Draft report of the eighteenth Governining Council Meeting - IDEP : (Addis Ababa, 8-9 December 1978)

'jiiinitiiMirraminnri^

ECONOMIC CEXMSSICN FOR AFRICA

Distr.

UMEEED

IEEP/18GC/7

9 December 1978 y

Original: EMGUSH

DRAFT EEPOBT CF THE EIGHTEENTH GOVEMCNG COUNCIL MEETING - IDEP

(Addis Ababa, 8-9 December 1978)

A. iVTTEKDANCE AND GRGHNEZfifriCN GF WORK Opening of the meeting

was pg^oed^by tl>e Executive Secretary of EC&, Chairman of i*;-;Govbiriun^Bafuhcil^^f'lte.'-He-welcatied all the participants and emphasized

that the report of tbs eighteenth Governing Council meeting would be sub

mitted to the fortiiccnilng Conference of Afric^ Planners:, Sidsubsequently

to the EGA Conference of Ministers which was scheduled for tferch, 1979 in Rabat.

Attendance ...-.,..■ . ... ... .

2. The meeting was attended by the following rronbers of the Governing Council, The Executive Secretary of EC&, ex o£ficio Chairman; the Director of IDEP, Secretary;; ^^ jMs&isfc $ow, representative of .tte-hps^.JScviepiRient;

Mr. Kacim Branchemi; Mr. Anseleme Murango; Mr. Patrice Mandeng; Mr. Essam

vfrton€Hs:se¥j-' Mr^19ugSrie'vC^esfd[h*'H1fied6;' Mr;* Lahlo\i: Fouad; Mt. As'sane^iop;

Mr, G.P.O. ChUcelu; Mr. Simon'-i^bilinyi? Mr, SCafando^Talat; Mr.'B^riitt Borna, UNDP Resident Representative in Senegal.

■ "-V-- i-':-<Cr'•:■■■' . ■■ ?1.i,,'a;c'~ j'»t "■ :v :■..■*.'■>-'"■' . ■^■■■■-■rAi " '■ ■. .'■ : -:.: •■'■■■ *\-

3. Also attending were Mr. R.G.K, Amoa, Deputy Director of IDEP, Mr, A.

^ tfensah,. Acting Senior Atitiinistrative and Finance Officer of IDEP, Mr. J.B.

Jeffrey-Cbker, Chief, Technical Assistance Co-ordination and qpera£i£ns Office, Mr. G.E;.A. Lardner, Chief ? Policy and Programrie Co-ordination Office, Mr.

A,B. Tail, Chief of Aaministration and Conference Services Division of EGA,

^, J. M^ EGA, Mr.

Otto B. Essien, Head/bl!3DP Liaison''^fire^^ECa'^'QaD1'/

The following members were absent: Mr. Omar Osman (Scmaliaj and Mr, W.K.

Nkowani (Zambia)»

4. . The following.,ag^4a,was.considered 1. Opening of the Meeting

2. ,.Ad^tionrO^.rt]^,.^ej3da, inatters.,arising: frent,the.-seventeenth

Governing Council''meeting"

3. Review of IDEP activities in 1977 and 197&

4. Iteview of 1978 budget implanentation

5. icfe Progranane o£ Work for 1979"

6. IDEP 1979 budget proposals

7. Review of the Report on Follow-up Action on Decisions relating to IDEP taken since the Sixth Session of the Conference of African Planners in October 1976. (Document 18GC/5)

HEP/18GC/7

Page 2

8.' ^o^lo^u^Ac^on'-^'mcisiGns relating to HEP--taken since the

%h&rC$pfer&nce of African Planner^. (Document

9','* Report of the Audit' and inspection of IEEP requested by the ECA

cijJB E^M^^k^i^^^ 2o ;rv/-: v • • ■ : >■ ■■■■■

11. Other business

12. Adopticn of the report 13. Closure of the ineeting

■''':'■ Statement-by the Anteassadbr^f 'Senegal to'1 Ethiopia ;

^^vs^fe Ambassador of .Senegal^ to.^hlPPte-^^^ to make a preliminary

the C

6, ■. Ihe Executive Secretary, Chairman of the Council, explained that

members of the Governing Council were"elected in their personal capacity

and that any person not so elected could not make any statement, or parti-

cipateto tie ^^hB^jl-'^'^ W^p':t^;;=!a'1 i-"; ■■ x'r'l!-

i. A livelyfdiscussiori!ensUeS. 'fe/'cM^iu, an elected member from Nigeria,

stated that if'ambabsadors' from member "States were allowed to participate,

he would like to'cail 'upon the Mgerian" Ambassador' or any other official

from that embassy to join him at the meeting.

8. The Chairman of the Governing Council referring to the Statute read out the nariBs of the elected members. He requested the Director1"of -2EEP to

clarify wfethei*f^jr§rother persons-should participateY" :'r "-';"-:

Gbverrfent, as host

Government, should be permitted to nominate a representative.

10. It was then reealled"tha|' that "had been done and that Mr. Sow Malick

was that representative.

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IEEP/18GC/7

11. ^b i^^

all Qyer .the wc>rl.<5 na&negbi^ observer^,H,In, his;,;view, ^nqi3y:(^nt;;'.sfc;is.sue was whether obser^ei^.ghoiad have..-the;.

t;.

^,, It was ported ..out? ttjat ,as, fap: as tihe; 0o^rnin&£gp^^

dbsenreys hadipeyer been .admitted,. Tha^ was. the. figret;t^ in.^e la$t .; r . past three years tjiat'such a ques^cn.had been.:rai,sedf, r -..,-:." ,,,\; =.;,.

13. Mr.* .picp^'l^rom Ita^tanla ..suggested, as a; wajr of en(?ing..the.-^iscusslaj. ,. , that the Senegalese itafcassador)f§houl.d be allowed to.attend as;ian,observe??,.,,....

without j?he,.^lg^t to spea^jc,... The Coyncll-^gceed^^sui^ego^^^u^^tXp^^:-^

on the unde^tanding t;h£|_,this xW&&^-<~yQ^«n{$ ■-.

14, Mr. Sow MaOiclc then made a statement whic^,, at,his, request,4s,rannexed ; T

to this report*

15.. 3h.:replyr\to.JSpj Sow Malick's statementv the Chait^n'sald-that as soon ' ■'

as he had. beemtoformed of the. problems-at I££P involving its Senior; Ad-""' ■ •; >

ministr^ite^jand^rJilnance' Offtcery:he: had :ocrtvened a meeting of■ the Councily:'"■-"v' which had fteenoaborfeed by the Director of JEEP .He pointed ;out ■ that there was an1 item on the agenda dealing with this issue. Nevertheless, he explained

that in April tie hali been4eii that-%fe;-Se^or MniniBtrative and:^pitianpe::- ■■:;:: — Officer fiadtieeti'^declared persofta ncn grata by the Government of Senegal and' had, had to leave ttie^ Country* 'Iheit^ai^ went "on to say that he. had sent/

the; ?CA Chief cf .Admijilstratic^ tp; Mcar to. find, qutitot-was hapennine;, '■'■

It had beco^ clea^ Jhafc, aft.er. ^ ,.

had been .declared.perspna npn .grata he cojJd^jJjO^^^^ .

present his: case to the Council;: that being the case, he,, .jtjh£^ChainiHa had.

convened by cable a meeting of the Council to be held at Addis i^abaso that the Gdverrflng douhcil could-1listen to the Senior Administrative anc

Officer if necessary. IMfortunately, all the numbers of the":'Councii^nad

IDEP/18GC/7

Page 4 .

received two cables> which had confused tlie whole issue and that only a few days before the meeting had been going to take place. In such cir

cumstances, the Only solution^had been to" fib'stpone the meeting indefinitely. •

In the meantime/ theVEXexaati^ ■■•'• "

opportunity had bden takeai-ipb:a^eal member Sta'&f& to pay their- agreed cbhtri^

butions to IDEP. Moreover, the Constitution of IDEP, which hadbeeri::^ent back' frcm Headquarters, had been discussed with a view to making it conform to

United Mtibns rules1 governing'■S^?^e5^..^^*Jaigttt&tf, m^nbet'1States'"had1 asked for ICEP to be audited and for a^fepoit 6#^&at^au&£t:'to be" submitted within 3 months1 time. "Brat report had ho^ver^^reaeH^'lh^ secretariat only a few

days previously and it had been impossible to convene a meeting before it . ,

arrived. The Institute was basad in Dakalr^aM :%e^verning Council or^i-

narily met there; but there was nothing to jirevent it from meeting elsewhere in Africa, This was not in fact the first time that "it had met at Addis .Ababa.

Ha pointed', out that when the Council met in Dafear, it was not the.guest of

the Government of Senegal any more than it Tf*as the guest of the Government of Ethiopia when'if met1 at M&Ls'£foaba.' -' ' ' •-.-■■*

16. The Chairman ended by saying that he had been to; Dakar recently and had been given- the opportunity of: imeeting with the1 Head: of State and seme

Ministers, with whan he-had had "a long discussion, ^hile in Dakar: he had

raised the question of th^ eighteenth rreeting of the '(Governing Council and no objections hadbeen, voiced to its .beirig heMfat ^ddis ^bafoa in tfecember, • ' '

Matters arising £ran the'.J9'th'Governing Council, meeting.(Agenda item,2), ,f-7 , .-■■- 17. Under this agenda item i^j^Duncil considered the :draft minutes, of ,th^

seventeenth meeting of tiie Governiiig 6Dancii"pf IDEP (DIH/2818/Rev.l)

18. In-reply to a^guestion"'by^ofe of^ the^membersV Mr/5owifalick informed' the

^provlsai^'^'^S'^iniilibh'1 ha#feeerrfficter:^y the'' ■ ' ''■ -

^^s"thes construction^-.^

to house the

19. The minutes of the seventeenth meeting, were adopted subject to a number

of aroandnents from the floor. ,

"'■■'; Mf.

m-5

, Review of. IIEP activities in X977 and 1978 (agenda item 3)

12'6." In iritroducihg documents' IDEP/DIK/032-78 and lSM/0^2/783 the Director

of IDEP pointed out that the payment of fellowships on the 'basis of

Indicative Planning figures was riot satisfactory and thel Institute had been forced to rely'oh other sources of financing and hot" for'the Jifirst time, In^ 1978 there had been no active quest for founds. Because'a"planned trip

to the Netherlands had not been authorized s the Institute had lost 20

scholarships. He emphasized the material constraints encountered by the Institute"in. at

simultaneously*

p

I""J''""'' Institute"in. attempting to conduct first- and second-year courses

. 21.' ■"ihe" Chairman expressed the view that the report on the activities of

IDEP was far from adequate in that the document did not concentrate, on the

-■-J1"-A'~v years 19?7 and!,1978 and was hot detailed enough. ' The Governing Council for ' "'" "liistahce1 should be toid how many students were being trained' and what kind

; "v'vaf research was being "conducted by the Institute ?o that it'would be in a'

! ''■' 'position"t6"convey 'a clear picture of the achievements of IDEP to the Con-

"Ov ^ "iference' of Mrlcah Pianriers ahi the ECA Conference of iVtlnisters.

■ * ;" 22V''iylfer^i;'p^^the'itenbei?a-said they felt that mention should be made of

' t:<dw"':''cU^s-"iri;reVa^ies in support of activities, that the two documents presented rjr" '"7;i"by:itne DirSctbr of life "should be integrated and that there was a need for

r ; '"■some'" kind of ari evaluaticn to be included in the report. It was also felt

■ ,. that the report contained ho clear statement of the philisophy of the

1-! ■ ■ .

I- Institute* Moreover9 the only difficulties mentioned in it was financial 't ^-■^■^47j±: ■'■■•■ •* ■■.■■■'* ?*?■> '■■■.! ■•■'■ ■■ ■!■•:■' ■■} :~ "■■:■■:■■■, ■.-;-"v,H' .'■■■■' ■"•■'■ ■"■;■■.■" ■■■'i:- . ■'■■-■

^ i 'difficulties. Nothirig was said: of the requested improvements by the Con-

; ! If^re^ce of Mnisters'at its thirteenth session. It was the feeling" that the

■ .; number of students accommodated"-by' the institute was too small.

1 23r, ''T^'i:6iainban'sa^aJ'the Couricil "would like to know what IpEP has achieved in 1977/1978 and what the students of the Institute thou&t about its

r

IEEP/18GG/7 Page 6

... activities* .Contrary to^vfaat the Director had indicated,, over :$ 1 .million had been;spent<.. ^eN_member^.Governments would like to:know what benefits . .they had, derived, from the Institute: how many seminars had been held and

in pursuit.pf what objectives and what resources hacl been involve^.. 3h

; other words, it was a quantification of activities. wMch.:was needed..

ii_. 24, ,_ The Deputy pirectpr remarked, that there, had been no budget .line for

training in 1976 <. ^By calling up.pn other sources, the;: Institute had managed

to train 20 students for that year. In the 9-month course in..1977,. 31 students had been trained, 28 of whom had been financed out of the regular _ I^bud^t.and. 3,.by^.otherva^ncies such as UNESCO, FAO.and UNIDO. r-:

■; t

25, _ For the new I year, cycle 3 it had proved impossible to stsirt /tta$. 9-month

course before Ifecei^erlg77.,. Oily 25 students of, the ^0, students, selected had been trained, it haying been discovered that the background of some of them was inadequate.^..Ihe 3-mpnth course, which constituted the,,first part of the programme for. ttie second year, was attended by pn3#..2Q\students, 11 of vtocm had been enrolled in the previous course. It had been impossible to accept more than, nine new fellows because of a ..shortage q£w i^inds.. It .was .thought.that the _ 3-month .course should be extended to. 4..mon^,^ecause

of the importance of the subject_ covered. The Deputy Director explained that there was not _enougi interpretfers to have run from. October. as_

panned.,. ."_ n ' . ' _

26 .^ ^ IMP Resident Representative in,Dakar proposed that the,Pirector

? shou.ld.be as^ed.to. prepare a comprehensive report, covering the following

3'issues: _(a).ivTraining in 1977-1978^

(b) Research activities and (c) Seminars, having the objectives for which they

were, hel^f t;he results achieved, and the_ difficulties .encountered and making

recommendations.for the future. . ■....'.;., ■'.. . .'

IDEP/18GC/7

Page 7

27. The C^airnm. andr some-mergers supported :'

members ;asked ^ieti* the', programme reconimend&f^'the Conference of ]':'*

Ministers; had, in fact, teen implemented. It if had not, thTCouncil should know why and should be informed of the solutions that were being

proposed. . ■ ■ ■ " .

Item k—ifteview of 1978 budget implantation (Doc. IDEP/18GC/3)

28. The Chief of Administration and Finance presented the document which was in two parts. The first'part dealt with the iirplementation of the . / ordinary budget for 1978 whiie the second part reviewed other bilateral:

funds entrusted to IDEP, -it^%as stated that the ±nl^ea.a^a^atlai of $1,300,000 alloted tb-TDBT for 1978 had been cut to $1,000,000 by ECA, Since then, following receipt of contributions iron member States, the hew budget had increased to $1,130,927 and it was on that basis that the

balance- sheet had been made out. 'However, it was still anticipated that '

there would be a ^^ Seme causes of \

the deficit were ^broughtr to the attentibrf of* members of the Council.

29. As far as Government contributions were concerned, contributions had been received-tfoa*".both 1977 - in axrears-lM'formB.: It was stated that the Unlt^Re'publicof Tanzania; had contributed $48,000 but that .this'had "

b to be1 recorded iri:the document. V vL ■ ;

30.- Some information ;was given on reimbursable services to non United

Nations organizations. :-. .. -. :

3iv During: the'/ensuing; discussion, Mp/"k^<^-ftxm"'l^/ydlta said'that he

was. bitterly disappointed .%o see that his country's ■■ coSkbufcioh hafnot been recorded,, He quoted correspondence exchanged between7& SoWint and the IMP-Resident Representative which showed that his mrerrmentmdoor^ : ■ trlbuted 2,169,000 CPA francs for 1977 and 3,800,000 CPA francs for 1978 .

to:IEEP. :, -:■•■ ■ - . . . . ■■ - .".. ■. . . ... .: .. . ■

IDEP/18GC/7

Page 8 ...

32, Tbe Chief of Administration and Blnance of IDEP acknowledged that there had been correspondence, on the issue* The contribution had not been

recorded sijip3y because contributions were not recorded until they had : ■ actually,been received, ...'.'..■' -, -" , , ...,-•-..:•

33. The IMDP Resident Representative in Dakar confirmed that instructions, • frcm the Upper.Volta, <3ovemnient had been given, to transfer the above- - ■'

niantioned contribution"Hit""that'norconSet^

34, The Chairman took note of information provided by Mr.. Ka^an^p,:and : .■. \'

urged the Chief of Adndnistration and Finance to follow the issue closely.- :

■ Ife said that the. Upper Volta .Government lad undoubtedly paid its contri bution and that the delay was in all probability due to cornmunications

problems. ._ . , . ,

35. Mr, Montasser rfrom Egypt s|dd.that. the ^.presentation of the budget im plementation should be jjnprpved .by^c.p^paring-..the. current budget with those of the past two yeOT^pnd^n^^op^^s^^^^Qa^o^ ^nking the L budget to

the programme. .

36. 'The Director of IDE?, said he _was not .satisfied with the procedure for collecting'member States' contributions for it was. impossible to obtain a

full picture of the money actually received. By way of example, he cited the fact that the Kenyan Government had paid its contribution via the UNDP

Office in Nairobi but that ^neither IDEP nor ECA had been informed...:: -'■<- .

37, In 3?eply to a question on what UNDP had done to expedite contributions

from member States, .the UIJDP Resident .Representative in Da^ar, said that

he had cabled all his colleagues to convey the recommendafeions^Qii-ithe Govern ing Council, The main thing. w,as to note ;which member States failedi;t:a .

contribute. The IDEP administration had made,a serious mistake■.in^pay!ing;[iij s

Page 9

^expenses .furred to :$77 from to

^";% !^^t' IEEP 'hd fild t acMeve&sinain objective since in- t' IEEP 'had failed to acMeve&sinain objective since in- sufficient provision had been made for 'fellowships. He^ui^gecfCblihcll

p^elcs tg remember that a certain amount had to'be, set aside from the UNDP ' '* ccntrlbuticn in. order to finance fellowships^; Hliske^'^hat; were 'the

reasons for the deficits'in budget lines lift l^'^rttM'^i&F'&A.*■■.'*■

4 jrequ^ted cjiarific^tion of budget line 4200 whi^:shdwed an unencumbered

38. The, Chairman said that it would be advisable to lobk at the bufiget

ftxm tlng.Ito.tln^ iJP.avcdd any deficit. He1 weriaered how the deficit was

to ^'co^edr'^ring^his'"visit"'to New York he Mpersuaded'UNDP1 Head- .

^ers'tp ic^ributef|3?0,000 to;the revolving-:fund; that ateuriffe'had :

!been;spent^"in ad^tion to the $800,000 alr4aoy contributed b^ UNDP, 39, Replying to some questions, he said that, wHenteMng OTer^from OTC, EPA had tried to start off on a sound.-basis. The initial $1,300,000 appropriation had left inany questions unanswered, it had "been deeifed ad- yisable to takeanother realistic, look at the budget; it m^ ■ "";~"'"

" ,^ fpr iQh^t/reason .that the budget had been cut1 d.cnw to $i,i6o,000,'

JL 40,' "Mr. Jfendeng from Cameroun' observed that it was hisunders^itiig that l&P had not accepted the reduction of the budget "and ha&Jc6htirlued spending on the .basis of the ori^.nal appropriation. "" J ' "^ ' ' ^ ^^_' '_

■41v""Mr* Montasser from Egypt noted that the' same' uifortunate situation

.arose eve^y,year in ■connejdon with IDEP bud|et implementation.

42,fV£iy'"other meiribers'pointed out that reduction of the budget after it had been approved had created much confusion. The review of the -TTEP -

bud^t implementation for 1977-1978 was, in fact, a ftoancial statement and

the deficit might be higher than the anticipated US$143,421 if some con

tractual rights in the allotment had been omitted.

Page 10

43... $c« Chikelu frcm Nigeria Wanted to know why the balance of $US165,294

;.had teen transferred fran IDBP to

44. other questions were raised concerning the assets of the Institute mentioned in £nnex VI (£nn'ex VI' had not been provided),

45» Many rtembers raised the problem relating to tie per diem which was

very low considering the.'actual cost of living in Mdis £baba. They

suggested that the Dakar rate should be applied*

4 6» . £fter a long discussion the Governing Council decided to pay a standard rate of $US 40 irrespective of where the Council met- However, the Chief of Administration and Finances' of JEEP pointed out that since that decision was contrary to United Nations regulations, he would have to ask the executing, agency for permission to make such sn overpayment.

; i '."■

4'7, In reply to various questions raised bv-mehfcers of the Council, E3r.

&noa, Deputy Director of IDE^p explained that IDEP had acted as'soon as.the

cable lad been received from Mr= Elissejevf Chief of ECA .^^Ministration, concerning the reducticri of tha original, allotinent from $USI,300,000 to

$USl,10Qr000«, However^ IDEP had asked ECft to recaasider the budget line '"fellowships" in order not to curtail the Institute's it&in activity;

unfortunately, it had not received any reply. Furthermore., Mr. ^aiioa drew tba attention of the members to a niemorahdum. from ECJP, forseeing an , anticipated deficit of $US140,00C despite the sugge&bed reduction,

48. The Acting Chief of Administration of 1TEP gave a full'explanation of the causes of the deficit in particular budget lines as requested by the r UNDP Resident Bspresentative.

IDEP/18GC/7 Page 11

49.. Cambers of "the Council suggested that provision should fee .maple for -■■

inflation in the preparation of the budget and that every effort should be

made to ensure that the budget line "fellowships" was,..not cut. It was; <

suggested that, in future; member States should be asked to pay .their con tributions in units oi account in order to avoid the inflation, issue. -In, future, provision should te made in the. budget for contingencies.; .... .... ,,,-.

50.. The Director of the Institute explained why transportation of students

had been: maintained provisionally, . -, ... \

51. The' Oiairmah pointed out that it was an established United Nations practice to seek authorization before increasing any expenditure. A

certain financial, discipline should be respected as set cut in-ikfeijnistra-

tive Instruction No. 83. Uider no circumstances^should Iim .exceed, any,;-..

expenditure^^without prior authorization.

52. it was decided, after discussion, that provision of services fitree of

charge to other organizations such as GODESRIA should be. discon|uiued^ as

from I January i979;. ....

\!:.cr

53o Turrdng to the i<fea of using the unit of acccunt::which was a very attractive one, the Chairman' pointed out -tiatioenjbers shculd.t^into account-the poverty cf-'inaniber States and s^puid. refrain ,fran increasing-

financial;.burdieh.. ■ " f .. ■, . "\'_," ■'. ... -. ■ _,.■ -..-■..■■■■ ■■■. :;.-; ; .:

54. M^^nfembers expressed the view that the budget should be in accord

with the programme. It would be also necessary to compare the level ^qf ,

'against the appropriations. . - ... . \-.

55. Mr. ]*edo from tte'Central African Empire remarked that IEfe> was pay ing, for some other organizations? that naturally had an impact on'its

budget.'1 "■ - ■" " . ■' "- -'" ■ ■"■ ,."""" ■" ■"' .■ ■■ ■-::'■■■-

Page 12

56. With regard to fellcwships it was decided that at least 40 scholarsMpsvsh6uld be paidai

57. m reply to a question raised"''fcy'' sane members," the.UffiP\ Basiclent .i;, :

'

Bepresentative'; plained the dltference^ between' an approved,^u^t anc^'.1 f.' authorizatichto1 incur''ej^endi&re. ■'>€enever an' executing..agency..^pted Z that there wasrany mfficul^ in^availability of''resources, it had to take

measures to adjust the haidget accordingly, ^ .„

58. ^s far as IDEP's autonony was concerned,"Se Resident Bfepresentative emphasized that since the Institute was a l^iited Nations insti^ion,, ajl rules aid regulations of the'lSiited Nations ^should^ be applied.,. ', ■_., 59. The'Director arid the Deputy Director explained that: the. inain,: cause of the deficit was the failure'"of"Honber States to pay their ccn^ibutions,.

The change in the approved budget affected the implementaticn of the

programme of the Institute.

60. The Resident fepresentative recomended that, in'futute'fV^'./J^eming Council should hold two sessions and that, because of the reduced'budget,

available resources should be utilized with care. . - r. ■ '

61. The Chairman asked mS'lo" prepare a programme budget ^isteaa of aEi;,,,, ,- a&nmxstrative oie. In the:ipast IDEP had accumulated deficits and the Z-.'Z-y-

problem now was how to wipe them out. There were many other institutions in Africa which did not have the financial problems that IDEP was-having.

o*. It-appeared that m-mber States had sane doubts about,what,.was being done

at IDEP; that was clear from the fact that they were not paying their

contributions.

■Page 13

63. It was decided fchafc<-<a. three-man' for ^lic^iprojeotsjmenifce^States

64, .fpa.e,;iljirecfc6rvof, 3I

65. Ooneenaii^tfe^

services ren<3ered by ^

had teen decided to call upon CODESKtA to pay iimiediately -the balance of

$US 23.>543r*37^iteit0niEED!.-. It-^asireifceratsditHat GODESRUrshGuia^ineeti its

cwn e^en^txtre£<and^i&Rpart^ ^ ^

66. i^s regards the Third World Forum, it v?as remarked that IDEP should not have-taken ;tfe@ iriitiative;;'to:pay:for a ineetin^:tliat'fei beto--emvened-by1 *■' anotherrc)rganMai?ion^ It was^decided thatliM'oshdGll^^e'tthe'bai^ '

$US 7,56f, -giaifl ty.rEO^ oriKOl or ^. .ttose v^^ ^-V

67. Withiregard.rtaddie/Fceaach Goverranent/ tEiE^waS' requested t&'see'-t&'-it ';

that th© outstanding,balance was paid as quickly !as"p6ssiblevv v> ; ■'■■■"'' t! ^:

,. ..„ .. ... ._... ... i , .

IDEP Pjgfisgramr^' o£.wprkr£or .1979 (agenda ±tisrir5) ■■'■" : ■■■■ '■'■■■^.•.■•s-rv.-.p. >fivoy- 68. This item was introduced by the Director of IDEP/ who referred to' the

ccritents of document 011^043-78 and indicated that the basic 5-roontti course,

which shouffl have'started in' October 1978and 'runup to tfe end b^ July

1979, vcuM-sfert^iy^in/iJaht^r^!'I^79 becaise not enciugh^ I^F-Jinanced' ■''""'

scholarships h'M t^e^ft "aVailabie* The"9-raorith course prcgraimie asapproved

fcy:the ODverning CouhCil at xts sevehteehth meeting would therefore be ad-

justedi:© ruri' fOr b&y 6 ftidnths, frein.January tb; June 1979. He pbilSited out that-what'ha&ft^pehed in the case of tM ^-^nonth course "for the academic 3 ''""

year 1978/1975 was'iiifact a fepetrfiidn of whatvha3t(fiappened the preceding'"'""

year.

IDEP/18GC/7 rr'" ;

Page 14

69• As for the 3-month specialized programme, the Governing.Council Was

being asked to decide on one subject to be taught under that programme since financial constraints made it impossible to operate courses in three subjects as: originally.intended. Although it;had:been determined/; through - contacts;witb; African ODvernirientsr that:regional planning was theonrost £opu lar subject, FAG had^been approached with regard to a course..oil:agricultural;

planning and the UNESCO Institute of Educational Planning, regarding one on human resources planning^,; The second half of the second year. pxo§xmm&'->'■ ■ '-■■

was bein$ organized to-run,frpn January to June 1979. r ; . " ~;~ :■;. v

70. . ;Since it(had. been:;;fpund,that; many Governments vere .Tmwilliiig";t0;-use' ' ^

their IPF.for-studies;in[H3BE> provision..for only 20'solaolarships: for the' >^

9^nonth course had been made in the provisional budget for 1979.

71. Ir>: the discussion which followed, the ■ Council stressed the in^orteaiGe ;V

of the Director's -seeking the, consent of the Council before.deciding'to" - h"- deviatevfa?qm the programme, of, ^ork approved by it even though, as; in ^the;•. ■ -;

present case, such a decision was taken for reasons of financial constraint.

The Council, was, in any case, still of the view that the programme of ■ ■■

work it had approved in December 1977 was a sound'one and, in that con- •■■

nexion felt that the 9-month course was the core course in ICEP although the 3-month specialized course and the 6.Titionth.research course;were also „;";■( ■

important. ;

■ . ■ ■-■■ , " ; i-:---,X(- : .-■ ' ■ .■'.- ■ ■ '

72. The following order of priority was established among the various

activities of t|ie Institute to guide the.Director in tfe use,of the . .

resources .available; 9-month course, 3-^nonth. spepialized cours^,, 6.rippnt]a.-... .

research coursey syn^os^La and seminars, research; and ..advisory SG^ices^ The Director was requested, to sui^nit to the Council under agenda itiem 6 a pro-,:

gramne budget indicating how many inan/months, man/hours., and other, resources...

would be devoted to each part of, the programne an^l the, corresponding■■,'4r.-ll .

financial requirement. As for the academic year of IEEP, it was decided

°that ^since there was-nothlng sacrosanct afeout the traditdaaal^acadonic year,

the institute should base its programme on the Ja#ua^~D©ce#3er calendar

year, especially since that corresponded to the United Nations accounting U™ periaC ^'for'an^Sifiiculties which ttd^'be'enB^^ of

""''such maters'as the^tirning of the lecturers1 leave, flexible solutions were not ruled out, and the management-'fes free'to explore themi•' ■■'■"

"■"'Vir Toprovidea iredhani^m. for resolvingproblohs which M^ht' arise owing

to the heed to modity the prograttimes approved because resources were

'not available to impierteri€ them;- the" Council decided td estafcli^i^a/Stand ing co^ttee:'cai§rigiii^: ^Chairman, the^'Mrector of' lOSP^' a'rep^senta- ' tive ^of WtP, a representatf^ cf: SenegaSy -&■ representative^oi

African subregion and a representative of the West African ^

^^% j;

Page

B3Yiew,pf Ife report on follow-up action on decisions relating to

taken since' the sixth session of ^he'Conference of African

:!■ .■-,'■"--■■■-.■ Planners-m October 1976 (agenda-item 7). :. ~ -\-: . ■: ,,v, _■. ;

In. introducing the report contained in ,document inp?/18GC/5, the Chair- . .pan said ba felt its contents wen' a long way towarc>i explaining why he

had not eonvened the meeting sin Dakar B " . ., .. . , . .. .

After an exchange of views;6rv the situation reported in the document, the Council decided to take note of it. It was Q& general view of the Council that it was the prerogative of the Chairman to convene the meetings arid to defcer^nine the venues. Those who had been responsible for the

; situation described in the report were asked not to allow sucii a problem to reoccur. ...

Follow-up action on decisions relating to IDEP taken since the sixth session of the Conference of .African Planners (agenda items)

In his introduction to document E/CN. 14/C&Po7/7 T the Chairman explained that the document was intended to inform the Council of action taken since the sixth session of the Conference of Mrican Planners, to which the Council was responsible- The main items in the report related to the revised

statute of IDEP and to the action taken in implementation of resolution ECO (XVIII)/Ites.l, which pertained to IDSP and had been adopted by the Executive CtaKimittee in May 197 8 *

Following the adoption by the Conference of Ministers of resolution 320 (XIII) concerning the strengthening of IDEP, the new draft statute annexed to that resolution had been submitted to the Economic and Social Council, which in turn hscl submitted it to the General Assembly. The Document had been considered by the Fifth Committee, which had discovered

that certain sections did not accord with some of the financial, ad-

ministrative::^an'S i&S?s©nnel rules; and: regulatlbris of the United Nations and

had made: the necessary chah^es^ c"ffie CfeherMfiasserrbly meeting in plenary sessic^fe^-d^eided-t^'-ref^r-tte^aft si^tute^as amended by the Fifth CatinitteejfeacK t&*&£P&Ek Conference'6f'■'imni"st^r:s' ior action. Tne statute had been subnitt^d to; the Ekeaative'Coiimii'tee^or its consideration at its eighteenth :meetlhg in-May 1978, Jand -£he 'Cci&tte'e had endorsed the

amendments madefy the Fifth G^miitteei and had "macfe an amendttent of its

tf according t© this amendment the Governing feuncii would be required to

an annual report on the vrarkof the Institute/including a complete audited report in respect of all income and expenditures, at appropriate meetings of the Executive Committee or of the Conference of Ministers.

In the same resolution; the Executive' Commtitee held invited the Executive Secretary, to sufcmit,: through the Conference^ 6f'African Planners, a can-

prehensive>:reporton the^ general adrrdnistration/ financial management and training and research programmes Of the institute' to the to^jentieth meeting of tl^Executive Committee for consideration by the Conference of Ministers at its next session.

■;■ :,jIn-^espofiSe' tc& those-request^ £n kidiii nad been carried out and the report■x^>i^>rM^chvl*as"a- rcbrifidehtiai brie, 'was before the Council for : discussion under agenda item 9, Ther statute1 as amended by- the Fifth Ccm^- mittee and the Executive Corrmittee would be submitted to the Conference of

Af]cifean;.PlanMe3?'s' at :its: ifeeventh"'Jsi:S^ion, and t&-felanners would, in turn; :

submit itv.tdxffie^fConference of'l"^iist§rs;:;" ' J ; ' ■/■■''"■■■;"

*Ete Chairman informed the Council that bn 1 January 197iB ECZi had

become the Executing Agency for IDEP and said that .a lejbter had been sent

.numberJStates^ to that effect.

IDEP/18GC/7 '■'"■■

Page 18 ' '

In the .iiscussim which follwed,. the. Council expressed conce»*Bfi-, h*

the Fifth Cormittee, in its antenctoents,to the statute, might not have .- reflected the wishes ofjthe Conference of jiinisters, and, m particular*• - - 018 0listers' intg*ion °f making the Institute.an autonomous African-^-: - institution instep of a IHP project^ Mter listening to explanations . .-.-

provided by the chairman arxlthe representative of top,, the

<tecided. that the whole status of the

4 of ***=?"' Winners, and that the Planners: should^ asked to

™ke ap™iate recomendations, based on its findings ,ta the .Conference : ,;

of Ministers. ''■':',

Council also expressed concern, over the perennial problem of finane- ang the activities of IDEP, ^ich was aggravated by the: tendency of many - , Mrican Governnents to lag behind in. their contributions. .Itwas,decided, , that the following steps should be taken, in an effort to remedy that . .;-.

situation:

(i) The rronhers of the Governing Council and of the Conference of the Conference of ..African Planners should take it upon themselves to do all in their povuer to see. that their respective.Govern-,".'.-

. . me^ts paid their contributions; . .

(ii) \^.*ai^ne^^

it a point of duty to ascertain fran ,t^e C^e^^nts.of; the countries to #iich they were accredited whether they had paid their contributions to ipEP; . . ,,MT,..,,.„,. ...,_„.:„

^ ^^^.do-all, i^^^^

the financial and administrative management of the Institute since adverse reports on its management were bound to discourage

Govemmsnts;

IDEP/18GC/7.

e s^aff of ID^ s^^^ of

:'"'"■"'" "■the riievahce of its' activities'to Africa's chari^ihg'needs in

development and planning. '"'" '""'■

v A'ltterhber df "the Council asked whether the Directorof XOEP had been giveti aVi dfijxirtunity to present his views to the Executive" Conmifctee "at

'its eighteenth session.1 in reply "the Chairman informed the Council that

'when th^pirectbr had been in addis £baba in January 1978, he had been told

that IDEP and the financial situation at IDEP would be. under discussion at

the eighteenth session. The Director had in fact been responsible for

"sullying the information contained in document E/CM.14/139, which had been submitted to the Committee in' corihexibn with its consideration of fe

Beport of the audit and inspection of IGEP requested by the Executive Committee (agenda item 9) . ; /._ . ^;-. '.„■'.

The Chairman called for comments on the confidential report which had

sutoitdicfto the numbers'of the Council imder this item.:

The Director df t0EP remarked that although the auditors hadpromised to let nim see -their draft report before it was issued in its ifirial'form,

they hadJ'hot'lii fact done so fccause,' according to themf' the Executive

'Secretary 6f EC& had demanded>the document urgently so that it coulcl be made

available to the Conference of African Planners. As a result, he, the Director, had not seen the document before the members of the Council had

■seen it^wMch was' unfortunate "bee ,use it contained eartain inaccuracies and ne;'c6ul^ ha^e' corrected t^hem had he been Shown the draft. : : <

il *■'? Thi <iairmah explained ■6hat: in the United Nations^ auditors worked in

dependently and never cleared th£ir reports before issuing them. He further explained that he had in fact requested the French version of the report r

^&cm' t^yaiidibors and had finally received it in'November although

English version Had been ready in July.

rff'if'v-ii'ffgjiiBjpffiiR

Page 20

report-and.:tp reguest the ToJoMi^0;;^4nf ;^j ^^. o;.the, .ECa Conference of Ministers. ,..■ -•.,■■. . .;■;:■ v-:,,>;"■; J:;J :-::-■ ;.v.-.v^,

of .pEPaskeftv^p^siontq, prepare spne^cqp^pts on the

^ cpmm§nts:]\roulu.,aco^p.anyfi.1^'report

lers.an^.;the Conference;of,ministers. He :^P ''C®P?&% &*$. i inaccuracies

igreed^.that:i,the-, Director. should;. J^;:$er|nitted' tct gr^iare I .on .the; report,, ,hu£,Ti±,..todt tiie;ivie^:.that .i.t jwoul4.b£ in appropriate to ask the auditors to correct a report they had already issued.

Personnel matters (agenda-item-10)' ' '""-■'^"f-'l

In reply to ,a; question-- as to ,why the. GotfSftning

at its previous meeting that the Director and Deputy Director should be

■reapppinte^ for a .further, gericd of 2 years hadlnot been, act^d.upon, the Qiainnan explained .that.he -hsd not been, able^ ta3-recoppend .their xeapppint- iiient because; t$te General, Assemljly ha<3 -f3i3.ed "fco :apprpye

3DEP r which contained, the,. article .-providing for :'a renewe

for them*,. , . ... .;-■■■■.■. ...-: .■;:, '■■ : -: :r:r;- .■•■'■'V-/-' ;■■'■■ o- o^^lIb^,-'

to authorize n^w.. 2ryear contracts ■ im^l^ithi&i^i^.^t^bite.. «gq^t; into force. His brganizatibn, in any casep could work only on the basis of the transitional .arrangements..under wI^Lch. funds would b^^f^vcii%abil&r>5pr ,^he l.ectu^ers, the .Director..and,r;fchs2 E?epiaty Director ac^:/\p-ixyi±^es^l.^^79^^rt,.^- .,,«,.

of ti^f^./^i^^ratip^-and .Conference. ^er^ic^srpi^ision explained that after the Goyeri^ing council ]a^;reccnmen^d.^ the

Page 21

Dxrector and the Deputy Director, it had becare known that problem had

"W.***&,?!&.,. mqha^an had aal^d. hi®,to visit.tfe Institute

^ te ^^cqvere^ErinB-f^^ evident of bad^ninistratisft artd ^-

management, on the basis of which he had xaotff«*fl;ancfcitenii ^traete

for the two. people concerned until the issues at stake had been settled.

The Council decided that, since the statute had not yet been approved by the General Assembly, since OOTwarrtln >a .position to cotitdt funds .,

beyond Decanter 197$ and since a <^W^C^^i^ ^.. ., L,

ministrative management was about to be submitted to the-Conference of Ministers, the Director and the Deputy Directory should be given a 1-year

contract to the end of 1979.

Other business (agenda item 11)

Reverting to the issue of the forced departure fron Dakar of Mr.

Mikoko-Mbkeba, the former Senior MmlnistrativB and Finance Officer of IDEP, Mr. tedeng asked what the Director and Deputy Director of IDEP had done to protect Mr. Jft*oko-»keba when he had been declared persona

nan grata by the Government of Senegal.

The Director of IDEP and the Resident Representative of undp in Dakar provided some background information concerning the matter and described the steps they had taken to save the situation. Mr. Mandeng thanked them for their explanations, which he said would help him to pursue the matter..

A question was raised about the methods used ty the management of IDEP in selecting fellows, tee member who raised this t^stion said his Government had reason to believe that seme of the fellows selected had ap plied directly to the Institute for admission and had not been recorded

by their Government. ! ;.

^aaa^esaa^

■i V

XDEP/18GC/7 Page 22

■■ ' . . ■ ■

In reply .the Director admitted that one. or two candidate! might have/

been accepted wi^outr.^/f^nal.ra^>rG^,::<if^.the^ ::v

that that practice was not coni