NATTONAL ONGHOCERCTASTS TASK FORCE (NOTF) OF LIBER|A AFRTCAN PRGRAMME FOR ONCHOCERCTASTS CONTROL (APOC)
APOC PHILOSOPHY AND COMMUNITY.DIRECTED
TREATMENT W|TH TVERMECTTN (cDTl)
22
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26 May 2006 Monrovia, Liberia28 May 2006
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LIST OF FACILITATORS
Ms. Peace Habomugisha Country Representative The Carter Center Uganda
P. O. Box 12027, Kampala Uganda Tel.: (256-41) -251025
e-m ai l : vrbprg@utlanlltne. co.uq Mrs.
Ogbu
Pearce Acting National CoordinatorNational Onchocerciasis Task Force Ministry of Health, Abuja
Tel (234) 80 3 5 6 1 3104 t 09
5237049
e-mail: peie2004@vahoo.comDr. Uche Enyinnaya Project Administrator The Carter Center Nigeria
lmo/Abia Project
Plot R60 High Court road Owerri, lmo State
Tel(234) 080347 18708
i
083231 090 e-mail: enviuche2003@vahoo. comDr. Atabe Andrew Project Officer
Sight Savers lnternational B.P. 4484, Yaounde, Cameroon Tel (237) 767 2729 I 221 1233
e-mail:
atabe
andv@vahoo.co.uk / aatabe@ssi-cameroon.orgDr. Bolay Fotrama WCO/DPC
WHO/Liberia Tel (231) 6513040
e-mail: bolavf@lr. afro.who. int Dr. H. TudaeTorboh National Coordionator
National Onchocerciasis Task Force Secretariat Monrovia, Liberia
P.O. Box 10
-
9009Tel (231) 6s 51 e41
Mrs. Verda L. Tarpeh Country Representative
Sight Savers lnternational, Liberia NDS Building, JFK Compound P.O. Box 20-4760
Sinkor, 1000 Monrovia 20, Liberia Tel (231)
6
526U2
a mail. aailihariaAnacamail aam rrarrla fri\hnfmail nam g-l I tqll. 99lllv9l lq\wl lqggl I lqll.v9l I rr Yvl vs l\wl lvrl I ls.r.vvr I I
Dr. [t/lounkaila Noma Chief of Epidemiology and Vector Elimination
African Programme for Onchocerciasis Control (APOC) Bp. 549 Ouaga 01, Ouagadougou, Burkina Faso Tet (226) 50 34 29 53 t 50 34 29 60
e-mail: nomam@oncho.oms. bf, noma562000 tOvahoo.com
TABLE OF CONTENTS
LlsT oF FACTLTTATORS ...
TABLE OF CONTENTS ...
EXECUTIVE SUMMARY.
I.
INTRODUCTIONrv.
METHODOLOGY...VIII.
IVERMECTIN PROCUREMENTlx.
INTEGRATION OF COMMUNTTY-DIRECTED TREATMENT W|TH TVERMECTTN (CDT|) tN THE NATIONAL HEALTH SYSTEMX.
ADMINISTRATION, BUDGETAND FINANCE...XI.
FIELD VISIT IN CDTI COMMUNITIES IN NORTH WEST AND SOUTH WEST IIBERIA...XII.
TRAINING AND HEALTH EADUCATION ...XIII.
DATA COLLECTION, TRANSMISSION AND REPORTINGxlv.
susTArNAB|L|TY oF coMMUN|TY-DTRECTED TREATMENT WITH TVERMECTTN (CDTI)...XV.
MONITORING AND EVALUATION OF APOC PROJECTSxvr.
coNcLUStoNS...,...ANNEX
l:
LIST OF PARTICIPANTSANNEX
ll:
AGENDA OF THE WORSKOP.,2 .3
.4
.5 .b10
ANNEX III:
ANNEX IV:
ANNEX V:
ANNEX VI:
RAPID EPIDEMILOGICAL MAPPING OF ONCHOCERCIASIS IN LIBERIA CHECK LIST FOR COMMUNITY VISIT...
MESSAGE CONCEPTS FOR RURAL MEN AND WOMEN
PRE/POST TEST ON APOC PHILOSOPHY AND CDTI STRATEGY
EXECUTIVE SUMMARY
A
workshop on APOC Philosophy and CDTI strategy was conducted in Monrovia, Liberia, trom 22to 26
May 2006 and was facilitated by APOC team, WHO country otficeand
NOTF Liberia. lts objectives are:. to
provide appropriate informationto
county CDTI implementers and national decision-makers on C om m un ity-d i rected treatment with ivermecti no to
harmonize and agree upon controlling Onchocerciasis asa
public health problemin
Liberia through community own ivermectin distribution programmeo to
build capacityand
strengthenthe
partnership amongthe
stakeholdersin
Liberiato
boost ivermectin treatment through a sustainable ivermectin distribution system.The
team conductedin
house lessons and also visitedtwo
randomly selected communities onefrom
North West and one from South East CDTI project with allthe
participants. What come out clearly from this workshop is:o
CDTI is not conducted properly.
Community involvement in decision-making is minimum.
No data to show activities underway on the ground.
NOTF not to be playing its role well. There is lack of cooperation between NOTF members and this is likely to hinder CDTI activitiesWhat is encouraging, however is community members are interested in the Programme and willing to continue taking ivermectin.
APOC Team therefore recommended that
.
The l.Jational Coor.dinator and Sight Savers !nternational country P.epresentati've are encourage to build partnership based on mutual respect and transparencyo
NOTF to collect data on CDTI activities and use it for planning and decision-making.
NOTF to provide evidence based data to APOC tVlanagement and WHO country otficeo
The National Onchocerciasis Task Force to increase the number of CDDs to reach the ratio of 1 CDD per 100 populationo
The NOTF to involve county Onchocerciasis supervisors in planning and implementation of CDTI activities including ordering ivermectin.I.
INTRODUCTIONThe first Community-directed treatment with ivermectin (CDTI) project
of
Liberia (North East) was approved in August 1999and
launchedin
February 2OOO.ln
March ZOO2,the
CDTI projects ofsouth
Eastand
Southwest were
approvedfor
fundingby APoc Trust. The social
instability experienced bythe
country hinderedthe
implementation of CDTI projects and as at 2005, South West CDTI project had notyet
started ivermectin distribution.At the
country level,the
National Onchocerciasis Task Force (NOTF) is composed by Representatives of the Ministry of Health and SocialWelfare,
Non-governmental development organizations (NGDOs), namelySight
Savers lnternational(ssl) and christian
Health Associationof
Liberia (CHAL).tn
2002,the NoTF
of Liberia was aboutto
commence ivermectin distribution in the three CDTI project areas when thewar
broke out. Since then, Community-directed treatment with ivermectin was carriedout
by the local NGDO, Christian Health Associationof
Liberia.The
independent participatory monitoring inNorth
West
project carried between 17 Augustand 6
September2005
reveatedthat the
main constraints were the setting up of the communities: the internal displaced population (lDp) camps which were artificial and temporal settlements thus decision-making, community participation and ownership were minimal. These key elements (decision-making, participation, ownership)of
the sustainability of CDTI projects were under the responsibility of a local NGDO (CHAL), World Food ProgrammeWFP)
and mobile clinic teams.Hence,
the
Management ofAPoC
in collaboration with the Ministryof
Health and Social Welfare and WHO country office decidedto
holda
meeting on APOC Philosophy and CDTI strategy to mobilizeall the
stakeholdersin
orderto
establisha
community-directed ivermectin distribution system in Liberia.The workshop was held at the conference room of
wHo
country office of Liberia from 22to 26 May2006. lt
was attendedby
participantsfrom
national and county levelas
revealedby the list
of participants (Annex l).II.
OBJECTIVESThe objectives of the workshop were the following.
1.
to provide appropriate information to county CDTI implementers and national decision- makers on community-directed treatment with ivermectin2. to
harmonize and agree upon controlling Onchocerciasis asa
public health problem inLiberia through community owned ivermectin distribution programme
6
to build capacity and to strengthen the partnership among the stakeholders in Liberia to boost ivermectin treatment through
a
sustainable ivermectin distribution systemin
line with APOC philosophy and CDTI strategy.The expected outcome of the workshop is to establish a sustainable community-directed treatment with ivermectin in North West, South East and South West'
lll.
OpeningThe
National Onchocerciasis Coordinator, Dr. Torboh, welcomedthe
participants to the workshop'He
statedthat his
countryis
comingout of
conflict and needfull
support fromAPoC
and other partners to control onchocerciasis as a public health problem.on
the behalf ofAPoC
Programme Director, Dr. Uche Amazigo, APOC Representative Dr. Mounkaila Noma thankedthe
Ministry of Health and Social Welfarefor
authorizingthe
workshopto be
heldin
Monrovia duringthis
early stage ofthe
reconstruction ofthe
country.The
participation ofthe
Ministry official tothe
openingand
sessionsof the
workshopwere
pointedout as
government commitmentto
onchocerciasiscontrol
activitiesin
Liberiato
protectthe
successof the
onchocerciasiscontrol
Programme inwest
Africa(ocp)
andto
relieve Liberia onchocerciasis endemic communities from a debilitatingdisease. The
Representative ofwHo
country Representative,Dr.
Bolay Fotrama, welcome the participantsin the auspice of wHo of Liberia and
expressedthe interest of wHo
countryRepresentative to the outcomes of the workshop in order to have well defined check list to monitor Onchocerciasis Control in Liberia. He invited the participants to feel free in the venue provided by the WR to facilitate fruitful conclusions of away forward regarding CDTI implementation in Liberia'
The
Representative ofthe
Honourable Minister of Health and Social Welfare, Dr.S. Benson Barh, emphasizethe
commitmentof
Liberia Governmentto
support community-directed treatment withivermectin and to
providesupport to
OnchocerciasisControl activities. He
informedthat
the opening ceremony aswell
asthe
workshop sessionswill
be attended by county Onchocerciasissupervisors and National Directors. He declared opened the workshop and wished
fruitful conclusions to the participants. The revised agenda of the workshop is in annexll'
IV.
METHODOLOGYThe workshop was held in the conference room of Liberia
wHo
country office from 22to 26
May 2006. Daily a chair and a co chair were selectedto
lead the workshopto
reach the agenda items.3
The workshop was carried out through (a) presentations of the facilitators, (b) working sessions, (c) plenary presentations of working groups, (d) discussions and formulation of recommendations.
V.
RAPID EPIDEMIOLOGTCAL MAPPING OF ONCHOCERCIASIS IN LTBERIAThe officer in charge of Disease Prevention and Control (DPC) of WHO country office, Dr Fatorma K. Bolay presented the status of the mapping of Onchocerciasis in Liberia (REMO map of Liberia in
annex
lll).
Fromthe
available data (collectedin
1999),the
population infected was estimated at 263,832 people and the population at high risk of contracting Onchocerciasisat
1,113,213 people in 2005. This population at high risk isforecastedto be
1,193,351 persons in 2010. The meeting was warnedby
pafticipantsthat
large scale ivermectin mass treatment was carriedout in
areas defined as hypo-endemic in River Gee, Grand Gedeh and Sinoe counties. The meeting recognizedthe
importance of complying withthe
CDTI strategy and requestto
conduct rapid epidemiological assessment of Onchocerciasis in Gee, Grand Gedeh and Sinoe counties to determine the level of Onchocerciasis endemicity in these counties followingthe
resettlement of the communities since the cessation of the war.Recommendation
7: To complete the REMO map of Liberia by conducting refinement exercise in Bopolu and Belleh districts (Gbarpolu county) andZozor
distict (Lofa Couniyy and by vatidating the On-chocerciasis prevalence datain
River6ee,
Grand Gedeh and Sinoe counties -by endofiuty
2006.
Actions
to be taken:' The N9TF to
proposeda
periodfor the
completion (refinement and validation) ofthe
REMO map of Liberia by 30 June 2006 the latest'
APOC Managementto
provide technical and financial support to enable the implementation of the exercise in July 2006.V!.
APOC PHILOSOPHY, CDT! STRATEGY AND IMPLEMENTATION PROCESSDr. Uche Enyinnaya introduced the topic to the meeting. From his presentation, the meeting noted that in Community-directed treatment with ivermectin (CDTI) process it is crucial that the Ministry of Health and Social Welfare and the NGDO partners be committed to empowering the communities (not dominating them) to enable them play
a
major role in determining their own health outcomes.Ms. Peace Habomugisha introduced the topics on approaching communities and
theo
responsibilities of
the
communities inthe
implementationof cDTl.
Experience and lessons learnton community
mobilizationand
sensitizationin Uganda and Nigeria were shared with
theparticipants
by Ms. Peace
Habomugishaand Mrs. Pearce ogbu.
Managementof stocks
ofivermectin by communities was then introduced to by Mr. Atabe Andrew'
From the different presentation, the participants recognized:
The importance of community involvement in sustainable health actions and underscored that CDTI approach is the operationalway
to
implement Alma Ata Declarationof
1978, the Ottawa Charter of Health promotion of 1986 and the renewed Bamako lnitiative of 2000;Two of the
four
strategic directions identifled for facilitatingthe
achievementof
Healthfor
All policyfor
21"1 century in the African Region strongly supportthe
developmentof
community- based interventions for sustainable health development and CDTI is providing evidence-based proofs that communities can improve their health status and contributeto
poverty alleviation if they are given opportunity to design, own and manage a health intervention;The needs of reliable census data
for
planning mobilization/sensitisation of all onchocerciasis endemic communities and for meeting their in ivermectin tablets were stressed out.Communities,
first line health facilities and county health statf can deal with the issue
ofincentives for CDDs as long as APOC Philosophy and CDTI strategy is well understood'
Actions
tobe
taken:The
National Onchocerciasis Task Force (NOTF Secretariat and NGDO partner) should carryout a workshop on
^poc
Phiiosophy ancjcDTi strategy at
co.untyievei. The
proposeci workshopwill target
onchocerciasis county supervisors,ihe district
personnelin
charge of health (lCH),"or*rnity L"O"t.
and CDDs. The workshop will be conducted before ivermectin treatment cYcle.Apoc
Management to provide financial and technical support for implementing the workshop.WHo
country office,to
assistthe
National Onchocerciasis Task Force (NOTF) by requestingthe
Ministryot
t-teatthand social welfare to
issuea
policyon
incentivesfor all
community-based programmes.
a
o
a
Recommendation 2: the meeting recommended that APOC Philosophy and CDTI strategy should be introduced to onchocerciasis Lounty health staff, first line health facilities, and communities and community distributors
(coor)
in order to enhance the implementation of a sustainable ivermectin distribution system.a
a
a
v[. REsPoNSlBlLlw oF orHER PARTNERS (MoH, NGDos, NGos, Donors, wHo country office
and Merck & Co. tnc.)Dr'
Mounkalla Noma provideda
brief presentation onthe
composition and responsibilities of the National Onchocerciasis Task Force (NOTF). The presentation enable the participants to stress out the need of setting up a functional NOTF for Liberia which will be composed by Representatives ofthe
Ministryof
Health and Social welfare (MOH), NGDOs (lnternationat and locat) supporting the MOH in Onchocerciasis control, Representatives of WHO country office. lt was proposed that the NOTF should meet ona
regular basis andthe
minutes of NOTF meeting should be circulated to NOTF members, WHO country office and APOC Management.The
meeting recommended that the NOTF should review technical and financial reports of CDTI projects before their submission to APOC Technical Consultative Committee (TCC) andAPOC
Management.The
mandateof
the NOTF isto
coordinate Onchocerciasis controlin
Liberia through community-direct treatment with ivermectin and to mobilize government contributions to support CDTI activities.Mrs'
Tarpehmade a
presentationon
approachand
responsibilitiesother
partnersto
facilitate discussions on partnership and role of partners in CDTI implementation in Liberia. The session on responsibilities of other partners led to recommendation 3.Recommendation 3:
3.a.
T.he
Ministryof Health and Social welfare to issue an official
document defining the composition of the NOTF and its responsibilities3.b. The
National Onchocerciasis Coordinatorto
provideto the
Ministryof
Healthand
Social Welfare,WHO country offlce, the NOTF
membersand APOC
Management,the list of
the membersof the
National OnchocerciasisControl
Programme including-tne
positionand
time allocated by each members to onchocerciasis control activities.Action
to be taken:'
The National Onchocerciasis Coordinator to prepare and submit the official document on NOTF composition and responsibilitiesto the
Honourable Ministerof
Health and Social Welfare for consideration and ratification. Action to be completed by 10 June 2006.' The
National coordinatorto
made availableto
WHO country office and APOC l\/anagement, the organizational chart of the National Onchocerciasis Progiamme, the list of the meribers oiNational Onchocerciasis
Control
Programme andthe
mandate of each membersby
10 June 2006.VIII.
IVERMEGTINPROCUREMENTMrs.
Ogbu pearce, Acting National Onchocerciasis Coordinatorof
Nigeria presenteda
paper on procurementand delivery of
ivermectinup to the entry port of entry in the country and
itsintegration into the national drug
procurementand delivery system' She gave a
detailedexplanation of the ordering form
of
lvermectin (Mectizano).
She stressed that any slight mistakemay
lead Mectizan Donation programme (MDP) form back for corrections andthis
may delay the process of getting the drug in time. To avoid delay in ivermectin procurement, she urged the NOTFfor
early completion of ivermectin ordering form which should be carefullyfilled.
For easy deliveryof
Mectizan@ (ivermectin) she recommendedthe
integrationof
ivermectin intothe
national healthdrug
delivery systemto enable
availabilityof
ivermectinat all first
healthfacilities
nearest to onchocerciasis mesoand
hyper endemic communities. Participantswere
remindedthe
cost of ivermectintablets and every tablet must be
accountedfor. Hence a proper
accountability of ivermectin tablets received, used, damaged, stolen should be set up at all level (from community to NOTF Headquarters).Dr.
Torboh,the
National Onchocerciasis Coordinatorof
Liberia presentedthe
experienceof
hiscountry in the
procurementand
deliveryof ivermectin. wHo
countyotfice, clears
ivermectintablets
whenthey
reachedthe
countryand
handed overto the
NOTF Secretariatwhich
storedivermectin tablets
in the
national drug store and fromthere
ivermectin tablets are channeled toperipheral health structure through the national drug delivery system (county, district,
and community also known as town ).Based on the two presentations on drug procurement participants stressed out important points
a County Coordinators did not know how
to
request for the needed number of ivermectin tabletsfor
onchocerciasis endemic communities. Because ofthis
lackof
knowledge, they asked forany
amountof
tabletsand (a)
sometimes, someof them get too little
leavingsome
people untreated or (b) too much tablets are received and later expire in communities.No community census has been done. County Coordinators have been using old census data
(uNcEF
in 2001). They seem to think that conducting community census is too much work and therefore should be left the way it is.o
a
County
coordinatorsare not
empoweredenough to know what their
responsibilities are regarding community-directed treatment with ivermectin.Recommendation 4:
4.a. the
National OnchocerciasisTask force
shouldfacilitate
censustaking by
community- directed distributors (CDDs) in all meso and hyper endemic communities.4.b.
County coordinators shouldbe
involvedin
planning, ordering and deliveryof
ivermectin tablets based on complete census data.Action
tobe
taken:The
National OnchocerciasisTask
Forceto
facilitate census takingin
CDTI communities by CDDs prior to ivermectin treatment campaignThe
NOTFto
conduct training of trainersfor
County Onchocerciasis supervisorto
enable to training and supervise first line health workers in charge of training and supervision community- directed distributors (CDDs).Community-directed distributors
to conduct census in their
respective communityprior
to ivermectin m ass distributionTNTEGRATTON
OF
COMMUNTTY-DIRECTED TREATMENTWITH
IVERMEGTTN (CDT|) IN THE NATIONAL HEALTH SYSTEMMs Peace Habomugisha presented
a
paper on integration of CDTI in the national health system.lntegration
of
CDTIin the
national health systemwas
definedas: the
implementationof
CDTI activities together with other health and development activities using the same resources (human, financial and material etc) to achieve a commongoal.
Levels of integration may vary from country to country and Liberia's health structures were used to help participants to discuss the topic:a
a
a
tx.
3
NOTFC
Counties3
Districts3
Towns (communities)National drug service County Health team Office in charge
Com m unity-distri butors
Participants were invited to look at what should be integrated at these levels as follows
Participants were led to find out indications of integration that must show
3
Evidence of written activity plan that includes CDTI;3
Active involvement of health workers and administrative staff in CDTI activities ;3
Evidence of reporting system for CDTI that includes other programs;3
integratedtraining, health education,
mobilization&
sensitizationof CDTI with
other programs;3
lvermectin transmission and distribution is done though the health system.Participants recognized the importance of integration because it:
3
helps to rationalize merger financial resources.3
increases the knowledge, and commitment of community members to deal with a series of health problems at the same time (their own health).3
enhances experiences and confidence among the community members.3
helps communities to gain more confidence in demanding for better services from relevant institutions and individuals.3
unlocks vast human and other resourcesvitalfor
program development.3
promotes primary health care, and improves equity and accessibility of essential health care for the disadvantaged who are in most cases the majority.3
saves time for those involved especially the health workers who are over loaded with their daily routine work.Following discussions on
the
presentationon
integrationof
CDTIin the
National health system, participants were divided into three groups based on first and second day's presentations in orderto
find out whether they were getting the concepts. Each group was given a topic to discuss and later present it to the whole group in plenary. The topics given were (a) Approaching communities, mobilizing and sensitizing them, (b) procurement and delivery of ivermectin into the health system and integration of CDTI into national health system.The results of the working session showed that, all three groups had understood what was said in
the
last two days. Facilitators were confldent that they were gaininga
lot throughthe
workshop.They hope that participants will transfer acquired knowledge to the lower levels when back to their respective counties.
X.
ADMINISTRATTON, BUDGET AND FINANCEThe
financial flowchartof
Liberiawas
presentedby Dr. Bolay of the behalf of the
National Onchocerciasis Coordinator,and then Dr.
Noma madea
presentationon the
Steps leading to disbursement of APOC funds. Participants were informed about the requisite of submitting monthly financial returns: a total of 12 monthly reports is expected from each CDTI project receiving APOCTrust
Fund. Participants notedthat 3
monthsdelay in
submissionof
financial returnswill
lead automatically to suspension of funds from APOC Trust Fund. Participants agreed that ApOC is an evidence-based program and annual technical and financial report should be provided on time to APOC Technical Consultative Committee (TCC) and APOC Management to enable preparation of Letter of Agreement. The following evidence was noted by the meeting: no technical and financial report = no Letter of Agreement = no release of funds fromApoc rrust
Fund.The
discussionson
disbursementof
funds toCDTI projects raised concerns about
the signatoriesof checks for
withdrawing fundsfrom
WHO/APOC/NOTFbank
accountant. ltwas
noted that, sincethe
breaking of the war in 2002, signatories of checks are the National Coordinatorand the local
NGDOs, Christian Association of Liberia (CHAL).lll.prrrr.rlrlr ol ( l.t!),'r.tlntI r r.[.r,t l\
\lrttrt rl
l'rrt(\I ( ,.,.rrlri rlot
\() I I \et"r'r.turrirl
\l,rrttlrlr
! r I ri I tt
\l)()( \lltn.rscnrrnl ,riE/
\r,,,trIl Irl I'rr,1, r I ( rr'f rlr' tl,'t
Reports to be submitted
Annuel Tcchnicrl end finrncirl
SJrnr.EElT.mti?r ffi
E@t
IriEErrEEil
HMMry
ll'ilil(l( rr,t rrlc.r\(rl rl J
rrorrlhr rlrlrr rtr r(l)r'r tills \o Irrhnrt,rl Iitgrorr
\o |(lr.r\c(l I rltcr (rl
\rr r rlc.rrc ol lrrrrtl
I'ctit rash ($ llO Jl2)
\lonthlr rcporl ol pclit carh Ilrrtlgct u nal,r rir
Ilit nl. r'rronrili:tlion llrtnlr rcrcipt
EI
@t
Recommendation 5:
It was
recommendedthat checks for
withdrawingfunds from the NOTF bank
accountant(WHO/APOC/NOTF) should have two
signatories
A-n official ofthe
Ministryof
Health and Social Welfare nominated irythe
Honorable Minister, namelythe
chairperson ofthe
NOTFwill
sign thechecks on the oenjf of the Ministry of Health. The second signature should be from
the chairperson of the NGDo coalition, namely Sight Savers.lnternational in Liberia. ln absence of the Chaiipersonof the NoTF, the
Honorable Ministerof
Healthand
Social Welfarecan
allow the National Coordinator sign checks in his capacity as a substitute to the NOTF chairperson.Actions
to betaken:
o The
National onchocerciasis Coordinator should provideto WHo
countryoffice
and APOCManagement the names and positions of the signaiories of checks who
will
be responsible for withdrawing funds from WHO/APOC/NOTF bank account'o The NOTF should
communicateto WHO country office and APOC
Management, the compositionof the NGDO
coalitionand name and position of the
chairpersonof
NGDO coalitionXI.
FIELD VISIT IN CDTI COMMUNITIES IN NORTH WEST AND SOUTH WEST LIBERIAln daythree
oftheworkshop
(24 May 2006),the
participants and the facilitators paida
surprisevisit
totwo
communities.The
aim ofthe
visit wasto find
out whether CDTI activities were beingconducted at this level and whether community members were involved in the
program.participants and facilitators
wanted also to see whether
community registers existedand
how recordings were being kePt.Two
communities were randomly selected. Theseare
namely Voice of America from Careyburg districtin
tvlonstserrado countyof
Northwest project and Quakpalah from Kakata district, Margibi County in Southwest project. The county supervisors led the participants and facilitators to the firstline
health facility wherethey got the
officerin
chargewho
led themto the
communities.ln
the communities, the group introduced itself to the community leader and told him the purpose of theirvisit.
He welcomedthe
group and allowed themto
interview him and other community membersthe
group wantedto
talkto. using
checklist (AnnexlV)
prepareda
day before, participants then carried out interviews.The results from the community distributors shows that registers were available in the communities but entries were not properly done, e.g.
two
households were registered on one page leaving no roomfor
expansionfor
the following years. Howeverthe
registers werewell
kept by community members. Well calibrated sticks were also available. Most CDDs were not selected by their own community members.The
majoritywere
selectedby
community leadersand frontline
health- workers while some few others volunteered to distribute the drug. Most of the CDDs were trainedfor one day. To
our judgmentthe
distributors (CDDs)did not grasp
important issueslike
the knowledgeof
Onchocerciasis and its control. Their trainingin
most cases focused on treatment.The
training centers were about3 km
away fromtheir
homes.The
CDDs walkeda
distance of about6
kilometersto
collect ivermectinand
community membersdid not
assistthem in
drug collection. Treatment took about one month to complete for most CDDs and for others treatment isstill on
going duringthe time of field visit
thereforeit was not
possibleto
know whenthey
will complete. Some CDDs were given5
liberty (Liberia$ 5)
per each household while others were giving free services. What was encouraging however was that allthe
CDDs interviewed said that theywill
continue distributing ivermectin even whenthey are not
receiving incentives from their community members.Results from community members indicated that majority of them did not receive health education
but
CDDs wouldfind them in their
homes andgive them ivermectin.
Fewwho
saidthat
they received health education mentioned that they were told by CDDs when administering ivermectinto them. They
mentionedthat they were told that
Onchocerciasisaffects eyes and can
be controlled by taking ivermectin.The results also revealed that
the
people did not participate in CDDs selection and some did not know who selectedthe
CDDs. Somefew
individuals said that they were nominated by front line health facilities. Some peopledid not
knowwhen
Onchocerciasis control program began while others saidin
2002 and 2006 respectively. Some people had never taken ivermectin while otherstook it
onceor
twice. Those whotook
andgot side
effectsdid not
know whatto do;
they just remained at home until they disappeared on their own. However people knew the number of CDDsthey
havein their
communities. Some community members said thatthey
helpedin
mobilizing others for CDTI activities. Community members expressed the need to continue taking ivermectin in the following years.Results concerning community leaders revealed that they were
knowledgeableabout
river blindness and CDTI strategy. They knew that Onchocerciasis exists in their own communities and they have CDDs who are distributing ivermectin to control the disease. They had health education and participated in the CDDs selection. They mentioned that the distance from their homes to the health education centers was about 3km.
Such a long distance probably confirms why community members in the communities visited did not receive health education. They mentioned their role in the prograrn as that of mobilizing members to go for CDTI. They promised to continue doing it and also taking ivermectin every Year.Regarding adverse events following ivermectin treatment, participants noted the lack of drugs and minimum equipment
in first line
health facilitiesfor
managementof mild and severe
adverse events.Recommendation 6:
6.a. The
NOTFto make sure that health
educationis
conductedin each
community before ivermectin mass distri bution6.b. CDDs should be extensively trained of CDTI strategy
6.c. New CDTI should be selected by their respective
communitiesand trained on
APOC Philosophy andcDTl
strategy with the aim of preventingcDD
fatigue6.d. The issue of incentives for should be harmonized in all the counties
6.e. Front line health facilities should be provided essential drugs and material to manage adverse events following ivermectin intake.
Actions
tobe
takenO
NOTF to get data on the number of CDDs available in each community and by CDTI countyc
NOTFto
elaborate a strategic plan and budget proposal for training and retraining of CDDs to reach the ratio of 1 CDD per 100 populationC
NOTF (Ministry of Health and Social Welfare, NGDOs), WHO country otficeto
harmonize and adopt policy on incentives to CDDs in all community-based programmes.3
ApOC tr/lanagement, Sight Savers lnternational, WHO country office and the Ministry of Health to fund the trainingiretraining of CDDs and first line health workers.C NOTF to train front line health workers and
community-distributorsin
management and reporting of adverse events following ivermectin distribution.3
NOTFto
provide essential drugs and equipment to first line health facilities and CDDs to treat adverse events.XtI.
TRAINING AND HEALTH EADUCATIONDay
four
(26 May 2006) was begun with an introduction on training and health education and on lnformation Education and Communication (lEC) facilitated by Ms Peace Habomugisha.lmportance of training and health education to support a sustainable CDTI system was pointed out.
The presenter revealed that it helps in acquiring relevant skills that will be used to run and manage CDTI projects effectively and efficiently based on knowledge of the disease and its control. Health Education makes stakeholders at different levels to know their roles and responsibilities; it helps to minimize mistakes
in
implementationof
CDTI activities;and it
makes beneficiariesto
know thatthey are part and
percaleof the
program (community ownershipand
empowering community).Therefore, all stakeholders
at
relevant levels should be trainedand
health educated.The
higher level shouldtake
responsibilityof
training and health educatingthe
lower levels following health structures of a country.ln
caseof
Liberia, participants were remindedthat
health education and training ofthe
different levels could be as follows:+
NOTF (MoH & NGDOs)+
County health team (CHT) members (county project managers)+
Districts - Officers in charge (OlC)+
Towns (Community members)-
In Liberia communities are known as townsTraining and health education should be focused on: (a) Onchocerciasis and its control looking at transmission, signs/symptoms, complications, prevention and control;
(b)
lvermectin and dosage determination (using height); (c) management of adverse reactions; (d) exclusion criteria; and (e) record keeping.TNFORMATTON EDUCATTON & COMMUNTCATTON (rEC)
The
sessionwas
continuedby a topic on IEC
materials. Participantsnoted (a) that lECs
areinstruments used to convey particular messages to an intended audience for a
particularprograrnme and purpose; (b) that IEC can be in form of pictures, messages, film shows and drama which can be also used for both training and health education.
Production of
IEGmaterials
Before producing IEC materials, it is good to know behavior changes of the intended audience and
then
designthe
materials accordingly. Behavior changecan be
influencedby family
members, peers, communities, gender, customs, institutions (APOC, NOTF, World Bank, other development programme),policy makers
(MOH,WHO, UN, UNiCEF...). One needs to know how
people behave,their likes and dislike before
producingany IEC material. IEC
materialsmust
have ,SMART' objectives, that is, they must be specific, measurable (achievable), appropriate, realistic and time bound.To
produce appropriate IEC materials, specialists (artists, drama films) should be involvedto
help in the production. The person who needs these materials must know what message she/he wantsto
put acrossto the
intended audience.The
message should be conveyedto
specialists who be given timeto
produce IEC materials whichwill
be approved bythe NOTF.
The NOTF should be flexible by giving room to the specialists to select appropriate messages that can attract the target audience.The
producedIEC materials should be pre tested by a sample of the
intended audiences(communities) prior their
wide use. lf
sampled communities getthe
messages conveyedby
IEC materials,then they can be
reproducedin
sufficientquantity. lf the different
messages rise concerns(lEC
materials should speak by themselves), then,the
materials shouldbe
discussedwith
communities andthe
comments and suggestions should be taken into accountin
reviewingIEC materials.
Why
should
pre-testof
IEC be done?(a) pre-test helps to know
whetherthe
messageis
understoodor not and if not then
make corrections untilthe
IEC becomes self explanatory to the intended audiences before production is made. ln so doing, it saves time, energy and money.Ms Peace
Habomugishaconcluded by saying that
knowledgeof smart
objectiveshelps
in producing sensibleIEC
materials.Wrong
messages convey improper informationand can
be destructive to Onchocerciasis program.Group
Work
Afterthe
presentation, the participants were divided into three groups and each group was given its own message (Annex V). They were left to make their own decisions on how to produce what they wanted. All the three groups drew some pictures and also did drama. After they had all finish, they presentedtheir IEC
materials. Membersof other groups became
intended audiencesof
the presentinggroup. They gave
commentsand
observationsof each. At the end of it all,
they concluded that according to the messages given, drama would have been the appropriate tool.Recommendation 7:
County supervisors should make use of the locally available IEC materials (more especially drama) in conducting health education.
Action
to be taken:.
NOTF to train and provide IEC materials to County Onchocerciasis supervisors and Officer in Charge (OlC)o
SightSavers
lnternational andAPOC
Managementto
assist technicallyand
financially the MOH to develop IEC instruments based on local materials.XIII.
DATA COLLECTION, TRANSMISSION AND REPORTING Day five mainly focused on four sessions namely:(a)
Data collection, transitlon and reporting,(b)
S ustai nability of com m unity-di rected treatment with iverm ectin,(c)
Monitoring and evaluation of APOC projects and(d)
Evaluation of theworkshop.Utilization of
datain planning
and managementof
CDTIprojects
Ms peace Habomugisha handled the session on Utilization of data in planning and management of CDTI projects. She said that availability of data is very important in planning and management. lt is essential
for
policy making andfor
funds rising or for justificationof
resources allocatedto
CDTI projects or any others health intervention'Concerning CDTI projects, reliable, complete, and
time
boundeddata are
requestedfor
properplanning, list of data being requested is the following:
.
Census data of CDTI communities (total population, population under 5 years, population by gender).
Total number of communities in each project areas by endemicity level (hyper, meso and hypo endemic communities)o
Total number of CDTI communities (hyper and meso endemic communities)o
Total number of communities treated during the year being reportedo Total
populationin each CDTI
project areasby
endemicitylevel
(populationin
hyper' meso and hyPo endemic communitY)o Total
populationof CDTI
communities (populationliving in meso or hyper
endemic communities)r
Total population treated in CDTI communities during the period being reportedo
Therapeutic and geographic coverage for each CDTI project for the period being reported.
lvermectin(Mectizant I data
(numberof tablets
ordered, numberof tablets
received,number of tablets
distributed,number tablets lost, number of tablets which
expired, number of tablets returned to health facilities).
Number of severe adverse events following ivermectin treatment (total number of adverse events, number of severe adverse events, number of mild events).
Number of trained CDDsin
each CDTI project areas (total numberof
CDDs, number of CDDs by gender)o
Number of new trainedcDDs
by gender per project for the year being reported.
Number of health workers trained in CDTI activitieso
Health workers involved in CDTI.
Number of Community supervisors (by gender).
Number of communities which received health education per projectNumber of communities mobilized per project
Contributions
of the
partnersin CDTI
activitiesper
project (Government contributions, NGDOs contributions)lmportance of record keeping on census, treatment and ivermectin tablets was recognized to justify
the
resources allocatedto
CDTI activities basedon
reports providing evidence baseddata.
ln CDTI,data is
importantand
shouldbe
recordedin all
aspectsof
CDTI activities including key resources persons, CDDsper
gender, demographic data (total population, ineligible population, and eligible population), geographic and therapeutic coverage.ln short, utilization of data in planning and management of CDTI is very important because it helps in identifying program strength and weaknesses early enough and also assists program managers to make focused plans for the future.
Recommendation 8:
NOTF should have relevant data from all the levels of implementation in order to make meaningful plans and management plans for CDTI activities.
Actions
tobe
taken:C
NOTF should provide on time treatment, population, training, supervision, monitoring, health education and mobilization data to APOC Management and WHO country office3 NOTF
Secretariatshould set up a
computerizedfor data entry, storage,
compilation and reporting3 APOC
Managementand WHO country office to assist the NOTF in setting up a
datamanagement system at the NOTF Secretariat level.
C
APOC Management to transfer capacity in data management to the NOTF of Liberia by end of July 2006.xrv SUSTAINABILITY OF
COMMUNITY.DIRECTEDTREATMENT WITH
IVERMECTIN(cDfl)
Dr. Atabe Andrew
on
presentingthe
above topic started by defining CDTIas
being sustainable whenits
activities continueto
function effectivelyfor the
foreseeable future,with
high treatmenta a
coverage, integrated
into
available healthcare
services,with
strong community ownership and using resources mobilized by the community and the government.He
proceededby
explainingthe
difference between sustainabilityand self
sufficiency,with
self sufficiency meaning the ability ofa
project to continue functioning etfectively, using only resources generated within the country itself.Next he gave the following points as reasons why CDTI needs to be sustained
3
Onchocerciasis is debilitating and has profound medical and socioeconomic impacts3 lt
requires treatment with ivermectin (Mectizan@ ) for at least 15 years.3
CDTI has proven to be a very effective means of Onchocerciasis control3
Sustainability evaluationsin
some APOC countries revealedthat
some projectsare
making progress towards sustainability with fewor
no support from external funds (APOC Trust Fund and NGDO contributions)Comments made
by
participants duringthe
discussion session that followed highlightedthe
fact that project implementers should all be aware of the fact that these projects would be evaluated for sustainabilityby
yearthree of their implementation.
Duringthis
exercisethe
projectswould
be investigatedfor how well they were making
progresstowards sustainability. To do this,
the following indicators wouldbe
used: planning, leadership, supervision and monitoring, Mectizan@supply, training and health education, supervision, monitoring (HSAM), integration in
the
nationalhealth system, financing, transport and material
resources,human resources and
treatment coverage.Strengthening
Community Ownership
Ms Peace Habomugisha facilitated the session on 'strengthening community ownership'. She said
that it is
importantto
strengthen community ownership becauseit
makes community members obtigedto:
(a) accountablefor the
program, (b)in
large numbersto
take advantage of what the program offers (Mectizan), (c) acceptthe
program, (d) be part and parcel ofthe
program, and (e) harbour no thoughts of frustrating the program; (f) to ownthe
program. This will eventually lead to program success and sustainability.How
community ownership
of CDTI can be strengthened?Ms Peace Habomugisha revealed community ownership is a major factor for program sustainability
in
CDTI. This canbe
strengthenedby
making sure community membersare
heavily involved indecision
rnaking processfrom the time the
programis
introducedto their area.
Community members must freely make decisions on the following:(a)
Mode and time of treatment(b)
Selecting and changing their resource persons (CDDs & community supervisors)(c)
Collecting ivermectin and storing it during mass treatment(d)
Selecting venues for treatment and health education(e)
Mobilizing other members for CDTI activities(f)
Having adequate knowledge aboutthe
diseaseand its
controland how
CDTI strategy works(g)
Constant meetings with community membersto
remind them of their roles and discussing with them some difficulties met during program implementation(h)
Remind them that all eligible persons will be requiredto
continue taking ivermectin once a year for many yearsAssure community
membersthat:
(i)
tablets will be kept at the nearest health center for some time in order to cater for those who will miss during distribution(a)
after selecting community resource persons (CDDs) they will be trained within their communities(b) their decisions on how to run the program will be respected by other partners.
(c)
lvermectin will continue being given to them free of charge.(d) both men and women are key
playersin the
successof CDTI and
shoutd therefore participate equallyin
their program(e)
lf they do community self monitoring, theywill
be ina
better positionto
identify program problems and will collectively look for possible solutions.Recommendation g:
NOTF should guide community members
to
heavily participate in decision making on how to rune the program.a
O
o
Action to be
taken:NOTF should make sure that community members are health educated on their
roles pertaining CDTI activities.ApOC Management and WHO country office should monitor on regular basis (once a year) the implementation of CDTI activities in the approved projects areas
APOC
Managementto provide technical
assistanceto Liberia NOTF to re-launch
CDTI activities in allAPOC funded projects.XV.
MONITORING AND EVALUATION OF APOC FUNDED PROJECTSMonitoring of CDTI project was introduced to participants. Monitoring was as an assessment of the ongoing project activities in order to find out whether the project is doing well or not. lf the project is not doing well, then cases will be identified and possible solutions sought.
Who should monitor CDTI Projects?
participants were informed that all stakeholders and partners may monitor the project if they find it necessary. These include donors, implementing bodies (APOC, NGDO, tt/lOH
at
relevant levels and the affected communities).For CDTI program to be monitored properly, monitoring checklist and indicators must be used at all levels
of
implementation. They include, planning, leadership, monitoring & supervision, ivermectin distribution,training and
HSAM, finance, transport, integration, human resourceand
treatment coverageThese
indicatorsmust be used at all
implementing levelsin
CDTIwithin a given
country. ForLiberia, for example, these levels are the national, county, district and the community (town).
IMonitoring
tools such as such as
questionnairesto capture both
qualitativeand
quantitative information may be used. Focus group discussions are also very important as they help in getting information that cannot be easily obtained when using questionnaires.Monitoring
at the
communitylevel should
include interviewing communityleaders,
householdheads (men and
women), community supervisors,CDDs
NGDOsand local NGO
involved in Onchocerciasis control activities. Data obtained from monitoring exercise should be analyzed anda report written showing both the strength and weakness should be made
availableto
all stakeholders.Dr. Uche Enyinnaya presented the experience of projects evaluated in Nigeria with the expectation
that
participantsfrom
Liberiawill learn
lessonsform
Nigeria evaluated projectsto
improve the implementation of Liberia CDTI projects. Below were some of these issues raised.a PLANNING:
Council.
a TRAINING
a MONITOR!NG / SUPERVISION
monitoring/evaluation of the PHC system.
MECTIZAN@
\ TL^ --^:^^l^ J^-^-.!^J ^- f,t/-hn^ 5^- ir^^ri-^^/6\ ^^il^^l;^^
r llls PluJErvr.D LrEpElluEu Ui i l\L7UVU iUi ivitiuiizaIiLry r-UiieciiUai.
a REGORD KEEPING AND REPORTING 5
state, region and zone).
o F!NANCE
a TREATMENT COVERAGE
XVI.
EVALUATION OF THE WORKSHOPThe
results of the pre and post tests to evaluate knowledge acquired by participants revealed that participants had learnt on APOC Philosophy and CDTI strategy'XVII.
CONCLUSIONSThe main recommendations of the workshop on APOC Philosophy and CDTI strategy stated by the participants are the following:
Recommendations
addressedto the Ministry of
Health andSocialWelfare
Tha l/tinic{nr af lJaat{h anr{ Qnnia! \Alclfaro tn cr.aate a lr.!=finna! Onahncereiasis Task INIOTF\
iiie iviiiiisii)i Ui i-iuAiiii Ciii\i \rvili.7i rvsiiqiE au wivqiv - i--.iuiiqi viiv..vYv,vrsvrv '- " I
and to define the responsibilities and composition of the NOTF.
The Ministry of Health and Social Welfare project coordinators
for
North West, South East and South West CDTI projects to assist the National Onchocerciasis CoordinatorThe
tMinistryof Health and Social Welfare to
harmonizethe policy on incentives in
all community-based programs according to APOC Philosophy and CDTI strategyThe Ministry
of
Health and SocialWelfare to allocate budget line for Onchocerciasis Control in Liberia in line of the sustainability of CDTI project.a
a
a
Recommendations addressed
to the
Nationa!Onchocerciasis
Task Force (NOTF)' The National Onchocerciasis Coordinator and Sight Savers lnternational
Country Representativeto
collaboratein the spirit of
APOC partnershipto
implementa
sustainable ivermectin distribution system in Liberia' The NOTF to
facilitatethe
completionof the REMO map of
Liberia;a
proposatfor
the refinement of the REMO map of Liberia to be submitted by the NOTF by end of July the latest'
The NOTFto
conduct a workshop of APOC philosophy and CDTI strategy at county level for involvingall the
stakeholders (County Onchocerciasis supervisors, Community-distributors, community leaders)'
TheNorF
to set up a data collection, entry and processing system'
The NOTF to provide 2006 treatment and training data to APOC Managemento The NOTF to train
community-directed distributorsin conducting census in each
CDTI communities'
The NOTF to elaborate a strategic plan for (a) training/retraining of CDDs and front line health workers, (b) conduction health education and sensitization in each of the APOC funded CDTI projects in LiberiaRecommendations addressed to ApOC Management
'
APOC Management to provide technical and financial support for conducting the completion of the REMO map of Liberiar APoc
Management to build capacity in data management in Liberia. APoc
Management to facilitate census taking in LiberiacDTl
projects' APOC
Managementto
provide technical supportfor
trainingof the
implementersof
Liberia.
projects health education, IEC and production of materials for IECANNEX
l:
LIST OF PARTICIPANTSSN
1
2 3 4 5 6 7
I I
10 11 12 13 14 15
Participants S. Benson Barh Moses Pewu DanielKoon Yah S. Dolo Nimely T. SamPson Virginia O. Hinneh Christiana Dagadu James Goaneh Annette Doe Larry D. Gee Jessie Duncan Flomo Gwesa Dee Zoe Lake Bill D. Korboi Alfred B. Beyan
Position NOTF Chair
NOTF accountant
National Coordinator SSI Country Rep DPCM/HO Oncho Supervisor Oncho Supervisor Oncho Supervisor Oncho Supervisor Oncho Supervisor Oncho Supervisor Oncho Supervisor Oncho Supervisor Oncho Supervisor Oncho Supervisor Oncho Supervisor
Address MOH
MOH
Bureau of Social Welfare/MOH NOTF HQ
NOTF HQ
Family Health Division/MOH National Health Promotion Division Christian Health Association NOTF HQ
NOTF HQ MOH MOH MOH MOH NOTF HQ NOTF HQ SSI
WHO/Liberia Montserado CountY River Cess CountY Gbarpolu CountY Oncho BomiCounty
Nimba County Sinoe County MargibiCounty Grand Bassa CountY Maryland CountY Cape Mount CountY Bong County NOTF HQ f,tnTE Lln rrvll tlu
NOTF HQ
Christian Health Association A.M. DogliottiCollege of Medicine
Phone 6s22160 655021 5
77292645 6550843 6469536 4760410 6405120 6573221 6512897 6517797 6522644 77715577 6526503
6551 941 6526842 659451
I
6457381 4717942 6472819 6824639 6594092 77004703
4753995 6451450 6455884 56561 90
653831 3 6525935
16
Dr. H. TudaeTorboh17
Mrs. Verda TarPeh18
Dr. Fatorma BolaY19
Mr. David S. George20
Andrew A. Saah21
Alfred T. Musa22
J. Sumo PaYwala23
Rancy W. Leesala24
William Bedford25
Moses Logan26
ThomasS. Siazia27
Paul K. Targbe28
Oretha Scell29
Stephen CooPar30
Frances J. SarPee^a ta-4L^.., n^..,^L
J i iviarll llrw \r\Jwsl I
32
Matthew KarPeh33
Jenkins Jorgbor34
Victoria lrelandANNEX
II:
AGENDA OF THE WORSKOPWORKSHOP ON APOC PHILOSOPHY AND CDTI STRATEGY
Monrovia,22 to 26 May 2006-05-22
Rev.1
-
22May 2006Monday 22 May 2006
08H30
- 09H159H15
- 09H3010H00 -10H30 Opening ceremony
-
Opening address by the National Coordinator-
Opening address by the Representative of APOC Director-
Opening address by the WHO Representative-
Official opening by the Representative of the Honourable Minister of HealthCoffee break - Refreshment
10H30 -11H0011H00 -13H00 Working sessions
Election of Chair persons (10 minutes)
- Dr
TorbohAdoption of the Agenda (5 minutes) - Dr. Torboh
Objectives of the workshop and expected outcomes (5 miniutes)
-
Dr. NomaPre-test (20 minutes)
-
Mr.Atabe & Dr. EnyinnayaSession l: Partnership
13H00 -14H3014H30 -16H00
Session ll:
REMOLunch Break
Current
status of Rapid
Epidemiological Mappingof
Onchocerciasis (REMO) in Liberia (10 minutes)-
Dr. BolaySession lll: APOC Philosophy,
CDTIstrategy and implementation process Session lll.1: APOC Philosophy and
CDTIstrategy
- APOC
Philosophyand
Community-directed treatmentwith
ivermectin (CDTI) concept (15 minutes) - Dr.Enyinnaya-
Discussion ( 10 minutes)Session lll.2:
CDTIstrategy: Community participation
Approaching communities (15 minutes )
-
Ms Habomugisha Responsibility of communities (10 minutes)-
Ms HabomugishaCommunity mobilization
and
sensitisation(15 minutes) Mrs Ogbu and
Ms HabomugishaRegistration of the participants Arrival of invited guests and officials
16H00 -16H15