The African Statistical Association (AFSA)

JJ-NITED NATIONS

C O N O M I C €SSSh Distr .

AND ^^^^/P LIMITED

I SOCIAL COUNCIL ^^ To'iTJilh

Original; MGLISH

ECOMOMIC COMMISSION FOR AFRICA

Third session of the Joint Conference of African Planners, Statisticians and Demographers

Addis Ababa, 5 - Ik March 19&"1*

THE AFRICAN STATISTICAL ASSOCIATION (AFSA)

Table of contents

The African Statistical Association (AFSA)

Annex I: Introduction

Annex II: Constitution of the African Statistical Association Annex III: African Statistical Association - Rules of procedure

E/ECA/PSD/3/25

THE AFRICAN STATISTICAL ASSOCIATION (AFSA)

Ve second session of the Joint Conference of African Planners,

Statisticians and Demographers appointed a co^nittee of three persons to rake proposals for the revival of the Association of African Statisticians

The report of the cotnmittee, the proposed constitution of the association

and its rules of procedure are attached as Annexes I, II and III.

E/ECA/PSD.3/25 Annex I

Introduction

1 At the second session of the Joint Conference of African Planners

Statisticians and Demographers, the history of the Association of African Statistician, (MS) and the reasons for its inability to develop into a v ab e in Utution were examined. A Sttall co^ittee censing Mr Mxt1*

er of the Ethiopian Central Statistical Office, Mr. -T. de Denuty Chief, ECA Statistics Division and Mr. R. Andrianasolo,

, uc-. ui-j » , . ■cr'A Cf-.fl ct-i^« Division.

the next meeting of the Joint Conference in ** £ i of the second Joint Conference, the comittec was expected inter

of the

to deal with

<e) finance, e.g., how a permanent secretariat should be supported;

(b) high turnover among statisticians, especially those holding high

positions and its effect on memberships

(c) role of national statistical associations in AAS; and

(d) payment of subscriptions and type of currency to be used.

The committee met and agreed on the following steps:

21 a final indication as to whether thay wish _

of the revived African Statistical Association UF^>,

(iii) The draft constitution will then be finalized by the small ccmittee

taking into account the comments received;

(iv) A nostil vote to approve the constitution will then be taken;

(v) The co^ittee will set ns a Ncnination Cr-ocittec which will propose candidates for the officers and Council of the AFSa, (vi) The naces of the persons nominated by the ccnaittee will then be

coLunicated to the Joint Conference which may also wish to

nominate additional candidates;

(vii) Other r-embers can also nrorose alternative candidates in the manner

prescribed in the constitution;

(viii) There will be a nostal vote for the officers and nepers of the

Council of the AFS/*. .

? Preliminary enrolment forras were sent cut in August 1982. So far

bout'loo^rrhave been cooploted and ^££^^4^

completed the enrolment fortis can be reearded as pro

E/ECA/PSD.3/25

Annex I Pape 2

3. A draft constitution had also been prepared and forwarded to all ners-ns

wh- had completed the preliminary enrolment forn for then to propose any amendment that they wish to mke. As soon as these consents were received the constitution was revised. Annex II is -■ copy of the revised draft

constitution.

Draft Constitution

4. As indicated in the orevicus section, the draft constitution was circulated

to prospective nenbers of the Association and n number of comnents was received frcn them. Theso related to the nane ,?nd membership of the Association, the president-elect and the functions of the Secretary General. It was -ointed out by some nenbers that the nane "Association of African Statisticians" was inconsistent with the provision that nenbers could be non-Africans nnd

therefor- either non-Africans should be excluded from, membership or the name should be changed. The Committee examined this proposal thoroughly ond decided that since it was essential to have in the Association non- Africans who work or have worked as statisticians in Africa, it was better to change the nana to the African Statistical Association which did not imply the exclusion of non-Africans froir. membership. The Association however will be mainly for African statisticians -m<*. there should not be any fear that nnn-Africans would have a controlling interest in it.

5. The second issue related to the office of president-elect. Some members did not see the need for having"a oresident-elect and preferred to have all officers elected at the sane tine. The Committee examined this question and took into account that it is now a convention for ill international associations' of repute to have the post of president-elect, e.g. the

International Statistical Institute, the International Association/of Survey Statisticians, the International Association of Statistical Confuting,

the Bernouilli Society for Mathematical Statistics and Probability, the International Association for Regional and Urban Statisticians and the

American Statistical Association, all have established the post of president elect. This ensures sone fenn of continuity from one terr?. of -ffico to the next. It also implies that when a president-elect is being elected, members have to bear in mind that he will automatically be the next president and

thus care has to be exercised, in his selection. The Comittee therefore decided to keen the post of presidcnt-el^ct.

6. Another question which was raised was the Office of Treasurer for which no separate provisions had been made in the draft constitution. It was

the intention of the Comittee that the Secretary-General should carry out the functions of Treasurer subject -:f course to auditing. In order to

remove any airhiguity in the text of the constitution therefore the Committee has proposed the establishment of the office of the Secretary-General and

Treasurer,

The administrative and financial secretariat

7. The Committee had a thorough discussion of this subject and decided that interim arrangements should be made for the functions of the administrative and financial secretariat to be carried out by the ECA Statistics Division but in such a way that the resources of the Association will be completely separate froc those of the United Nations Economic Coimissi-n for Africa.

The Comittee also agreed to propose to the Joint Conference that it will be preferable for a host national statistical office or other statistical

E/ECA/PSD.3/25 Annex I Paee 3

n-hainistrative -nd financial secretariat. It my te rcciiled that such services

h^e be" "cvided by the Netherlands Statistical Office for the International

Statistical Institute m-1 by IHSEE for the International Association of Survey

Irttisticil': Sil- arranPe,ent by the Association and a host institution

will be in'the best interests of the statisticians ir. the African region.

is situate -iU nee,' to clear these arrangements since there are cer privileges which shcul-.3: be attached to the intarnatic^l association.

8 Th- --nsti-tuti;,ti »*>* rules -£ rroc-ture as ^rcr.-osed by the committee

taking irta account the cements of prospective meters ^re attached In 're'rinfthese, th* statutes and bylaws of the International Statistical institute were consulted. Th* "ules of Procedure, are largely base, on

the latter.

EiRh turn-over anong statisticians

9. The Co^ittee ha:' been ,sVe<! in its tcr^s of reference t, exacine the

h ,h turn-ever-afong statisticians and_to ,?ss.,ss ^^^jj%^tl^

on^enbership of the association of this high turnover a^ th'^;^'

hi*, positions. The Comittej examinee this question but r 'ted tnat sine,

the .Association was nainly one of individual members and not an association

tn<_ ,.ss.ci.li j..» u,-,, ^ rhp -'i^ipnat-ion of a Eenber should.

i^V^ ^sociation since the

^ s^^^^tLraisfcSd f?^

individ^l nature of the ^bership ,f the Association all of icers to be elec-M should co~c fror- the different statistical .iscirlmcs and not b.

confined to the field of official statistics.

Role of national statistical associations in the Association

10 The cornittee exaninart thoroughly the role which national associations can

iI£"ssitsti^Hsn

associations sh^ul' be admitted as institutional triers or the

11. In this connexion it should be -me in nind that the fvelopment of national statistical associations will have an innortant role to olay in the

i^te»rarirn of statistics at the national lev.l. This will help also t, establish a regular Halogua -etween the producers of statistics ana user

institutions in individual countries since^ost of the user inst^utions

hV h t trpret statistic

in individual countries since^ost of the ^

,is. eFoloy statisticians to heV. them to interpret statistical eata. .^ati

as^ctSions therefore can .,ncouraEe the specificti, n of applications in

th field of statistics and thus helr in defining the types of analysis needed to satisfy these applications. These national associations in turn

can "also act as recruitnent nsents for the association and thus help it

; tiftv way

E/KCA/PSD.3/?5

i- nnex 7.

Payment of subscriptions

12. The co^ittee examined the current economic situation in the'African '

countries ^rei-n exchange restrictions vhich are -vdntained ir. -&st.of

thsn^anc tha effects of these on the n^nt of subscriptions. It als-

exanmer -proposals which have beer Ta^ f^r solving these nobler s in "

other international organizations. These ^rc^sals h.w included the

use of JHESCO cr-u-ens in th.^se countries Trherf ™r^er<; ray h-ve n-

ready access to foreign exchange -r international roney .^det facilities

W?1 ™!^r ^inte"-- "* Chat; although th^ oossibility exists fr.r th^ "

use^f UNESCO courons, most Africans have eoun-rl it .Uffinult t- nakP u^

of it for paynent of subecrirstions to intcrnaticnil or^nizations and ' "

tn-zt this difficulty will h«. encGunterod by the refers of the nSeoci^i-n ' pother ar^roach was tr dcsi3n3tn certain r,on£ss say in the ECCUAS countries,

v/h,ru payment >Coul- be nade in one currency and keot in a national "W>-

regional office cf the association so that when the .-ncunt reaches - "

certain level it can ho used for -m activity within the sub-region. ' ^This has -osn tried with Eastern Eur^vcm countries but it h^s not %een verv

successful. _ ./ J

13. In view of thecc difficulties the coraaitts* was r,-t ^7e tc r-ach. -

concensus nn thio issue but recon^P.nded th:>t initially cemtp-rshin Hues o*f

only US$? should be chared for members an^ the question of hnw this fee

is to ne nai,'. should ^:e examined at the Joint Conference.

Nominations for Council

14. _ The following are nominated for t'.ic offices indicated T-.clow. Fnr .PCh office, there are cv,, acninations. Th^ consent ,.f th-.se involved has not ' ■ oeen sought. . Thzs will \& done as soon an the Joint Conference troves the report of the consnittee anr^ the list of nominees for office: "

President: E. Afonja (Nigeria) or L. Rio- (Senegal)

Presit?Gnt-?lact; C. Mierassa' (Ccnr;,) ,.,r *L.?. Honyake" "(Lesotho)

Vice-President;

North Africa Tadili Faris (Morocco) or Oraer Fl Tay (Sudan) West Africa S.I.K, Odoon: (Ghana) or Denis Traore (Mali) Central Africr. K. ^alera (Caneror-) r,r Clc-ent Enc^ari (C.a.R.)

East an-1 Southern

Afric^ T..A. Habetsitonta or D.J. Mzite (Zirhabwe)

(Madarascar)

Secretary-General M:-f;ik Rey.-r.e -<r Ouscane Balde

and Treasurer (Ethiooin) (Guinea)

Editor-in-chief T-nn Mr'kannah or :,. ,\r.Lclowcnou (Sierra Leona) (Tc^c) A.a-ditors: ^'-oyi Wankrnda -or R. f'dra:»yira

(Zaire) (li^anda)

15.^ The Joint Conference is invited t- approve -r an.end the above list,

::/e:. /psc.3/25 i::.rmax I

Conclusion

16. This Krif-f r,r.nrt surprises the v^ri-ur, rr.-ods to r'.—rctivnts the association. T*v; question of :^-y^nt -f .-.!uys Ms N^n referred to the Joint Conference for further -liscussion. TliG c;.TJ".ittc:: .rr^ rs;-s th-t the J.-int Conference shcul'* ilso .^-rovfv tha constituti-jii -t the ; ssoci.?.tion tr^enrM-, it to start functinnin;.: wi':h effect: f-.:or. 15 Marc';.. IiC4, w?'.th the Statistics Oivisicn of EGA -?r-;vi;'in\; initial su>-; .>r tin- ccrvioi.*?.

E/BCA/PSD.3/25 Annex II

CONSTITUTION OF THE AFRICAN STATISTICAL ASSOCIATION

TITLE I

PURPOSES AND COMPOSITION

ARTICLE 1

Name

Th« African Statistical Association (AFSA), hereinafter called the

"Association", was established in Addis Ababa, Ethiopia, in fferch 1984.

ARTICLE 2

Objectives

The objectives of the Association shall be:

(a) To promote the development of both pure and applied statistics in

the African region.

(b) To ensure the more effective contribution of statistics and enhance its usefulness, particularly to administration, policy formulation, planning

for socio-economic development and research

(c) To provide the opportunity for the exchange of ideas and experience

among statisticians

(d) To foster ths professional status of statisticians

(e) Tc promote methodological and substantive research in tha fields

of statistics

■f To encourage the establishment of national statistical associates (g) To establish and maintain links with rational and international

statistical association,

ARTICLE 3

Headquarters

The he-dquorters cf the Association shall be provisionally located _ at the office "responsible for statistics in ^ secretariat of the Economic

Commission for Africa in Addis Ababa.

Th<> activities, assats and liabilities of the Association shall be separate from those -f the office in which its he.ilquarters is located.

ARTICLE 4

Membership

The Association shall be composed of ordinary, honorary and institutional

nambers whose ^plications have been accepted by the Council. All ordinary

members have the right to veto.

E/ECA/PSD.3/25

Annex II Page 2

Ordinary Members

Professional statisticians, African and non-African, who work or have worked as statisticians in ifrica inay be admitted as ordinary members.

Honorary Members

Persons of outstanding distinction in the field of statistics, who have' rendered valuable services to Africa, nay be admit tod as" honorary members.

Institutional Tfenbers

Institutions such is national and international statistical associations and agencies operating in Africa, African banks, African national institutes and academies of science ciay be admitted is institutional members. ■■■ ■'

ARTICLE 5 Dues

Ordinary_and institutional ranbsrs .are required to pay such annual ;'ues as are ■-leterrp.ip.ed by the Council and a?->roved by a sira^-le majority of nenbors voting either ir a General Assembly or by costal ballet. The nodalities

for the paynent of dues are stated in the Rules of Procedure.

ARTICLE 6

Termination nf Monbershio

Menb&rsbin may be teminatej by:

Resignation Death

'Non-^aynent of dues for .a specified period as fixed by the Council, or expulsion by decision of the Generaly Assembly

TITLE II

ORGANIZATION AND POWERS

Organs

The organs of the Association shall cotnriss;

The General Assenbly The Council

The Executive Corrdttee

The Administrative and Financial Secretariat

E//CA/PSD.3/25

ARTICLE S

The General Assembly

The Geneml *.ssai-bly of the Association shall be constituted by ordinary, hnn~r«rv mij institutional raab-rs convene^1 hy the Secretary-General ano ^ ^

mr ror ^f tV, Assc-i^t^n after consultation vith the President or as ;->rovi...e_

fVin thsWcs of Procedure of -the Association. The General Assembly shall

*n:^ove t-he oen^ral -olicies an' roco-r:ondati-^s of the Council for ii-lementatinn

by the Executive Cotnmittee. The General Assot.My shall be held at^least once -v^ry two yf^rs. In case it is not -cssible to h.;:ld a ful.i ;-enerai :-,,^tm.;_ ^

^uri^p the- tw^ v.oar ^rio-d, -r-.-osals which would otherwise have been suoratte.

to the General /-sse-bly will be submitted for a -postal ballot.

Extra-ordinary sessions of the Qeneral Assembly my be convened on the

initiative ,f the Council or if a ,rour of at least fiity ordinary —b.rs

so request. The procedure for convonino; such noetinns shall be as

in the llules of Procedure.

ARTICLE 9

The Council

The affairs of the Association shall be directed by a Council. The

Council shall co<:

The Prfisilent

The PresidaPt-elect Four vico-prasi lents :

The Secretary-General and Treasurer

The Editor-in-chief of the Journal of African Statistical

Association (JAF5£)

Not more than four other rctnbers

The Ass-ci.ti-n shall be re^santrf by its President or his representative

in the'b^e"f the Presi "ent,' the Present-elect shall of rxtht .ssu.e all

the functions of the President.

Tha Council will no«t -co every two years t, review the activities of the ?3st 2 years, formlate the wcrk -r-t^ 3n, a.^rove th, ,u,<,at for

the following 2 years.

Ertr^r^ip-ry sessions of the Council ^ay ba ccnvens.' *y the Fresi^at

to examine urgent questions relatin- to thu Asscciati-on.

The Council r,Py rrPanize a vestal ballot of rrenfcrD as it thinks fit,

_iS StCat iLst ,0 .ays ela?se ,-* --on . ,ch t^CouncU

despatches to members the announcement M ^a-j v^te ^r... l.i^

ballots are ARTICLE 10

K/ECA/PRD.3/25

Annex II Pape 4

(a) The inmlnrccntation of t'-.e work orc^ra^no of the Association,

0) FeterciniTi? the wnrfciuj- oroee.:urcs r?_ the varies services f;f the Association,

(c) Preparing the budget for the Association -.rid submitting it to tho

Council for approval,

(d) Sf-t«?miinin&-: tho \>revicional r^enda for Cvmcil an4 General ^ssertoly

IHee t LP. "'fi

(e) T-kinr' such acti.ins as a^nro:;riatc an-.! nuc^ssary for the -■rc-^sr funcr.inninp; of the Association .

The Executive CocanittGc will ccet once a vsar. Extraordinary sessions'

may be convene,! as i

ARTICLE 11

The A^ministr-ntivG an-:! Financial Secretariat

The -'ay to -lay activities rrc the Association shall bo enrri-c1 cut by ar.

AJministrativG mrt Financial. Secretariat un.'?.r an Executive Secretary who will be aT^ninte,! by the Council of the Association. Ths: conposition of the secretariat will bo \U-5terisinec1 by the Council -n the advice of tha Executivo Secretary.

Until the finances of the Assr-ciatirn ;ieruit full-tir.o cr :xirt-ti^e staff of the Administrative nn^. Financial Secretariat to lii a^pcinteJ, the Statistics Division of FCA will cr.rry ;ut the functions ^f the secretariat.

ARTICLE 12

The Auditors

The accounts cf the Association shall ',?■. au.f.ito.l annually by th* auditors arinoint.-:d by the General Asocr.^ly as sv^cifitid in the Pules of ?rcceJur-v:. The apriointraant of tho auditors ro.y also bo r-ri.lc by nembcrs throuph a costal ballot.

AP.TICLE 13

Tenure of Office

Th^ t^rms of office within the Council shall be ?s frll, us:

rrtisident: The tern ■>£ office of the rresident shall Ve two years.

PresiJent-ol-scti Th--. ?r,2s?.dent-elcct shall si'rvc in that c-anacity f-jr a period of tvn years, after vThich he shall automatically becone Presiflent.

A new Vresi.lont-elact shall thon be elected.

Vice-President: The t-rL: of office of the Vice-President shall b

years

Secretary General and Treasurer, Z-jitir-in-chief an'* other nenbers of the Board: The terras of office cf the Secretary-General and Treasurer, th Editor-in-chief an.l other nsrVers ■; f the Council sh-'ill be twr years.

F,/SCi-7?SD.3/25 Annex II

Excent for the President an.' President-elect, nercbers of the Council nay le re-elected, orovided that th-^y do not hoi.1 tb- 3;t:? -ffiae for nor- than

two consecutive terns.

The Council shall have the ;ower tr- .rill -ray vacancies on tho Council that nay be re-elected, provided that they -'-.- n.;t lr 1 1 tho. sruc office for tpora than twe consecutive terms.

The Council shall have the power to fill any vacancies on th- Council that nay arise during its term of office.

iVT.TICLE li

Elections

Elections of nanbers of the Council shall Se held at the ordinary General Assembly of the Association or by costal ballot. Can.'i^tes nay :,t> nominated either by the Nondru-.tiens Comittee set u-;: ^y the Council ^r , .y ten Quinary mei^;ers in the nanner -rzscrV:e-l in the ?ulcs of rrocc^ure, No-inations must Ve ^.es-satche-? in tine tc reach the Executive Secretary at least 90 d^ys K-fore"the announced -Ir.t^ for fao meetin: ,f. the ordinary General Assembly or the d-SM:,tch of the -ostal >all^ fcrnn. IVr each office,

at least two candidates nust be nor-inatod. The nr-nes ot the candidates shall be sent to all mergers at least 60 days before the -late sot for the General /.ssenbly. Election shall"be by a si-ole maj:rity ^f ^votes cast.

Thoso to be elected ^ust be ordinary nachers :.f the Association.

APTICLE 15

Rules of Procedure

The Rules of Procedura of tho Association arc attache:: to the -roseut Constition. The Council taay nr--nSC a-endnient^ thereto and a^ly such amendments provisionally between sessions of the ordinary General d-sseinbly.

The xules uf Procedure and anandrsnts thereto shall be subnittsd for the approval of the General Asser.bly.

ARTICLE 16

Working toiruaflas

The Working lanouaoes of the -\ssociation shall be Enr-lish aiv.I French.

TITLE III

ARTICLE 17

Resources

The Resources of the Association shall corprisa:

- Dues,

_ nrnr,ojP fr-~i f^p * sEor--' atiord s act *vi ties 5 ''.n-1

of tn« auditors an.'

3/ECA/PSD.3/25

Annex II

?rve 6

ARTICLE 18'

Fx-endituro shall ?:<■ mtWizp.;. } y the VresvVnt.

The Executive Secretary sinll ^cr- accounts of r.

Such accourts sh-ai "-- V."M -t- i-s- So~-o

of the Councl. Any v^^r rf t^ ..ssociP.tW n^v ins-.ct t!>o

records of the Issoci.iticr.. '

TITU. IV

AMENDMENTS TO THE CONSTITUTION AMD TO THE AULI-S OF TT.OCSDURE ,^0 DISSOLUTION OT THE A

19

Amendnents to Constitution

Amendments to tbs Constitution in-l thu Aules of :

by the Ccuncil or by nc los, th^n twelve invars whc-PP -^Cs-V'i;

hed in tir.e tc reach the Council at l-st 90 ^vS -^_ , ^ ut "

fxx^ for ?n cr :innry General Ls,^ ly. Ml such ■ ro-Ls^ls ^'t'l

to the notice of the members of the Association ^y ,. co^unicati ,n

Council ;!es?.ntcne.I At ler.st ho Hnys i_.ofnrt, tn, .^t^ fi;;V, f.ir tV .^l^

^ro-^osals rec-iviniT a tw-thir^.s mj.rity r-f chc v,t.S cast shall U a0-.irt-2.1.

/.VTICLK ?0

Affiliation

Tho Association mny nakn the r^Mssary -rnn-cmentP f.^r offil^ti-n

the international Statistical Institute, x-hoso son is ^ (-he l\v-u'" r t .ny other international association .f statisticians. A sci-.ntific'o^-p

whica consists mainly of indivi-.uil renders and ^ocs net oxist f^ -

!;CC0"? a*filiAt^. to the Association u-^n :r;-r .val Vv tha r,uncn"if stMtially furthers the objectives of tac Association an^ is .^ithPr or international organization in tho African r--i-n or « nation-3 Vr international cr^ani?ntion -,utsi-tc .'.frier 'ut whichTs .i,rt^' ""nV the im:-r >verent of African statistics. ■

ARTICLE 21

Dissolution

s of the Ass,ci,ti,n shnll !,, =6si.-TO/t-'^

fTi» vnich r.r-r^s t- acce- t

[e ^within tfc thrc? *=■** fcii

E/ECA/PSD.3/25

Annex II Pap;e 7

TITLE V

TRANSITIONAL PROVISIONS

ARTICLE 22

The time limits nrs.scribed in Article 14 sh.il 1 not ?cply to the election of the first Council, which shall he held at the first session of the ordinary

General Assembly or by nostril T:allot.

4IITICLE 23

As an interin measure, the -ad hoc corjnittee appointed by the second joint Conference of African Planners, Statisticians nrvl DGnopraphcrs will carry out the functions entrusted to tha Noninatiuns Conmittee as far as the first

elections are concerned.

E/ECA/PSD.3/25

Annex III

AFRICAN STATISTICAL ASSOCIATION V.i'LES OF XrOCEOH^E

1. ORGANIZATION

1.1 Orpins

The As s oci.it: i^ii' s yirinciral orpnns shall !■-:;

(a) The Gouerol Asstn--My (t) The Council

(c) The Executive Corraitteo

(d) The Aduinistritivp an.1 lUnancijl Secretariat 1.2. Composition and functions of the General AsserMy

(a) Ths General Assembly shall be coi;\oose,. of ordinary, honorary and institutional r.ieir.bers.

(b) The eovsrnanra of the Association, as regards both its administration ano" its scientific affairs, is veste.! in the General Assembly which nay convene in .ordinary one extra-or'-'inary sessions.

(c) The Associ.iticr.'s ordinary sessions shall usually "Se ht=lc"! in alternate yer.rs. At each ordinary session the General Assai.^ly will Jraw u-~ a scheme

for the time an.l -/lace of. future ordinary sessions. /:t the follcwinc/. ordinary session the General Assevilly nay, hewsvar, revise the schene so far as future sessions are c-nc-vv-1. ".■ .^.vcr, the C<;uncil nay alter the tiijci ano place of a session if an emergency nakes such a change ^.lesira^l,.:. If ot least one and one-half y.^ars have elaf.se.' since the nrcce linr or Unary session, any session of the Asscciatim .roist '■& an or Unary session. '

reasons no c rdinary session can be convened, all or-jposrus which would otherwise "have teem subnitte:1 to the General Lssvrt.ly shall l.e ^-LtV'rrdtte.d to r-.omiKirs ly mail.

(e) Decisions by the General Asser^l-ly may be tak-2n c-.ithar through rorscual veto at th;; ordinary sessions an!, if so st^ttd in tho Rules of Procedure, at tho extra-ordinary sessions, or through nail vote.

1.3 Coirrposition and functions of the Council (a) The Council shall be coLooosao! <..-£

the Officers :vf the. Association namely, the "ro3i'!ent, the Vresident-eloct, tho 3ecrei:ary~Gcneral and Teeasurer, and tho Editor-in-chief;

the four Vicn-rresid^nts;

■f'thsr -:enb-3rs, n-t ^xc&.idin^ fnur in number elected by the Association. In aVition, the Chi^f of the EGA Statistics division nr-y be an. 3x-officio

E/ECA/PSD.3/25

Annex III Pa^e 2

(b) The Council shall f-rnulate the policies and -prorrar^s -f the Association xn accordance with tho guidelines established by'tbo Cener-1

Assembly. ■ "

(c) The Council shall nake decisions as to the meanir.^ of ->ny --art of the constitution an1 Rules of ^r-cedure concerning which there is'a" conflict

of opinion.

(d) The Council shall a;;-v.int a comi:t; o -;£ at 1.-st five ordinary nenbers ot tho Association to nominate Offers L-f the Association, the Vice-

presidents an" elected members -f th ; Council.

^ _ (e) The Council is authorize--', to admit as institutional nepers national anc; international statistical ao-mcies an:l such cultural, educational and

scientific institutions, and commercial, industrial or business enterprises

that, in the o?inion cf the Council, nay substantially contribute to the ains

of the Association.

(f) The Council- nay establish' committees in"&i work of which non- ir-embers of the .Association rnay he invited to participate.

(7) The Council nay admit scientific organizations as affiliated .to the Association in the manner proscribed in Article 20.

(h) The Council shall nest at each session of tho Association'and on such other occasions as convened by the President. ^ quorum sh--ll h*' forned if at least 2 Vice-Presidcnt^ 2 -lf.ct.2d n-nbers and 3 rfficers are present. The Council my reach its decisions by correspondence whenever it

.^.oems this to bj ex-'e^iei

(i) .Excoot as cthsrwisa '>roviJod by the Constitution

(i) action by the Council shall v.e by single majority of th~-

vctes cast; " ■

(ii) in th^Gventof a tie, the ^rosidin- r.ffi.CGr shall haw a cistin-.' vote, in a:! Ution to tbs ordinary vote.

1«4 Composition an-3 functions -f tho Executive Cor'nittee

(a) The Executive Co^ittee shall be c^v s«.: of thtL AssociitionT s Officers. The Officers shall be the President, tho rrtsi'.lent-elect, the Secretary-General and Treasurer an1 tho Edif,r-in-chief of the Association.

The Executive Secretary shall be in attendance.

(b) The Executive Cnmittoe' directs tht' Association' in ' conformity Wlth thf? ' zn-1 ".ules of Procedure and guidelines of the General Assembly and the Council. It is the duty of the Executive Cormittec to see

that sufficient guidance is ^iven to the Administrative 2nd Financial

Secretariat so that actual operations reflect the general orientations t-iven

oy the General Assor.bly and the Governing Council.

E/ECA/PSP.3/25 Annex III Par»e 3

(c) The Executive Committee shall appoint the Executive Secretary of the Administrative and Financial Secretariat and " fix " th'o compensations of the Executive Secretary and other personnel of the Administrative and Financial secretariat.

(d) The Executive Committee shall make, in co-operation with an orpanizin^ committee in the host country, the arrangements for each session of the Association.

(e) The Executive Committee may invite persons who are not menbers of the Association to participate in any specified session of the Association.

Such persons shall have the privilege of attendance at md participation ir.

scientific discussions without voting.

(f) Tht- Executive Committee shall meet on call of the President or .' of three of its members. Three of its members shall be a quorum. The

Executive Coumi.tt.ee may reach its decisions by correspondence whenever it deems this to be expedient.

(??) The President, subject to the decisions of the General Assembly

?r of the Council, shall have general responsibility fcr the execution of the policies and decisions of these bodies. He shall preside over meetings of the General Assembly, the Council and the Executive Cormittee, The President shall havs the authority to exorcise any functions prescribed for the Executive Committee if unferseen circumstances make such action necessary;

but he shall promptly nntify the Executive Committee of the" action taken and the circumstances ^hich necessitated it.

(h) The President nay designates each of the members of the Executive CoiTOittee tc be in charge i_f the supervision cf specific administrative or scientific activities of the Association; -he shall in any case designate a member, with the task of co-ordinating the scientific proprarane of the sessions and another member to facilitate liaison betwaen the Executive Committee and the Administrative and Financial secretariat.

(i) In the event that the Presidency is vacant or that the President is for any reason unable tc fulfil his responsibilities, the President-elect shall be Acting President until the ^resident shall again be able to serve,

.r until the term cf office of the President shall be completed. If for any reason the President-elect is unable to fulfil these responsibilities, a Vice-President shall bo Acting President iti bis place. Solely for this purpose, (i) the ord*-:r of the Vice-Presidents shall be determined by the total lenpth of tine which each has served in the Executive Cccrmittee; and

(ii) as between any two or mere Vice Presidents having equal length of such service, the order shall bo. determined by the total length of tim.i which each has been a nersber of the Association; or (iii) in case there are two or more Vice-Presidonts having equal lenpth of service and equal length of membership, age shall be the determining factor, the oldest of the Vice- Presidents bein^ the preferred candidate.

(j) The Executive Committee shall submit to the General Assembly at ■

each ordinary session of the Association a report of the Association's activities since the previous such report and a proposed prc?r-anr.e of work fcr the

irxiediate future.

E/ECA/PSD.3/75 Annex III Pasc 4

1 5 ind functions of the Administrative and Financial secretariat (,i) The A^'nistrative and Financial secretariat shall have an

Executive <Ycretary and such subordinates as the Exacutive Ccranittec shall authorize hin to enoloy. The Executive Secretary shall be the Head of the

Administrative and Financial secretariat ?.nfi act -rs Secretary of the

Association..

(b) The Administrative and Financial secretariat shall ha located ^ af the headquaters of the Association. Urder the supervision of the Executive

Corandttee, tha Executive Secretary shall le in charge of «w1fd^n""a^^.

and scientific activities of the Association. No person shall simultaneously be Executive Secretary and a toeoVer of the Executive Ccmsitte*. The ,xecutive Secretary need not bo a member nf the Association.

(c) Subject to the direction ,f. the Executive Ccnmittee, the Secretary shill record or have recorded the roinutcs of sessions of the_Association

and of meeting or the Council and the Exacutive Committee, issue or have issue* all notices of such sessions and meetings and receive, have custody of and disburse the Assocation's funds under the direction of the Secretary-

General and Treasurer.

2. FINANCE

2.1 Administrative of Finance

The finspci-a affairs r.f the Association shall be administered by _

the Secretarv-Ceneral and Treasurer whn shall work in close collaboration with the President and under the general directirm of the Executive Ccnmttee. The

Secretary-^neral and Treasurer will be assisted in his duties by the Executive Secretary. The Presilent shall authorize all expenditures.

2.2 Cues

(a) Members of the Association shall ?ay annual dues exce?t they are excused by a resolution of the General /sseirbly.

(b) The amount of annual dues shall be determined by the General Assembly

on the advice of the Council.

(c) Members who fail to -ay dues for two consecutive years and are not

excused fr- nayin* Bhall be considered as havir, rasir^. Such bribers nay

^reinsta^by a resolution of the Council upon .ayncnt of outstanding dues.

2,3 Other Resources

<O The Council shall be e^owared, if necessary, tochar.a a registration

fee to menl-ers attending a conference -r-anized by the Association.

(b) The Council niay narotiat^ or accept, en behalf of the Association,

gifts, subsidies or any other resources.

E/ECA/rSL.3/25 /mnex III Pap-e 5

2.4 Auditors

(a) The General Assembly shall appoint auditors, who shall examine the b^oks, vouchers and. accounts of the Association and determine whether they have ue&n ^roperly kept.

(■:■) The auditors who shall not exceed two in nur-ber cay be elected by the General Assembly or through a postal ballot. The nominations of auditors shr.ll be r:ade ';y the Nominations Committee,

(c) The report of the auditors shall be sub^itte.'. to the General Assembly through the Secretary-General avr Treasurer,

3. NOMINATIONS

(a) As provided for under section 1.3(d) above, the Council shall set

up n Nominations Committee of .it least five ordinary members belonging to different countries.

(b) The tenure of office shall be two years with the possibility of individual members or the Ccram.ttee bein^ appointed lor a further tern.

(c) The Nominations Corariitteo shall ?*rr-cse for each elected post two candidates taking into account peop/ra^-hical distribution, Valance in discipline and sector of activity. The list -f such nominees should be forwarded to ranch the Executive Secretary at least 9C days before the date of the elections.

(d) The Nominations Gor~jr.ittee shall conduct its business by nail or at the ordinary sessions of the Ceneral Assembly,

(e) Nominations forwarded tr.the Executive Secretary shall contain a statement of the candidate's present Dosition(s) and ^2 his scientific luMications. Such inf.-^mation will be included in the list of nominations forwarded to members for election of officers and council.

(f) Alternative nominations nay be submitted by at least ten members in ?,ocd standing to the Executive Secretary to reach hin at least 60 days before the announced date of the elections.

4. EXTRAORDINARY SESSIONS

(a) Extraordinary sessions of the General /sseobly may be convened on the initiative of the Council or if a froup of it least fifty ordinary members from at least five different countries so request. The purpose of

the session should be stated explicitly ir the request for the meeting.

(b) The exact date and olace of the extraordinary session shall be

determined by the Council, in consultation with tho ;e who requested the meeting.

(c) Extraordinary sessions shall not exceed three working days.