O Chapter 3 – Health and Wellness – Addiction Services at Annapolis Valley Health
Chapter 5 – Trade Centre Limited
5.1 Trade Centre Limited should implement a process to review and approve the accuracy of information reported in the Annual Report.
Status – Complete
A G
5.2 Trade Centre Limited should conduct a comprehensive assessment of its
O
internal control systems including the identification and analysis of financial and operational risks, controls necessary to mitigate residual risks and the design of an effective monitoring process.
Status – Not Complete
5.3 Trade Centre Limited should document the internal control framework resulting from the assessment of its internal control systems. The framework should be implemented and monitored for compliance.
Status – Not Complete
5.4 Trade Centre Limited should have an adequate analysis to support the allocation of expenses between Trade Centre Limited and Halifax Metro Centre, as well as internally among Trade Centre Limited business units. This analysis should be documented.
Status – Complete
5.5 Trade Centre Limited should ensure actual salary allocations agree with the approved allocations in the budget effective April 1 each year.
Status – Complete
5.6 Trade Centre Limited should clearly document the rationale for changes to Halifax Metro Centre salary allocations. The changes should be approved by the Chief Financial Officer.
Status – Complete
5.7 Trade Centre Limited should establish event pricing guidelines for sales staff.
Status – Complete
5.8 Trade Centre Limited should complete a profit/loss analysis for significant events and take action as appropriate.
Status – Not Complete
5.9 Trade Centre Limited should analyze and document the rationale for the Ticket Atlantic base service charge.
Status – Complete
5.10 Trade Centre Limited should formalize, with the Halifax Regional Municipality, the Ticket Atlantic per ticket commission to be paid to the Halifax Metro Centre.
Status – Complete
5.11 Trade Centre Limited should follow its policy on advances to promoters.
Status – Complete
5.12 Trade Centre Limited should allocate operating costs to tenants based on the
A G
O
5.13 Trade Centre Limited should conduct regular performance assessments on senior management and staff which include measurable performance targets and goals.Status – Complete
5.14 Trade Centre Limited should update its business travel and expense policy to be consistent with the government travel policy as required. The policy should also be updated to include appropriate documentation requirements and approvals.
Status – Complete
5.15 Trade Centre Limited’s updated business and travel expense policy should be approved by its Board and implemented.
Status – Complete
5.16 Trade Centre Limited should comply with its business travel and expense policy and develop a process to monitor compliance.
Status – Complete
5.17 Trade Centre Limited CEO travel expense claims should be reviewed and approved by the Board Chair.
Status – Complete
5.18 Trade Centre Limited should update its procurement policy to include requirements for the use of alternative procurement practices.
Status – Complete
5.19 Trade Centre Limited should comply with its procurement policy and develop a process to monitor compliance.
Status – Complete
5.20 The Executive Council Office should obtain an independent second opinion on the 10-year market projections for the new convention centre.
Status – Do Not Intend to Implement
February 2013
Chapter 2 – Results of Financial Audits and Reviews
2.1 The Department of Finance should include all revenues of the consolidated entity, including all agencies’ third party revenues, for the 2013-14 budget.
Status – Complete
2.2 The Department of Finance should establish a date during the revenue estimates process before which all known non-trivial errors are corrected.
Status – Complete
A G
2.3 The Controller’s Office should establish a process to ensure Government
O
Accounting is included in change management processes to systems producing amounts and disclosures for the Public Accounts.
Status – Complete
2.4 The Department of Community Services should only estimate and account for its share of expenses of the Nova Scotia Housing Development Corporation.
Status – Complete
2.5 The Department of Community Services should account for the Nova Scotia Housing Development Corporation as a separate agency of government.
Status – Complete
2.6 The Controller’s Office should update the description of the variance analysis process conducted on major line items of the consolidated financial statements, including determining the thresholds to be used, and assigning roles and responsibilities for preparation and approval.
Status – Complete
2.7 The Controller’s Office should direct the Department of Education to cooperate fully with the audit and provide requested information accurately and on a timely basis.
Status – Complete
2.8 The Controller’s Office should oversee the preparation of departmental risk assessments of material misstatement to the consolidated financial statements due to fraud and error.
Status – Not Complete
2.9 The Controller’s Office should prepare a description of the process for monitoring of internal controls and include this in the Management Manuals. The description should assign responsibility for the process, provide an overview of how to determine which controls are to be monitored, and guidelines as to the frequency of the process.
Status – Not Complete
2.10 The Controller’s Office should assign and communicate responsibility for ensuring account balances and disclosures are in compliance with public sector accounting standards. If this responsibility is assigned to departments, as a requirement for audit support, each should be required to acknowledge that the information provided to support balances and disclosures complies with standards. Control descriptions should be updated to reflect this process.
Status – Complete
2.11 The Controller’s Office should develop a process to identify, evaluate and monitor complementary user entity controls in government departments using external
A G
O
2.12 The Controller’s Office should prepare policies and procedures for determining tax revenues, including establishing the cut-off timeframe for updating assumptions and models. This policy should be included in the province’s Management Manuals.Status – Not Complete
2.13 Government Accounting should record all accumulated sick leave benefits liabilities for the March 31, 2013 consolidated financial statements.
Status – Complete
2.14 The Minister of Finance should directly communicate all significant proposed changes to the Public Service Superannuation Plan to its members.
Status – Complete
2.15 The Controller’s Office should provide guidance to governmental units reflecting the government’s position on the application of PS 3410 - Government Transfers for the year ended March 31, 2013.
Status – Complete
Chapter 3 – Follow-up of Recommendations to the Office of the Speaker, and Audit of the House of Assembly
3.1 The House of Assembly Management Commission should revise the House of Assembly Management Commission Regulations to require advertisements be reviewed.
Status – Complete
3.2 Management of the House of Assembly should perform periodic reconciliations of inventory listings to the system used to record capital assets, and should also conduct periodic physical inspections.
Status – Complete
3.3 House of Assembly management should update the House of Assembly Management Commission Regulations to specify that late fees and other expenses of this nature are not claimable.
Status – Complete
3.4 Management of the House of Assembly should analyze expense accounts to ensure expenses included in the financial statements of the House of Assembly are accurate and complete.
Status – Action No Longer Applicable (Office of the Auditor General agrees with this status. This recommendation has been removed from further follow-up assignments.)
A G
3.5 The House of Assembly Management Commission should revise House of
O
Assembly Management Commission Regulations to allow Members to submit claims for year end expenses in a reasonable period subsequent to March 31. Management will need to adjust procedures for determining year end accruals to ensure expenses are reasonably stated.
Status – Complete
3.6 The Chief Clerk’s assessment of internal controls should refer to the effectiveness of internal controls.
Status – Complete
3.7 Management of the House of Assembly operations should ensure consultant’s recommendations for improvements to internal controls are implemented by March 31, 2013.
Status – Complete
3.8 The House of Assembly Management Commission should prepare a comprehensive risk assessment.
Status – Complete