REVIEW - CONTINUED

Page Layout

To change Page Layout on a single page:

RECALL the desired document to the screen.

BRING the page that needs a new page layout to the screen. (Use the SEARCH, PAGE, and/or RVRSE + PAGE keys).

TOUCH the FORMAT key.

HIGHLIGHT TOP MARGIN and type the desired number.

HIGHLIGHT BOTTOM MARGIN and type the desired number.

HIGHLIGHT PAPER SIZE and type the number for the size of paper that will be used.

TOUCH the ACCPT key.

To change Page Layout throughout an entire document:

RECALL the desired document to the screen.

TOUCH the FORMAT key.

ENTER new TOP MARGIN, BOTTOM MARGIN, and/or PAPER SIZE settings.

TOUCH the FORMAT key again.

HIGHLIGHT PAG IN ATE and touch the CHAR key to turn it on.

HIGHLIGHT REPLACE PAGE LAYOUT and touch the CHAR key.

TOUCH the ACCPT key. (Make page end decisions, if necessary).

STORE the revised document •

...

Lesson Eleven--FORMA T II

format with different margins, tabs, line spacing, etc.

If you changed the margins of the document and then turned on the spacing in every format block throughout the document.

Illustration XI-8 on the opposite page shows the TECH REV document with

Lesson Eleven--FORMA T II

TECHNICAL TALKS AND HOW TO GIVE THEM

Robert Green Mayfield University

Page No. I

Format Changes for the Document TECH REV nlustration XI-8

Lesson Eleven--FORMA T II to make the changes in every Format Block in the document.

TOUCH

the ACCPT key to begin reformatting and paginating.

The system is now reformatting and paginating the document. It may ask for your help in hyphenating words or ending pages in the proper place.

At the same time, it is also replacing all the format blocks with the new format settings.

the PAGE key and RVRSE + PAGE to look at your the page endings the same on these pages.

the revision over the original.

11 - 18

For Further [<ead

Reading ciirectly from notes can be distracting to the audience. When making notes, brief headings can be valuable.

Always remember visual aids. Slides or films can have an extremely positive impact on your presentoiion.

Page No.2

Page No.3

Printed Version of the Reformatted Document TECH REV nlustration XI-9

Lesson Eleven--FORMA T II then reformat and paginate the document.

RECALL page that is displayed.

the FORMAT key.

TOUCH the FORMAT key again and turn on the following options:

• REFORMAT

• REPLACE MARGINS

• REPLACE LINE SPACING

• PAGINATE

• REPLACE PAGE LAYOUT

TOUCH the ACCPT key to begin reformatting and paginating.

Note: The message LAST LINE may display while the system is asking you

Step 1

Lesson Eleven--FORMA T II

USING FORMAT INDEX

The 860 has a feature called FORMAT INDEX that allows you to call up the first format in any document and record it in the document on the screen.

This means you can record formats as documents and call them up when needed, saving you the time of going to the format page and making the changes yourself. You may want to use different formats for memos, letters, statistical tables, etc. Any format that you use regularly can be recorded and then quickly recalled.

If you're planning to type a document that has several margin and line spacing changes, you can first record each format as a separate document.

Then, each time you want to make a format change in the document, you simply call up the format by title and insert it in your document. The document in Illustration XI-II on page 11-25 is an example of a document with many format changes.

When you record formats for later recall with the FORMAT INDEX, keep the titles easy to remember. For example, you might number the format documents and keep a print out of the formats for reference.

Follow the steps below to create and store the formats. When you have the formats stored, you will type the document on page 11-25 and recall the formats using the FORMAT INDEX.

Creating and Storing the First Format

TITLE a document FORMAT 1 and bring it to the screen.

TOUCH the FORMAT key and set the following format:

• Leave the margins at 17 and 78

• Set line spacing at 2

• Justify on

TOUCH the ACCPT key to record the format.

TOUCH STORE and ACCPT to store the format document.

Lesson Eleven--FORMA T II

Step 2

Step 3

Step 4

Creating and Storing a Second Format TITLE

TOUCH

TOUCH

a document FORMAT 2 and bring it to the screen.

the FORMAT key and set the following format:

• Margins at 12 and 84

• Tabs at 17

• Line spacing at 3

• Justify on

the ACCPT key to record the format, and then STORE the document.

Creating and Storing a Third Format

TITLE a document FORMAT 3 and bring it to the screen.

TOUCH the FORMAT key and set the following format:

• Margins at 17 and 78

• Line spacing at 2

• Justify on

TOUCH the ACCPT key and STORE the document.

Creating and Storing a Fourth Format

TITLE a document FORMAT 4 and bring it to the screen.

TOUCH the FORMAT key and set the following format:

• Margins at 22 and 72

• Line spacing at 1

• Justify on

TOUCH the ACCPT key and STORE the document.

11 - 22

Step 1

Step 2

Step 3

Lesson Eleven--FORMA T II

Now you have four formats stored on your Student Disc. You'll use them to change the format as you type the paragraphs in the document shown on page 11-25. When you begin the document, you'll record a trailer in the first Format Block so the pages will be numbered. (Headers and trailers must be recorded in the first Format Block on a page.)

-TITLE

TOUCH

TOUCH

TYPE

a document ABC CORP and bring it to the screen.

the FORMAT key and enter the trailer:

• Highlight the TRAILER line

• Touch RETURN three times

• Hold down CODE and touch 4

• Touch ACCPT

• Type Page and a space

• Hold down CODE and touch 2 ACCPT to record the format.

the three lines of the heading shown below. Use CODE + 4 to center each line and touch RETURN three times after the last line.

NO. 73-4715-F

AMENDED ANSWERS OF DEFENDANT,