Distr. t GENERAL
13 October 19&4
UNITED NATIONS Original : ENGLISH
ECONOMIC AND SOCIAL COUNCIL ^^
econoio:c cor.eassioN for Africa Second Conference of Ministers
Responsible for Human Resources
Planning, Development and Utilization Addis Ababa,Ethiopia, 9-16 October
REPORT OF THE FIRST AND SECOND rSSETINGS OF THE MINISTERIAL FOLLOW-UP COi'3'iITTEE OF NINE
(Addis Ababa, Ethiopia, 21-23 February 1983 and 13 October 1934")
Introduction
The reoort which follows nertains to the two meetings of the Ministerial Follow- up Committee of Nine which took place in Addis Ababa on two separate occasions. The first one was held from 24 to 25 February 1983 having been preceded by a meeting of the technical group which met from 21 to 23 February 1983.
That first Committee Ueeting reviewed the progress made between October 198l and
February 1C&3 towards the building pf sound national and regional institution? for human and
financial resources management and nublic adninistration. It also examined the operational scope and relationship of the Conference of Ministers Responsible for Human Resources Planning, Development and Utilization relative to the activities of other regional bodies and conference working in specific areas of human resources development. At the conclusion of its deliberations, the Committee produced a draft report and requested the secretariat to revise the terms of reference for the Minis terial Conference and to oroduce the rules of procedures for the Conference of Ministers Responsible for Human Resources,
The second Meeting of the Committee which was held on 13 October 1934 was, therefore, convened to consider and adoot the report of the first Meeting of the Ministerial Follow-up Committee of Nine, the terms of reference and the rules of prodedures for the Conference of ministers Resnonsible for Human Resources.
What follows hereunder is an account of the two meetings ^resented in three parts %
(i) A general report of the proceedings of the first meeting of the Committee in February 1983;
(ii) The terms of reference as Annex I to the general report; and
(iii) Rules of Procedures of the Conference of fTinister^ Responsible for Human
Resources as Annex II to the general reoort.
E/ECA/HRP/foc/84/l/Rev.:
Organization
lol The fleeting of the Ministerial Follow-up Committee of Mine took place at Africa Hall, Addis Ababa, Ethiopia: on 24 and 25 February 1983O Constituted by the first meeting of the Conference of Ministers Responsible for Human Resources Planning, Development and Utilization, the Committee's meeting was preceded '
by the meeting of its technical group which met from 21 to 23 February to consider and report to the Committee on the following:
(i) Progress made towards the building of sound national and regional institutions for human and financial resources management and public administration,
(ii) The revised terms of reference of the Conference of Ministers responsible for Human Resources Planning, Development and Utilization,
(iii) The operational scope and relationship of the Conference relative to the activities of other regional conferences working in specific areas of human resources planning, development and utilization.
2. Attendance and Bureau
2,1 Attended by five Ministers from Uoanda, Egypt, Lesotho, Zimbabwe and Liberia, and members of the diplomatic missions in Ethiopia representing Guinea, Algeria and Cameroon, the Committee adopted the following Bureau:
Liberia as Chairman, Zimbabwe and Algeria, Vice-Chairmen, and Cameroon as Rapporteur,
3f Opening
3*1 The Chairman made short introductory remarks and invited the Deputy Executive Secretary of the United Nations Economic Commission for Africa to make an opening statement on behalf of the Executive Secretary of the Economic Commission for Africa,
3O2 In his opening remarks, the Deputy Executive Secretary welcomed the distinguished delegates to Africa Hall in the spirit of the ECA Silver
Jubilee and noted that the Secretariat had, over the past twenty five years, enjoyed the privilege of working with member States Governments in the
interest of Africa,
3O? Ma went on to identify low industrial output and agricultural productivity, hioh illiteracy rates, and infant mortality, short life-expectancy and shortage of skilled and qualified manpower as problems which continued to plague the African Continent. Attributing them ir. part to a misunderstandinp of the required developmental inputs, he noted that the unsatisfactory state of planning for manpower development and utilization in the region and its adverse effects on ths economic development.planning efforts in Africa had been a source or great concern to the Heads cf State and. Government of the region in recent years.
E/ECA/HRP/iC/84/1 /Rev.l Page 2
3 4 The Deputy Executive Secretary applauded the Conference decision to give high priority to the development of institutional machinery for effective
management of human resources planning, development and I*11"**1™ >"< sald that the move was a major step in the right direction. He pledged ECA's
continued services towards realization of the objectives set by the Conference.
3 5 He indicated that development efforts in Africa were seriously constrained by a series of economic leakages which Africa could least afford, Furthermore, he exoressed the belief that the proper assessment, development, mobilization and deployment of the entire spectrum of Africa's human resources could not and should not take place within a vacuum. Policy objectives and implementat on strategic, needed tn be formulated systematically to ensure not only internal and external consistencies, with other developmental objectives ?"d s^gies but also to allow for harmonization of inputs from all sources in the development
and effective management of our human resources.
3.6 He informed the meeting of the preparations being made for the Second Conference of Ministers Responsible for Human Resources Planning, Development and Utilization in Cairo, Egypt in January 1934 and wished the meeting success.
4. Adoption of the Agenda
4.1 The Committee adopted the following agenda and organisation of its work:-
(i) Opening of the meeting.
(ii) Adoption of the Agenda and organisation cf work,
(iii) Country statements.
(iv) Consideration of th^ Terms of Reference of the ECA Conference of I'iinisttrs Responsible for Human Resources Planning, Develop
ment and Utilization,
<v) Consideration nf tha status of and progress in the implementation of the decisions cf the First Session cf the Conference of
Ministers Responsible for Human Resources Planning, Development
and Utilization,
(vi) Consideration *f the Scope and Relationship between the Conference of Ministers Resnonsibie for Human Resources Planning, Development and Utilization and other regional conferences of ministers
dealing with specific aspects of human resources.
(vii) Consideration of the 19:Vi-19B5 Programme of Work of ECA.
(viii) Consideration of timing and Agenda of the Second Conference of
Ministers Responsible for Human Resources Planning Development anrt Utilization;(ix) Consideration of the timing and venue of the next Ministerial
Follow-up Committee Meeting.E/ECA/HRP/MG/84/1 /pev.i Page 3
(x) Adoption of the Draft Report of the Ministerial Follow-up (xi
(xi i Country
) )
Committee.
Any other Closure of Statements
bus in the
ess.
Meeting, 5.
5.1 In his statement, che Honourable Minister frorc the Kingdom of Lesotho
referred to paragraph 34 of the Report of the Conference of Ministers responsible for Human Resources Planning, Development and Utilization in wSich his delegation had mentioned that by 1981 "things had changed for the better" in respect of human resources, planning, development and utilization. He gave a brief
historical sketch of developments in his country which had led to his delegations making that declaration in Hcnrovia in 198"". Such developments, he went on, included efforts in curriculum planning and development, settinp ud human resources administrative and advisory structures, and allocation of increased resources for education and training etc*. He pointed cut that Lesotho
continued to be preoccupied with the consideration that humn resources meant people and their needs for development* Therefore all sectors which depended on people and from which peoole benefitted were taken into consideration in the formulation of human resources policies, lanely* agriculture, commerce,
' industry, etc. To supply the human resources needed for the development of these sectors, emphasis was olaced not only on the formal education system but also on non-formal education system to produce skills needed for development through on-the-job training anri nther non-formal education and training systems, 5.2 ^ Despite these efforts, there were oersistent constraints such as inadequacy of financial, material and staff resources ^nc. a continuing tiltinq of curricular away from skill needs of the economy. He than went on to explain that Lesotho was still constrained by inadequate capacities necessary to improve human
resources en whom the transformation of the economy relied*
5.3 Plans were afoot to develop manpower planning capacities and the linking of vocational and non-formal training to needs of tho oconony through the establishment of a Training Board so that higher education would be'better
coordinated and be made more cost-effective and relevant to needs of the economy.
5*4 He concluded that there was an urgent nmd for huv?.zn resources to ba I better planned, developed and utlized both for present demands of the economy
# and for future needs of his people,
-•
13,5 In his statement, the Honourable Minister of Public Service and Cabinet
Affairs of Uganda referred to the decision taken in iionrovia to set ud the Ministerial Committee of ^ine of which Uganda was a member. He reoretted that he had been unable to visit any of the countries within his sub-reaion and thus
could not make a report of developments in those countries. He, however,on to explain the following achievements of his Covernrant in tho field of Human Resources:-
E/ECA/HRP/iC/84/1 /Rev#1 Page 4
(i) Initiation of consultations for and the- development of human
resources,
(ii) Identification of requirements in institutional machineries for human resources planning, development and utilization;
(iii) The conduct of seminars for hinh level public servants to raise their skill in budgeting and financial managerrsnt methods and for district department?. 1 heads ^n rural development administration.
5*6. He explained that in addition to the precedino activities, a World Bank mission was advising Government on restructuring of public service structures, and that Planning units had been proposed -in each Government Ministry to bring planning activities to the micro level.
5.7 Concerning fellowships, the Honourable Minister said that his Government had established a training and fellowships council to monitor both in-service, within-country and out-of country training. These efforts, however, were being frustrated by a shortage of funds.
s
5.8 In respect of education for devslccment, he referred to the 1981 national conference on the type of education needed in Uganda, That Conference renort
was the basis of educational reform which was under consideration by the Government of Uganda* In adJition, some work had commenced on primary school curricula,
teacher education expansion and training for development and career planning.
5.9 In the field of labour and employment Planning he went on to .state
that plans were afoot for accelerate vocational training for now labour entrants from the rurd.} areas. Employment exchanges were also be inn reinstated and labour administration was being expanded to include labour narket information and
employment planning; and ?M^ that Labour intensive procramnes in rural areas had also been intensified.
5.10. In public financial manage-rant, certain measures had been embarked uoon to mk?. financial rxr.aci^nent, fiscal institutions and practices to be more"
efficient. The Minister conclude! by saying that intensive staff training programmes to this ond had been launched.
5.11 In his statement, the Honourable riim'stor f~r Manpower Planninq and Development of Zimbabwe said that since the Monrovia Conference of Ministers, his Government had continued to intensify efforts to develop the country's human resources for greater economic productivity, ^'o fncntioned saveral ministries which had snrr,e responsibility for ono or several aspects of human resources planning, development and utilization. Thesa wer* ccFr^lamented by
the Ministry of Manpower Planning and Development whicfi h^' Drivzry responsibility
for the preparation of m-Jclc-anJ high-level manpower ^lans for the Zimbabwean
economy and he highlighted the following achievements:-E/ECA/HRP/MC/84/1 /Rev.l Rape 5
(i) A drive to develop training of trainers activities;
(ii) An orientation of training towards work productivity;
(iii) Intensification of efforts tc train scientific, technical and vocational personnel;
(iv) Strengthening the basis for improving training and staff development in public, private and p-nrastatal establishments;
(v) Tha conduct of 3 manpower survey;
(vi) Studies cf the potentials cf the informal sector to provide more jobs and greater economic productivity;
(vii) The use of ill existinq institutions towards the attainment of the objectives of the country in the above mentioned areas;
(viii) Educational expansion to provide at least basic education to ell Zimbabwean children;
(ix) The establishment of institutional and advisory machineries and bodies on all aspects related tc the plannina, development and utilization of human resources.
5.12 The Honourable Minister concluded his statement by mentioning that in an effort to develop human resources in Zimbabwes sight had not been lost of the Governments regional and subregional commitments. To this end, the Minister said Government had continued to share the country's educational and training facilities with its neighbours to demonstrate his Government's commitment to the regional approach adopted by the Monrovia Conference in the solution of Africa's human resources problems.
5.13 The Algerian representative's statement noted that his country attached great importance on the potential of human resources in contributing fully to socio-economic development. The needs in human resources development were fully reflected in Algeria's national plans. This preoccupation has been further kindled-by ECA*s efforts to develop a regional approach to human
resources management. Hg called for efforts, initiated by ECA tc harmonize attempts undertaken by various international bodies and the specialized agencies of the UN to develop human resources. In this respect, he called for 3 joint OAU/ECA/ILO/UHESCQ meeting to identify the various work programme areas to avoid duplication and enhance harmonization of efforts.
Review of the revised terms of reference of the Conference of Ministers D.3sr?onsible for Hunan Resources Planning, Development and Utilization
6.1 In introducing this agenda, the Chairman of the Technical Group of the Ministerial follcw-u1? Committee of Kine went on to explain that the revised terms of reference covered;
(a) Legislative authority;
(b) Composition of the Conference;
E/ECA/HRP/J.X/84/1 /Rev.i Page 5
(c) Functions and objectives;
(d) Modalities for achieving the objectives;
(e) Geographical coveraoe of the Conference;
(f) Powers of the Conference.
6.2 He highlighted the substantive areas of work of the Conference as well as its role in harmonizing and co-ordinating African efforts to plan, develop and utilize the continent's stock of human resources. In this, the Conference assumed a lead rele in rationalising human resources planning, development and utilization prcaramnus initiated by other organizations, and, in particular, ths specialized agencies of the United Nations. He then tabled th- revised terms of reference for consideration of the ministers.
6.3 In the ensuring discussion, clarification was sought and obtained
on tha relationships between the Conference of Ministers responsible for human resources and the Conference of Ministers of socio-economic development
planning which is referred to as t/ie "Commission".,
6.4 During the discussion, the issue- of the Conference having the responsibility for mobilizing and distributing all funds related to human resources planning, development and utilization was raised. In response to this, the secretariat informed the Committee that -ill organizations frcn which funr's were to bo
mobilize tad governing bodies which rcarfe major decisions on such natters. Thus, what was needed w?.s a systam to ensure collaboration in programming, orooramme execution, rmnit^rino and reviewing,
6.5 Furthermore- tha Comittee suggested that articles relating to reporting to the "Commission" be redrafted to state explicitly that the Conference's report to tha Commission must be prepared and submitted by EC\» Another area that needed restating was contained in articles relating t~ the 0AUJs participation in the work of the Conference, In this connection the Committee concluded that the terms of reference should state explicitly tha role to be played by OAU in the activities of tha Conference .f 'Ministers responsible for human resources planning, development znt utilization.
7. Report on the relationship between the ECA Conference of Ministers Responsible fcr Human Resources Planning, Davclopipent and ntilizaticn, the OAU Labour
Commission, the ECA Conference of ministers of Social Affairs and UNESCO's
Conference of African Ministars of Education
7.1 The Committee started its consideration by establishing a genera "I agreement
on tha need for a forum within which policy guidelines on the entirs ranre of
human resources activities wn-jlc ba considered. Consequently, the Committee regardec1 the cthar conferences as cornplerrentary to the Conference of tfinistars Responsible for Human Resources ^lanninr Havelspmant and Utilization as its preoccupations were with all aspects rather than one specific aspect of Human Resources. The Committee therefore i^s satisfied that basically there was nc duplication.E/ECA/HRP/MC/84/1 /REV.l Page 7
7.2 Two issues were raised during the discussion,, Th^ first centred around the role tc be played by OAU in the Conference, in this connection, the meeting considered three alternative rcles.
(a) That there should be more co-operation between OAU and ECA in organizing the Conference.
(b) That it should become an OAU/ECA Conference organized and serviced jointly by the two secretariats.
(c) That it should remain an ECA Conference but fully supported by OAU
^ 7.3 After a lengthy discussion, the Committee resolved to recommend that the j^ Conference should !:c organized and serviced hv ECA in association with OAU.
7O4 As regards the second iss-G of the utilization of funds earmarked for human resource activities by international agencies, it was observed in some cases that such funds were expanded on activities of doubtful valus to Africa0 The Committee therefore decided tn recommend that in future such funds should be utilized in accordance with the priorities determined by the Conference of Ministers on Human Resources Planning, Development and Utilization,,
7.5 The Committee particularly note*; that the Conference of Ministers of Social Affairs concerned itself with the,aspect of social development questions as wall as with the training of social workers. It also served as the policy organ of African Centre for Applied Research and Training in Social Development
(ACARTSOD) in Tripoli while the UNESCO Conference of African Ministers of Education was part of UMESCO1s world wide machinery for giving guidance on policy matters pertaining to education, science, culture, etco
7.6 In addition, thj Coraittie noted that *'ci-z HZ Labo::r Commission wes
■imilarly part of ILO:s world wide system for giving policy guidance on African Jt s*> Labour matters, and was pre-cccupied mainly with t'm welfare of the worker and
:/' reported to ILO:s General Conference,
7o7 In the light of the Jiscussions, the Committee was satisfied that the specific areas of ILO and UNESCO Conferences complemented the work of the Conference of Ministers Responsible for Human Resources Planning, Development and Utilizations which souiht an integrated approach to human resources
planning, development and utilization.
8. Consideration of the keiort of the Technical Preparatory Group of the
Committee of Nine on progress in the implementation of the decisions of the
"first Conference of Ministers Responsible for Human Resources, Planning, Development and Utilization
8.1 The Rapporteur of the technical group of the ministerial Follow-up Committee presented the report of the technical preparatory groups whose meeting ha"! preceded the letting of Ministers, The Rapporteur highlighted the main discussions ant! the recommendations made for the consideration of the ministers in resect of:-
E/ECA/HRP/MC/S4/1 /Bev.i Page 8
(a) Activities in the implementation of the Monrovia Conference in
the fields of:
(i) Public -.''ministration an^1 Management;
(ii) i'ianpower Planninc';
(iii) Fellowships Administration;
(iv) Education for Development;
(v) Training; and Career Planning;
(vi) Labour and Employment Planning;
(vii) Public Finance Management;
(viii) Education w" Training Institution Building.
(b) The relationship between the Conference of Ministers Responsible
for Human Resources, the JfcO/OAU Labour Commission, the ECA Conference of Ministers of Social Affairs, d,nd the UNESCO Conference of
African Ministers of Education*
(c) ECATs biennial work programme for the period 1984-85 in the area of human resources planning, development and utilization.
(d) The timing and agenda of the Second Conference of Ministers to be convened in Cairo in
(e) Other business that had emerged in the course of the work of the croup.
8.2 The Rapporteur explained that the draft terns of reference of the Conference of Ministers'of Human Resources had already been discussed aarlier in a separate
item.
3.3 He then reviewed the activities undertaken in the Implementation of the decisions of the first meeting, and referred to the following related documents;
(a) Public administration and management (E/ECA/HRP/MFC/83/1);
(L) Manpower Planning (E/ECA/HRP/iiFC/33/2);
(c) Fellowship administration (E/ECA/HRP/HFC/83/3;
(d) Education (E/ECA/HRP/?-5C/83/4);
(e) Training and career planniny (E/ECA/HRP/.IFC/83/5);
(f) Labour and employment planning (E/ECA/HRPA-iFC/83/6);
(o) Public Finance managensnt (F/ECA/HRP/MFC/83/8)
8.4 On the Report on public administration, he explained that the report had underscored the points that the systems of administration and management
to be developed must be catalystic as they shcul-! generate a suitable administrative
.E/ECA/HRP/MC/34/l/Rev.i
Pare 9
climate; and'that the development of administration should no beyond structural reforms tc the establishment of viable nanagerpant advisory services using
modern concepts and practices. In discussing the reports the following observations were made;-
(a) The presentation of administration as highlighted in the document was classical in its approach, and that it was based on the civil service concept. What was needed was that the naw approach to development administration should net be confined to the civil service but should extend to the rural and urban sectors of the economy in all finids *f development.
(b) The nee'-* for the EGA to institute measures that would encourage co-operative and collaborative proTen^ies in the field of m»Mic
administration takino account 0' the need for student and staff exchanne programmes, was of utmost ir^ortance.
8.4.1 With rzc^rt to activities, the Ministers were informed that several review studies had been undertaken by ECA in a number of countries. In addition, two inter-governmental conferences had been held on public administration *nd manaeepont and the cthor on the role of the public sactor in the implementation of tho Lagos "Ian of Action. The Committee!
was also informed of the availability of consultancy services at ECA and that the Gambia, Ethiopia a^d Swaziland had benefited from such
services during 1932,
8.5 In reviewing the work in the development of institutional capability for manpower planning, the Rapporteur reported that a number of activities had been undertaken at the national level, ;iajor activities included follow- up consultative missions undertaken in Kinya, Uganda, the- United Republic of Tanzania,- Zambia and Zimbabwe. I was stressed th*t in some countries those missions had reactivated and in others re-inforcau existing efforts to ensure the imolementation of the Monrovia decisions. Thy nee:- to enhance those efforts with the development of structural and functional organs with specific
responsibilities, appropriate staffing enc: sound policy Guidelines for human resources planning, development and utilization vps stressed.
8.5.1 The second major activity identified was the organization of national orientation workshops. These workshops .reviawsd the manpower implications of the Lagos Plan of Action rat the national level w?, prepress in implementation of the Monrovia Conference decisions in respect of ihz dGvelnpnsnt of national manpower planning machineries an^ policy.
8.5.2 He noted that his group had observe'! with concern, that only a few member States had, axpressod interest in the workshops anH that at the time of the insetino only Lesotho had conducted the workshop.
Botswana, the Cantral African r.anublic, the Gambia, Guinea, Ksnya, the- Ivory Coast, Swaziland and Zaire had all expressed intentions
to hold similar workshops in 1S33 a;rd plans were L'ino fi nan zed to conduct workshops in Uganda and Zambia,
E/EC;VHBP/MC/84/l/Rev.i
Pane 10
8.5,3 The group had agreed that much regained to be done in the area of manpower plannino and development capability.
8.6 As rogar's fellowships adninistrntion, the rapporteur informed the Committee that in response to th3 decisions of the first Conference, a broader programme for fellowship snd training administration had been designed specifically to develcn end operate substantially enlarged training and fellowship activities directly related to the critical manpower requirements of Member States in priority development sectors. The programme sought to maximize the use of
existing post secondary and other specialized educational and training facilities in the region by fostering technical co-operation among African States in
manpower training. It vns also considered necessary to strengthen existing African institutions through staff development and co-operation in develooing specialized courses, and promoting the establishment of multi-national training and research programmes.
3.6.1 In the light of member States' needs, the croup had noted that priority for support under the fellowship and training programme should be directed to manpower development for basic industries and agriculture;
graduate training in specialized disciplines; training in science, and engineering; training of trainers; and traininr in budget and financial management and tax administration; Furthermore, training for the management of public enternrises was considered critical. Finally, the group
recommended special efforts for the least devo1oned an'1 newly independent African countries.
3.6.2 It was further noted with concern that while request from member States for fellowships continued tr- swell, there was no commensurate increase in the contribution of funds tc replenish the Trust Fund. The Committee felt that in furtherance of the spirit of self reliance, member States needed to contribute moro to the training fund: the group therefore added their voice to ECA's appeal tc rccrober States for contributions to the Trust runC to bo used for fellowships. In that connexion, the group askud tho secretariat for a detailed report on the organization, management ^nr\ status of the Trust Fund, specifying the amount used anv the number cf placements. The Committee hoped that
the secretariat would make such information available to member States for their information.
8.6.3 Another matter of concern to the technical group was the inadequacy of information available to member States on fellev/ships anH training opportunities. In this regard it was considered essential that ECA should make greater use of Member States Embassis in Addis Ababa in soliciting a1;:! exchanging information. The Committee also stressed the need for a directory of African training institutions and requested the secretariat tc develop such a document to be considered by the Conference ?f Ministers Responsible for Human Resources Planning, Development and Utilization.
E/ECA/HRP/*1C/B4/1/Rev.i
Pane 11
3.7 In explaining the accomplishments in education, the ;;apoorteur highlichced the Conference of Vice-Chancellors, Presidents and Rectors of Institutions of higher learning in Africa which had been held in Addis Ababa in January 1982 to
review the role of institutions cf higher in the development of human resources
required to meet the socio-economic needs of African States. The Conferencehad concluded that priority should be civen by these institirticnstc the
production of textbooks; production of equipment an^ instructional materials;
recrientation of curriculum content; problem-oriented research; and the development of consultancy and advisory services in African universities.
8.7.1 The croup had noted that the Associniton of African Universities
and ECA had riven top priority to the development of textbooks by African
scholars for use in African institutions. Studies for the development of textbooks in economics and biology would be undertaken in 19S3 to befollowed by meetings of selected scholars to write up such books.
8.7.? With recarH to the optimal utilization of resources in .institutions of hioher learning country studies had been conducted in Botswana,
Ethiopia, Zambia, Malawi, and Swaziland. In the orientation of education ECA had programmer1 seminars and workshops on educational nlanninn, staff development in education planning, educational administration,
curriculum development and in-service training for teachers to heln nationals to upnrade skills.
8.7.3 The Rapporteur observed that his nroup took particular note
of the importance of the planned workshop/seminar and welcomed the level of
priority accorded to the production of African textbooks.8.8 Turning to efforts in training for guidance and counsel linn, the Committee was informed that ECA had initiated and operated annual trainers workshops -in: collaboration with member States.
8.3.1 In addition to the trainers workshops, the Rapporteur said that follow-up consultations had been undertaken in Botswana, Lesotho,
Swaziland, Uganda, the United Republic of Tanzania, Zambia ?.nd Zimbabwe.
Other countries had expressed interest in conducting training workshops for training, namely the Central African republic, the Gambia, Guinea,
the Ivory Coast, Tunisia and Zairo. Cut of these ho went on toexplain that workshops for the development of training management systems
had been undertaken in Lesotho, Botswana, Zambia an.H Uganda and that these had focussed on training policies, oroanizaticnal structure, staffin? requirements, and information systems requirements,8.8.2 with rorard to guidance and counselling, field study missions had been undertaken to Benin, Botswana, the Conor., Ghana, Kenya, Lesotho,
Liberia, the .'liner, Malawi, Sierra Leone, Swaziland, Toco, the United Republic of Cansrnon, the United Republic of Tanzania, Zambia and Zaire
and workshops had been conducted in ten countries. The workshops focused on technical approaches to the development of guidance programmes oncareer planning and counselling and or\ the development of appropriate staff.
E/ECA/HRP/raC/84/l/Rev.i Paoe 12
8,8,3 The Committee was further informed that as a follow-up to the previous workshops, ECA would continue to conduct national workshops oriented towards institutionalization of training programmes and the
establishment cf an integrated national machinery,8.9 Turning to employment and productivity planning for optimal utilization cf human resources, the Committee was informed that the problem of unemployment in Africa hz6 become critical. 3y 1932, it was estimated that the already
high dependency ratio was growing at such a rate that 13 million personswere openly unemployed; and c^en the present policies and strategies, the
number was estimated to rise to 33 million by the year 2000*8.9.1 To understand the problem better, the Committee was informed,
■prmloyment studies were undertaken by ECA in Benin, the Ivory Coast, .-Rwands, Uganda, the United Republic of Cameroon, the United Republic
of Tanzania, Zambia and Zaire.
3.9.2 The technical nroup had noted three issues which accor^ino to the preliminary findings of the studies, had contributed to the
risino problem of unemployment in Africa, namely, oreater dependenceon industrialized countries, inherent weaknesses in the planning machinery, and lack cf reorientation of school curricula to reflect the socio-economic
needs of African societies.3.9.3 On the question of employment, the Rapporteur explained the need to utilize existino African skills better and noted that thousands of skilled Africans were currently resident and working in developed
industrialized countries. To combat that drain, ECA and the International
Committee on Migration had begun a joint project to return willing 'African manpower tc the region for which EEC had provided $3.3 million,
$134,000 of which would be used by ECA f> identify opportunities in
African economies for those willing to return. To that end, * question
naire had been developed and would be sent to member countries forcompletion.
3.9.4 During the discussion, it was emphasized that measures should be intensified to ensure that skilled Africans employed in Europe and other developed countries who returned to their countries of origin or U ether African countries would be assured of a job that corresponded to their qualifications. It was the opinion of the technical group that no purposes would be served if returning nationals were given jobs that did not match their qualifications or were left jobless while waiting for a job opportunity tc arise.
3.9.5 The croup had therefore emphasized that job creation in Africa
was'a major concern to African Governments pointed out that efforts
should be redoubled to encourage job creation activities and programmes in all sectors of the economy. In that connextion, the technical
nrcup felt that appropriate incentives frr employment qenoration coupled with the adaptation of appropriate labour intensive technology in
African production and distribution processes should he niven serious
attention.
E/ECA/HRP/MC/84/l/Rev.i
Pane 13
8.10 The Rapporteur the;-; turned the attention of the Committee to the recommendation made relatinq to public administration and financial
management by the first Conference of Ministers Responsible for HumanResources Planning, Development and Utilization, which called upon ECA tc
intensify its assistance to member States in training public financial management personnel. The Committee was informed that to implement the recommendation-ECA nad.undertaken the following activities:-(a) Aeciesioninn of the Medium term Plan 1984-1989 as well as the
programme of work and prioritias for the period 1984 - 1935 to nive more emphasis to the training of oublic financialmanagement personnel.
(b) Collaborative arrangements with other international organizations ^ for organizing and conducting national, sub-regional and regional
■ short-term training courses for public financs officials.
(c) Conducting seminars on fiscal incentives for promoting domestic
and foreign investments.
(d) Steps were being taken to assist African countries to establish
• ' or"-strengthen suhregionai or regional training institutions for the
training of tax administrators;
(e) A study was to be undertaken to explore new methods of mobilising financial resources for training.
8.10,1 The group in its discussions had recognized the crucial role of trained and qualified public financial management personnel in the
implementation of the Lagos Plan of Action. Also recognized was the
associated high cost of training and the need for regional co-operation in order to achieve maximum results.8,11 Turning to- education and institution buildinn for training the Rapporteur noted that svan though sever?.! other education and training
institutions existed in Africa, the oroup confined Its review to the progress and status of the s,ub-regi?ml graduate schools of management; the African
Institute for Biohar Technical training and Research; the inteorater* regional training research and advisory programme for the conservation and mananerant
of African wildlife.
3.11,1 On the sub-reoicm! Graduate schools of management, the Committee
was informed that necessary action had been taken by ECA to set up three
schools? one Jor E?.st and Southern.African countries; another forEnglish'speakinq Wast African countries in lec-rrt, Ghana; and a third in
■ .'■Casablanca, r'rroccc, to sc-rv^ thu North African sub-region, A fourth
school for Frencii-spenk.ino countries was boinc planned. TwentyAfricans had so rar benofittec! fr:m fellowships awarded through ECA in those
. institutions. Member Statas1 demands for those facilities were high butfunds were Gxtreniely
E/ECA/HRP/MC/34/1 Pace 14
8 11 2 As for the African Institute for Higher Technical Training and
Research, it was explained that the Institute had already offeredspecial training workshops for approximately fifty Africans. While the
technical group*was satisfies that some progress had been made,it was noted with concern that smooth operation of the Institute had been
hampered by:-
(a) Failure to makG their financial contribution to the Institute's budget en the part of most governments.
(b) Inadequacy of accession to the constitution of the Institute whereby only thirteen African Governments had become
menhers.
(c) Reluctance on the nn.rt of donor agencies, particularly
UHDP, to crcvide financial support, thus leaving the financial
burden on the host Government, Mioeria and Zaire.8.11.3 The Committee was informed of the little accomplishment with
respect to the programme for the conservation and management of wildlife and/ that ECA's efforts had been aimed at transforming existing national facilities to offer programmes on a regional basis, In that reqard, the Governments of the Units'.: u^ubhc jf Cameroon and tne united Republic
of Tanzania had been approached.8.11.4 The Rapporteur explained that discussions further focused on three main issues.. First, the unfortunate situation whereby Governments
of countries hosing institutions find themselves in a position of haying
to bear a disproportionate large burden in sustaining such institutions;a situation which, might have given rise tc the hesitations regarding
the nenotiations of converting the wildlife conservation and management institutions into regional f?ci1iti^s.8.11.5 The second issue noted for the record was ILGls silence on the call for using tne African Institute for Higher Technical Training and
Research in the establishment cf a Turin-type of institution in Africa as had been put forward at the Monrovia Conference.8.12 In further discussion, the Ministers noted that the Committee cf Mine was a Follow-up Committee whose task was to meet in the interim period before
the next Conference cf Ministers, and that their function was to review progress
in the implementation of decisions and to pmars the a^nda f-.r the nextsession. The task of implementation of substantive decisions was expected to be left to the Conference-1 s Technical Secretariat nanaly, the ECA.
8.13 As reoards the Question ->f institution building, the Committee considered
it necessary to review and evaluate the ^r^rmance of the several regional
and sub-regional institutions already created with a view to determining the
reasons for the oresent difficulties relating to finance and membership,
Such review and evaluation it was felt, might result in realistic proposals
to strengthen the work of these institutions.E/ECA/HRP/fC/84/l/Rev.i 15'
jj4 After due consideration of the report, the Committee adopted it as amended called for extraction frcm the report of salient points hinhlightinq
specific recommendations in the various aspects cf the subjects of the report. The recommendations in the varjous respective areas which were tabled for consideration wsr2 accepted as outlined below:
8.14.1 Public Administration and '""J
(.a) fC/' should encourage co-or^rctivt} ^ni collaborative proorannes in the field of -uiMic administration through exchange of students and sta^f anoncst existing n?;ticnd.l institutes of Public Administration and ^napsment.
(b) Public Administration as a tool of sneio-economic
enpi^orinrt should cscorcenore-dynamic in order to generate a positive climate f;r national regeneration.
(c) EGA should help in ^eneratinr interest in public administra tion for the rural and urban sectors just as much as was bein;: ^nno f--r 'cho traditional civil service.
S.14.2 Development of Institutional machineries and capabilities:
(a) ■■'fember States should fully utilize ths available services
-,-f the ir;tern:'iti:;n-:l ™.\ renional organizations for 'leveloping national manpciver p'innninc: capability and the related institution?.! mcchir::-ry for ensuring chat manpower planning is not only undertaken on a regular basis,
but that it becomes an integral part of socio-economic development pi-innino.
(b) Member States should collaborate with ECA in organizing
and conducting consultative workshops in the formulation of manpower policies, the development of nanoowar planning machineries and the development of plans for the training and development of msnnowGr ol^nners; ^^ the development of appropriate information systems ss a basis for the manpower planning process.(c) Since implcnantatior: r-f the Monrovia Conforenca
recomno^dations has haen somewhat slow, FCA should double its efforts in ?ssistinc no^;er States to implement those decisions without delay.8.1-1.3 Fellowship and Training Administration
(a) ECA should mako full use of African embassies in
Addis Ababa fcr o:;taininr necessary information from
countries of the renon.E/ECA/HRP/;--lC/3a/l/pev.l
(b) lC,r\ should prepare a draft directory of training
institutions for presentation at the Second Conference of Ministers Responsible for Human Resources Planning, Development and Utilization in Cairo in 1934.
(c) ■■'lore appeals should be made to member States to contribute to the Trust Fund whatever amount they can.
8.14.4 Education for D
(a) ^ore use should fv made of EC's educational staff
develoonent workshops in educational planning, curriculum
■'eveloornent, administration, teacher education and other bropramrr.es that relate to educational sectors.
(b) A hirh priority should b: assipne^ to the production of textbooks, equipment and! tools so as to save on
foreign exchange.
(c) tiore studies should bo conducted on education and training institutional resources utilization as a basis for ''eterminin^ a strategy for increased student intakes and linking of these institutions work with the world -f work,
(j) Effective delivery systems in ncn-formal education should be established for facilitating tlvz transfer o* knowledge and information from origination centres to users in pari-urL-an and rur^l centres.
8»l'v»5 Training for Development and Career Planning
In crdsr to make traininr and career planning morfi effective, Member States should take th^ following measures:
(a) Formulation w\ implementation of comprehensive traininq policy guidelines for national traininr dayelopment backed
(')) The -jstab1ishment or "rficonstitution" of administrative rr^chinarios to provide oolicy guidance and to co-ordinate training uidance, and counsollinn activities.
(c) The development of r'ell trained ?ni professionally oriented corns cf traininn /staff development personnel.
(d) Fstablishin^ and traintainin^ ?. centrally administered trainino fund r'eriver! from the in-.'.ustrial training levy and; other forms :yf financial resources mobilization methods.
E/rCA/HRP/MC/S<V1/Rev.l
• Parse 17 (e) Development of aporopriate training programmes for
cut-of-schcol youth; those encaoed in the non-formal sector; sutsistance forming; and the handicapped*
(f) Develop appropriate services for psychological/occupational testing for career planning puidance and counselling,
(r) Develop effective; guidance and counselling personnel cadres,
B.I4,6 Employment and productivity planning for effective utilization of human resources
(a) i-^rf^r States should initiate measures to ensure that
Ministers of labour balance the labour welfare and employment services with planning fir generation of employment
opportunities an! increasiing productivity, to"which ^n6 they
should undertake the following:
(i) Rstahlish sound employment and productivity planning
machineries with clearly defined functions.(ii) Formulate clear employment an^ productivity
enhancement policies.
(iii) Oevelop and deploy emolcyment and- productivity planning personnel.
(iv) Establish sound information systems for effective
employment planning.
(b) Initiate measures for the return of trained nationals
resident anJ working abroad in developed countries for productive- use to their countries or to ^ther African countries,(c) Initiate policy measures with incentive systems to
increase- productivity with a view to oeneratinr more eiwploymant opportunities the expansion of the economy,(d) Select appropriate technolocy without undue rejection o^
the use of the most up-to-date techno!ooy while takino into account the need to devolop and where necessary adapt the kind of techiiolooy which is labour intensive and
which will not lead to unnecessary redundancy of human labour.
E/ECA/HRP/HC/34/l/Rev.l Page 13
S.I4.7 Development of iian^ower Capabilities in Public Financial ifonagement
(a) ^eTibor States should cive a hirh priority to the
training of financial Tianacjement personnel at all levels.
(b) Tharo should !;e more co-operation among African States in the utilization of African training institutions for the training of public financial management personnel.
3.14.3 Education and Training Institution Building
(a) ; frican Governments should take necessary action to
enhance institution building efforts beino carried out by ECA.
(b) .lember States should endeavour to pay their contributions ronularly to the African Institute for Higher Technical Training and Research and th^se who havo not y$t signed the Statuatss should do so.
(c) ECA should consult with the Govts. of Cameroon and Tanzania with a view to re-achirso a mutually acceptable arrangements with iteka and Marcus to host regional ^rooresses.
(d) ECA should intensify efforts in the creation of crad.ua ta schools of business manaoeirent in those sub-raqions which do not as yet have such graduate schools of business management.
(e) A mission should h* mounted to reviGw the performance and problems of the various institutions sponsored by EC:\ and OAU so as to develop realistic proposals for the strengthening of these institutions,
9. Report en the relationship between the ECA Conference of Ministers Uesponsibla for Planning,. £)evelopinent and Utilization; the QAU Labour Commission; the ECA Conference of Ministers of Social Affairs; and
UNESCO's Conference of African Ministers of EducatioTu
9.1 It was noted that the OAU Labour Commission and the Conference of African Ministers of Education were established at the initiative of ILO and UNESCO respectively to provide guidance to African iismber States on their respective areas of their mandates. After discussion, the Conmittee of ?!ine decided tn
put forward the following points for consideration by the Conference of Ministers- fa) The work of the other Conferences was complementary to the work
of the Conference of Ministers Responsible for Human Resources Planning, Oevelopment and Utilization^ - there mod net be duplication.
E/ECA/Hr.r/iiC/34/l/Rev.i
Pace 19
(:.)) The 0,;U Summit assigned res^nsi' ilities for monitorinn an.-4 reporting progress in implementation of the Lagos Plan of Action
to'GAU and'EGA Secretariats. In this recar'' it was considered
desirable that the ■pronremrce activities of the various UN aqoncies relating to the implementation of the flan should be tc facilitate reporting to ths Surrrcit.
(c) Funds earmarked by the UM syster; and especially the specialized a^ncios for iise in activities and jrograrmos relative to human resources planning an^! development in Africa should be utilized in accordance with the priorities set !:y the Conference of Ministers Responsible for Human Resources Planning, Development and
Utilization.
10. Preparation for the Second Conference
10.1 It was decided that the Follow-up Committee of nine should meet for two - days before the Second "h'nisierial Conference tc finalize its report and deal with naw developments. The following Jates were z^rQzS: for the meetings scheduled to take place in Cairo, Egypt,in 19c-:-»
- 14 - 19 January 19>V; - Technical Prooaratory Committee fleeting, - 13 - 13 January 13^4 - "cVlcw-u? Corrrritta^ r'eating,
- 21-23 January 19ftf- - Ministerial -leetinc.
10.2 The Conmitt.GG of Min'i arreed on !r?ft ?.renda which was later circulated separately tr- menl-er states.
11, Prooramne of W."?rk 1934-^5
11.1 The Chairman of the Technical Conmittao inforned the 'Ministerial pollow-up Committee that the item w?.s submitted for infornation. The Committee took note of the EGA l-r^ra^o of work for PuMic Administration, ^ananament and Hanrowcr Division for the pericd 19-"!'-+—'-.^ sn('. commended the Secretariat for the work ':eino done.
12. Rules of rrccedure and Attendance
12.1 Tht Ccmmittso ^x.jrasscd concern about the lack of rules of procedure to guide the work of the Committee an:1 the Conference, ^.ecocnizinc the need for such rules, the Committee requested the secretariat to prepare the necessary rules of frccedurG for consideration at th* Comir.ittee's secon j meeting in Cairo.
12.2 The Committee also exprassed concern over t'is level of country represen tation at the meeting and urqz-1 that every effort shouV- ba nadG to have suLsequent neatin^s attended by the appropriate ministers.
E/ECA/HRP/fC/84/1 /Rev.l Page 20
13, Adoption cf the depart
13 1 The Committee adopted the craft report and requested the Secretariat to align the translation and incorporate the agreed amendments. The report would
then be reviewed by the Committee at its second mestinc prior to submission to the second Conference in Cairo, January 1980,U. Closure of the meeting
14.1 In closing the maetinr, the Ministers reaffirmed their governments1
commitment to the cause of an integrated approach to human resources planning, development and utilization.U.2 The Chairman thanks;'; tho Committee members and tha Secretariat for the
spirit of dedication >ith which the meeting had been handled.15. He then declare^ the meeting closed.
Annex I
Terms of reference of the EGA Conference of ministers Responsible for Human Resources Planning, Development and Utilization
1. The Conference of Ministers responsible for >Imnan Resources Planning;, Development and Utilization (hereinafter referred to as ''the Conference'), is the Conference of ministers referred to in resolution 3^f>(XV) adopted by the Meeting of the EGA Conference of ministers (hereinafter referred to as t;the Coiamission'1) held in Addis Ababa, Ethiopia, fron 9-12 Wil 1930 =
2. The Conference shall consist of Ministers resoonsible for planning development and utilization of human resources and related nrop-.ra^r.es in each member State, 3. It shall be the function of the Conference to assist the meriber States to develop and to harmonize their policies and pr03ran1r-.es in the field of human resources. That is to say, the Conference shall serve as a regional forun for effective human resources policy harmonization and programme co-ordination for consistency and coherent operation to the various systems by which;
(a) strategies for ensuring the capability of human resources as .1 productive a^ent and determinant of national ^salth and personal welfare are planned anO
(b) knowledge, skills and motivational properties of human resources for
ensuring its usability and involvement in socio-economic developmentare created,
(c) human resources quality enhancement factors (physical and mental
healths food and nutrition, shorts and cultural practices., basic needs fulfilment, housing etc.) are promoter? am! nutured..
(d) distributive allocation anl productivity are planned and placement of
human resources for productive use an-J creation of productivity areeffected.
4. ^ The Conference shall further review *ind j:eali<>n various systems, programme's, policies9 objectives and strategies towards a cordon target of desired hi^h
quality human resources individually and collectively required for productive
use as a producer and determinant of personal welfare, and for the creation of regional productivity by the member States. |>^.vw^K**.x5, In carrying out the provisions of paragraphs 3 and h of these terms of
references the Conference shall in particular;£/ECA/T-!RP/r->C/P4/l/Rev.l
Annex I Pa^e 2'
(a) periodically review the developments s status, effectiveness and trends in rr.annower planning, development and utilization, identifying
constraints and problems affecting the development of huran resources as an economic entity and a productive a^ent of
(b) call for and receive i:l,?,nri.ed pro"ranges of agencies involved in the plannings the develo^r^nt and productive use of the regions human resources for harmonization aid ali^nsent with the priorities set by th'^ Conference.
(c) shall on the basis of projects harmonised a~id aliened as in sub- para.^rat)h(b) above, mobilize financial and other resources from the United Hations Development Pro^ra.rae as well as other sources thereafter determine the executing agency i". addition to -oA;
(d) advise the Commission on policy issues and requirements that will ensure a co-orc.inated thrust to the development of the entire spectrum :; of human resources;
(e) review the various broad pro^rarrte strategies and content in relation to the human resources development and management nro^rar.;mes, and recommend to EGA for appropriate action,
(f) assist ir_ the formulation and development of co-ordinated, policies and national machineries as a basis for practical action in promotinr- sound manpower pla^nin?, development and utilization prerajirr.es ; (n) ensure that: h;ir"a"t r°sources -j]L?.^ni^~s .1;£vc1.o^Tne.nt and utilization
policies ai3 TTOTamr.es aAontcid )-.y t^e member States are adequately co-ordinated, harmonized and ^ade co'isistent T7ithin th^ spirit and objectives o£ intra-African co-operation for developmeit ;
(h) initiate within the Term's of reference of the Commission, and its resources,, advisory services on nanoower olannin^, development and utilization as requested >v yiv^nber ftates.
It shall further be the function of the Conference to *■>
(a) determine human resources pro^raraae strategy and priorities at the regional level in relation to overall development ToaiSj, the manpower requirements of various sectors in African economies and the need for worthwhile employment and full utilization of Africa's hu:r:an resources endowment. In order to achieve these purposes the Conference shall provide the raember States with policy and ^ro^raiiTie guidelines for adaptation to national needs.
E/ECA/HRP/HC/84/1 Annex I Pac»e 3
(b) take such measures as will foster effective co-ordination and
harmonization of multinational and regional policies and programmes
in the field of human resources in Africa involving the co-operation of African and non-African intergovernmental organizations
(c) consider pertinent global issues and problems and related international actions having direct or indirect effects on Africa's human resources situation with a view to fortrulating an appropriate African position and recommending measures that will safeguard the African interest;
(d) make recommendations on any other matter pertaining to human resources directly to the Governments of the member States through resolutions
adopted by the Conference.
7. Recommendations of the Conference to the member States shall be submitted to the Commission for appi^Vatijefore they are acted upon by the member States.
8. The geographical scope of the work of the Conference shall be all independent African States and the adjacent islands which are members of the Commission and of the Organization of African Unity and any other State in the region which may hereafter become a member of the United Nations.
9. The conference and its Technical Prepa^at^rv^Committee shall invite
representatives of specialized agencies^oTtheTunited Nations, the Secretariat
of the Organization of African Unity and such other African intergovernmental and regional organizations, multilateral and bilateral organizations as it may deem necessary to attend its meetings and to participate, without a vote, x.. itsdeliberations.
10. The Conference shall invite (i) any national liberation movement recognized by the Organization of African Unity to send observers to participate in its consideration of any matter of interest to that movement. Such observers shall have the right to submit proposals which may be voted upon at the request of any
member of the Commission/(ii) and any professional or occupational association
concerned with human resources planning, development and utilization to participatein and make technical contributions to the work of the Conference.
11. The Conference shall take measures to ensure that the necessary liaison shall be maintained with other organs of the United Nations and with the specialised agencies, with special attention to the avoidance of a. duplication of effort.
The Conference shall establish appropriate co-operation and co-ordination of activities with other United Nations sr-eciaiised agencies in accordance with the resolutions and directives of the Commission and the General Assembly of the
United Nations.
E/ECA/HRP/tfC/84/1 /fiev.i Annex I
Fase 4
12 The Conference shall submit to the Commission once a year, a full report
on'its activities and plans," including those of any specialized agencies.
13. The Conference shall adopt its own rules of procedure, including the method
of electing its chairman and other officers.14. The 'co^'sion) shall, from time to time, make special reviews of the work
of the Conference.
15 The Conference of Ministers shall have a Ministerial Follow-up Committee
comprising the Officers of the Conference and five other Ministers representing the five sub-regions of Africa, elected from among member States on a rotationalbasis to serve for two years. The Follow-up Committee may meet every year but
not less than once between regular sessions of the Conference. It shall operateunder the same terms of reference as the Conference of Ministers on whose behalf
it will acts and shall in particular follow up on the implementation of decisions<-f the Conference.
16. The ECA secretariat may, within the terms of its mandate, arrange inter- agency consultative meetings involving the participation of the Organization of
African Unity, agencies of the United Nations system and other collaborating organizations that have technical co-operation programmes in Africa inthe field of human resources development and utilization. Such meetings shallendeavour to foster policy and programme co-ordination and harmonization as well as promote collaboration in the implementation of decisions of the Conference of
Ministers.
E./ECA/HRP/MC/04/l Annex II
DFlAFT RULES OF PROCEDURE OF ThE CONFERENCE OF MINISTERS RESPONSIBLE FOR HUMAN HE SOURCE I:
IN EXE5.CISS of Che powers conferred on it by Resolution 3S9(XV) of the Sixth
session of the SCA Conference of ministers, para^raoh 110 of the Report of the Conference of Ministers responsible for Human Resources Planning,"Development and Utilization, held in Monrovia, Liberia 5-7 October 1981, and paragraph 60 of the report of the Ministerial follow-up Committee of "ine meeting held in Addis Ababas 21-25 February 1983, the Conference of -^nisters resoonsible for Human Resources make the following Rules of Procedure:
?ULE I TITLS
These Rules may be cited as the Rules of Procedure of the Conference of
Ministers Responsible for Human Fesources Planning Peyelorwient and Utilization.
PUL-, 2
In these Pules,
"Associate Members'' isieans non-self "overnin^ territories situated in the continent of Africa and African islands;
"Category I' and "Category II" mean the categories of membership of non
governmental organizations in KCOSOC;1
' Commission'' means the United Nations Econoiric Commission for Africa,.
Conference' means the Conference of I-inisters responsible for Human Resources Planning, Development and Utilization;
Executive Secretary-' taeans the Executive Secretary of the United Nations Economic Commission for Africa an^ referred to in Part VI of these Rules- ' Poster1' means the Foster of non-governmental organizations which apply to ECOSOC for membership and froiri which categories I and II are drawn;
lrWor?cint<7 Languages'"1 means Arabicy English and French languages
E/SCA/HRP/MC/84/l/Rev.l
Annex II Page 2
I SESSIONS
DATE AND PLACE OF SESSIONS RULE 3
Sessions of the Conference shall be held s
(a) At a date recommended by the Conference at a previous session after
consultation with the Executive Secretary;
(b) At the request of the majority of the members of the Commission, after
: consultation with the Executive Secretary;
(c) On such other occasions as the Chairman, in consultation with the Vice-Chairman and Executive Secretary, deems necessary.
RULE 4
'a) Each session convened in pursuance of sub-paragranh <a) of Rule 3 shall
be held at a place decided upon by the Conference at a previous session, due consideration being given to the ^rinciole that the Council should meet at the ECA headquarters or in the different countries of Africa.
(b) Sessions convened in pursuance of sub-naragraph 'a), (h) or fc) of
Rule 3 shall be held at a place determined by the ExecoMve Secretary in consultation with the Chairman of the Conference.
RULE 5
At the request of the majority of the members of the Conference or in special cases, the date and place of the session may be altered by the Executive Secretary
in consultation with the 3ureau of the Conference. Members should be notified within the period specified in Rule 6 of this document.
NOTIFICATION OF DATE OF OPENING RULE 6
The Executive Secretary shall notify the members of the Conference of the date and place of the first meeting of each session at least forty-two days before the commencement of the session. In exceptional circumstances a shorter neriod of not ^ less than twenty-one days will be given in case of change of venue. Such notification rhall also be made to the specialized agencies, to inter-governmental organizations in Africa operating in the same field as the Conference with which liaison has been established by the Conference, to the non-governmental organizations in category I and to the appropriate non-governmental organizations in category II and on the Roster.
E/ECA/HRP/MC/84/1 /Rev.l Annex II
Page 3
II AGENDA
DRAWING UP AMD ■ COMMUNICATION7 OF PROVISIONAL .AGENDA ' RULE 7
The provisional agenda for each session shall be drawn up by the Executive Secretary in consultation with the Chairman of the Conference and shall be
communicated in three copies, together with the basic documents relating to each item9 to the members and associate members of the Conference, and to the organs, agencies and organizations referred to in Pule 6 not later than forty two days prior to the opening of the session.
RULE 2
The provisional agenda shall include items proposed by;
(a) The Commission at a previous session;
(b) The Conference at a previous meeting;
(c) Any member or associate member of the Commission., (d) The Chairman of the Conference;
(e) The Executive Secretary:;
(f) Other subsidiary body of the Comnission,
(g) A specialized agency in accordance with the agreements concluded
between the United Nations and such agencies;
(h) Non-governmental organizations in category Is subject to the
provisions of *>ule 10.
RULE 9
Before the Executive Secretary places an item proposed by a specialized agency on the provisional agenda, he shall carry out with the agency concerned such
preliminary consultations as may be necessary.
RULE 10
Non-governmental organizations in category I may propose items on matters
within their competence for the provisional agenda of the Conference subject to
the following condition:
