . . Contributions 106,477.86 < 135jOOo TOmL r 186,446.10 40,889.89 22% 438,900

SECTION 28 SECTION 22 (1980-81) (1978-79) Expenditure 1980 As at 30

AllotmentJune80 D

E 36,700 24s4OV20 177,200 78,684cOO 213,900 106,085.20

34,500 1,500 55," 22,; 19,700

2,5do 4,600..

5,700

11,620.00

22,095*lo "*>

9,,847^26-

5,152.52