Paragraph and Line Spacing

Effective Immedlatel'Y, order processing will be departments, each wIth a supervlsor.1

Telephone Sales -- Ralph 11cDonnell

~ Type

I believe this will improve the efficiency of the department in handling our rapidly increasing sales volume.

Figure 14 shows the justified memo.

NOVA STEREO INTEROFFICE MEMO To: All Department Managers

From: Charles Cunningham, Order Processing Manager

Order Entry -- Diane Tucker Packi ng --Li nda Hughes

Please give these supervisors your full cooperation.

Figure 14. Justified Memo

~I

Many of the lines still look just as they did when the memo was flush left. Short lines by themselves or at the end of paragraphs would look odd if they were spaced out across the line, so LisaWrite leaves them flush left when you choose Justify. Longer paragraphs, such as the first one in the body of the memo, have a more finished look when given even left and right margins.

Paragraph and Line Spacing

You can alter the amount of blank space left between each line of text and paragraph in your document by using the Paragraph and Line Spacing items on the Format ~ menu.

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Paragraph spacing determines how much space is left blank between the end of a paragraph and the next line of text. Remember, every time you press (Return), you end one paragraph and begin another.

Even before you look at the Format ~ menu items, you can tell what paragraph spacing is currently in use by the length of the insertion point when it is in the bottom line of a paragraph. In the sample memo, paragraph spacing is set to 2. Look at the insertion pOint in the memo. It extends below the characters on the screen. The greater the paragraph spacing, the longer the insertion point.

Line spacing determines how much space is left between the lines of text within a paragraph.

~ Place the insertion point in the multiple-line paragraph.

Notice that the insertion paint is shorter now, showing you that single line spacing is active within the

paragraph. Hide Margin/Tab Ruler Single Space

1r

As you can see on the menu, both paragraph and line spacing may be set to Single Space, 1-1/2 Space, Double Space, or Triple Space. The settings active for the current paragraph are checked. The current

paragraph is the first one selected, or the one containing the insertion point. When more than one paragraph is selected, the checked settings show the spacing for the first selected paragraph.

To see the difference between paragraph and line spacing,

~ Choose Select All of Document from the Edit menu.

~ Choose Single Space ~

from the Format ~ menu. til

tiK tiR tiJ

Show Margin/Tab Ruler Hide Margin/Tab Ruler

ouble Space 1f Triple Space

1r

The memo closes up quite a bit with single space paragraphs. Figure 15 shows what you see on the screen.

Figure 15. Single Space Paragraphs

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~ Now choose Double Space Lines from the Format ~ menu.

Same as on [I ipboard WS Only the spacing for multi-line paragraphs changes. The result is shown in Figure 16.

NOVA STEREO INTEROFFICE MEMO To: All Department Managers

From: Charles Cunningham, Order Processing Manager Date: July 25, 1982

Subject: Reorganization of Order Processing Department

Effective immediately, order processing wlll be divided into three departments, each with a supervisor. I believe this will wprove the efficiency of the department in handling our rapldly increasing sales volume.

Telephone Sales -- Relph McDonnell Order Entry -- Diane Tucker Pscki ng -- Li nds Hughes

Please give these supervisors your full cooperation.

Figure 16. Double Space Lines

x

If part of your document disappears below the bottom of the window while you're experimenting, don't be

alarmed. With extra spacing, the memo may fill up more paper than the window can display at one time, but the text is still present. In Chapter 3 you review how to scroll long documents through the window to see different portions of them.

Now return the memo to its initial spacing.

~ If the memo is not now selected, choose Select All of Document.

~ Choose Double Space ~.

~ Choose Single Space Lines.

The sample memo was entered using Double Space ~

and Single Space Lines for all the text. In some documents, you may have consistent settings like this throughout. In other documents, you'll want to vary line and paragraph spacing. In our memo, for example, you might prefer to have the three paragraphs listing the new departments single spaced.

~ Select the three lines containing the department and supervisor names.

~ Choose Single Space ~

from the Format ~ menu.

Show Margin/Tab Ruler Hide Margin/Tab Ruler

1-1/2 Space

1r

ble Space U Triple Space

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~ Click the mouse button outside of the selection to deselect and see the memo more clearly.

Figure 17 shows the resulting spacing.

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NOVA STEREO INTEROFFICE MEMO To: All Department Managers

From: Charles Cunningham, Order Processlng Manager Dat e: Jul)l 25,. 1982

SubJect: Reorganizatlon of Order Processlng Department

Effectlve immediatel)l, order processlng ^IAI111 be dl,nded wto tllree departments, each Wl th a supervlsor. I bell eve thlS wlll lmprove the efficienc)I of the department In handllng our rapldl'/ lncreaslng sales ',"olume.

Telephone Sales -- Ralprl t'lcDonnell, Supervl sor Order Entr)l-- Diane Tucker, Sllper\!lSOr Packing -- Linda Hughes, Super'/l so~ ,

Ple;~se glve these supenllsors 'iol.lr full cooperation,

Figure 17. Different Settings in Same Document

The three lines now sit on consecutive lines in your document. But in addition, the final paragraph of the memo sits snuggly up against them. What happened?

Each of the iines is a paragraph in itseil. By selecting all of them, you selected three paragraphs - including the (Return) at the end of the last department line, which

determines the spacing before the next paragraph. You only needed to select the first two lines to get the desired effect.

To correct the spacing,

~ Place the insertion point somewhere within the line "Packing -- Linda Hughes, Supervisor."

Tucker, Super·.,.Ii sor hes_l Supen/i so~