DIGITAL VOICE RECORDER INSTRUCTIONS

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INSTRUCTIONS DIGITAL VOICE

RECORDER

Thank you for purchasing an Olympus Digital Voice Recorder.

Please read these instructions for information about using the product correctly and safely.

Keep the instructions handy for future reference.

To ensure successful recordings, we recommend that you test the record function and volume before use.

EN

DS-2500 DS-2500

ENGLISH ...1

FRANÇAIS ... 65

ESPAÑOL ... 129

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Introduction

• The contents of this document may be changed in the future without advanced notice. Contact our Customer Support Center for the latest information relating to product names and model numbers.

• The illustration of the screen and the recorder shown in this manual may differ from the actual product.

The utmost care has been taken to ensure the integrity of this document, but if you find a questionable item, error or omission, please contact our Customer Support Center.

• Any liability for passive damages or damage of any kind occurred due to data loss incurred by a defect of the product, repair performed by the third party other than Olympus or an Olympus authorized service station, or any other reason is excluded.

Trademarks

• Microsoft and Windows are registered trademarks of Microsoft Corporation.

• Macintosh is a trademark of Apple Inc.

• Intel and Pentium are registered trademarks of Intel Corporation.

• SD and SDHC are trademarks of SD Card Association.

Other product and brand names mentioned herein may be the trademarks or registered trademarks of their respective owners.

EN

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1 2 3 4 5 6

Table of contents P.4

Safe and proper usage P.5

Getting started P.8

Basic operations P.22

Advanced operations P.36 Managing files on your PC P.53 Other practical use methods P.59 Other information P.60

INDEX

PLAY/OK

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Introduction

Table of contents ...4

Safe and proper usage ...5

Getting started Main features ...8

Memory card ...9

Identification of parts ... 10

Display status indicators (LCD panel) ... 11

Power supply ... 12

Inserting batteries ... 12

Cautions concerning the battery... 12

Battery settings ...13

Charging by connecting to a computer via USB ...14

Connecting the USB-type AC adapter (optional) to charge ...15

Turning on/off the power ... 17

Power Save Mode (Power Save) ... 17

HOLD ... 18

Inserting and ejecting a SD card... 19

Setting time and date [Time & Date] ...20

Changing the time and date...21

Basic operations Recording ...22

New recording ...23

Overwrite recording ...24

Insert recording ...25

Recording modes [Rec Mode] ...26

Microphone sensitivity [Mic Sense] ... 27

Using the Variable Control Voice Actuator [VCVA] ....28

Recording monitor ...29

Playback ...30

Erasing ... 32

Erasing a file ...32

Erasing all files in a folder ...33

Partially erasing a file ...34

Advanced operations Selecting folders and files ...36

Displaying file information [Information] ... 37

Index marks ...38

Menu list ... 39

Learning to use the menu ... 41

Locking files [Lock] ...42

Backlight [Backlight] ...43

LCD Contrast adjustment [Contrast] ...44

LED [LED] ...45

Language [Language] ...46

System sounds [Beep] ... 47

Changing the USB class [USB Settings] ...48

Formatting the card [Format] ...50

Check system information [System info.] ... 52

Managing files on your PC DSS Player software ... 53

Minimum requirement ...53

Installing software ...54

Uninstalling software ... 55

Using online help ... 55

Connecting recorder to PC ...56

Connecting to your PC using the USB cable ...56

Disconnecting from your PC ...57

Running DSS Player Software ...58

Other practical use methods Using as external memory of the computer ... 59

Other information Alarm message list ...60

Troubleshooting... 61

Technical assistance and support ...62

Accessories (optional) ...63

Specifications ...64 EN

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Before using your new recorder, read this manual carefully to ensure that you know how to operate it safely and correctly. Keep this manual in an easily accessible location for future reference.

• The warning symbols indicate important safety related information. To protect yourself and others from personal injury or damage to property, it is essential that you always read the warnings and information provided.

Safe and proper usage

f

Danger

If the product is used without observing the information given under this symbol, serious injury or death may result.

f

Warning

If the product is used without observing the information given under this symbol, injury or death may result.

f

Caution

If the product is used without observing the information given under this symbol, minor personal injury, damage to the equipment, or loss of valuable data may result.

Convention used in this manual

• The word “card” is used to refer to the SD card.

• The word “DSS Player” is used to refer to the DSS Player Standard Dictation Module in Windows environment and DSS Player in Apple Macintosh environment.

• The Notes at the bottom of a page are used for additional information, exceptions, or related events.

• Words in uppercase form such as PLAY or REC

Caution for usage environment

• To protect the high-precision technology contained in this product, never leave the recorder in the places listed below, no matter if in use or storage:

• Places where temperatures and/or humidity are high or go through extreme changes. Direct sunlight, beaches, locked cars, or near other heat sources (stove, radiator, etc.) or humidifiers.

• Near flammable items or explosives.

• In wet places, such as bathrooms or in the rain.

• In places prone to strong vibrations.

• Never drop the recorder or subject it to severe shocks or vibrations.

• The recorder may malfunction if it is used in a location where it is subject to a magnetic/

electromagnetic field, radio waves, or high voltage, such as near a TV set, microwave, video game, loud speakers, large monitor unit, TV/radio tower, or transmission towers. In such cases, turn the recorder off and on again before further operation.

• Avoid recording or playing back near cellular phones or other wireless equipment, as they may cause interference and noise. If you experience noise, move to another place, or move the recorder further away from such equipment.

• Do not use organic solvents such as alcohol and lacquer thinner to clean the unit.

Warning regarding data loss:

• Recorded content in memory may be destroyed or erased by operating mistakes, unit malfunction, or during repair work. It is recommended to back up and save important content to other media such as a computer hard disk.

• Any liability for passive damages or damage of any kind occurred due to data loss incurred by a defect of the product, repair performed by the third party other than Olympus, an Olympus authorized service station or any other reason is

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Safe and proper usage

Handling the recorder

f Warning:

• Keep the recorder out of the reach of children and infants to prevent the following dangerous situation that could cause serious injury:

1 Accidentally swallowing the battery, cards or other small parts.

2 Accidentally being injured by the moving parts of the recorder.

• Do not disassemble, repair or modify the unit yourself.

• Use SD/SDHC memory cards only. Never use other types of cards.

If you accidentally insert another type of card into the recorder, contact an authorized distributor or service center. Do not try to remove the card by force.

• Do not operate the unit while operating a vehicle.

f

Caution:

• Stop using the recorder immediately if you notice any unusual odors, noise, or smoke around it.

Never remove the battery with bare hands, which may cause a fire or burn your hands.

• Do not leave the recorder in places where it may be subject to extremely high temperatures.

Doing so may cause parts to deteriorate and, in some circumstances, cause the recorder to catch fire. Do not use the charger or AC adapter if it is covered. This could cause overheating, resulting in fire.

• Handle the recorder with care to avoid getting a low-temperature burn.

• When the recorder contains metal parts, overheating can result in a low-temperature burn. Pay attention to the following:

• When used for a long period, the recorder will get hot. If you hold on to the recorder in this state, a low-temperature burn may be caused.

• In places subject to extremely cold temperatures, the temperature of the recorder’s body may be lower than the environmental temperature. If possible, wear gloves when handling the recorder in cold temperatures.

Battery handling precautions

f Danger:

• Do not solder lead wires or terminals directly onto a battery or modify it.

• Do not connect the =and - terminals together. This may cause fire, overheating or electric shock.

• When carrying or storing the battery, be sure to put it in the provided case to protect its terminals. Do not carry or store the battery with any metal objects (such as key rings). If this warning is not followed, fire, overheating or electric shock may occur.

• Do not connect the batteries directly to a power outlet or a cigarette lighter of an automobile.

• Do not insert the batteries with their = and - terminals reversed.

• If any liquid from a battery gets into your eyes, promptly wash it off with clean water and consult your doctor at once.

• There is a hole from which gas escapes on the

= terminal. Do not cover or block it.

f Warning:

• The battery should never be exposed to flame, heated, short-circuited or disassembled.

• Do not attempt to recharge alkaline, lithium or any other non-rechargeable batteries.

• Never use any battery with a torn or cracked outer cover.

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• Keep batteries out of the reach of children.

• If you notice anything unusual when using this product, such as abnormal noise, heat, smoke, or a burning odor:

1 remove the battery immediately, taking care not to burn yourself, and;

2 call your dealer or local Olympus representative for service.

• Do not expose the rechargeable batteries to water. Do not allow water to contact the terminals.

• Do not remove or damage the battery insulating sheet.

• Do not use the batteries if you find something wrong with them such as leakage, color change or deformity.

• Unplug the charger if the charging is still incomplete after the specified time it should take.

• Should any battery liquid get on skin or clothing, promptly wash it off with clean water.

• Keep batteries away from fire.

f Caution:

• Do not subject batteries to strong shocks.

• Do not use batteries of different types, voltages, and/or brand names.

• Rechargeable battery is exclusively for use with Olympus digital voice recorder DS-2500.

• There is a risk of explosion if the battery is replaced with the incorrect battery type.

• Dispose of the used battery following the instructions.

• Please recycle batteries to help save our planet’s resources. When you throw away dead batteries, be sure to cover their terminals and always observe local laws and regulations.

• Always charge a rechargeable battery when using it for the first time, or if it has not been used for a long period.

• Rechargeable batteries have limited lifetime.

LCD monitor

• The LCD used for the monitor is made with high-precision technology. However, black spots or bright spots of light may appear on the LCD monitor. Due to its characteristics or the angle at which you are viewing the monitor, the spot may not be uniform in color and brightness. This is not a malfunction.

Safe and proper usage

Memory Card

f Warning:

• Do not touch the card contacts. This may damage the card.

Getting started

1 EN

8 Main features

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Memory card

Settings and operating environment relating to the card

This recorder uses memory in the form of SD card memory.

Compatible cards

The recorder supports cards with memory capacity between 512 MB to 32 GB.

Check the latest operating information on the Olympus homepage (http://www.olympus.

com) when using cards other than the included card. In addition, refer to the following pages as well when handling the card.

• Inserting and ejecting a SD card (☞ P.19).

• Formatting the card [Format] (☞ P.50).

SD card 1 Card lock

SD card is equipped with a lock function.

When the lock function is used, important data is protected by preventing it from being accidentally overwritten or erased.

When the lock function is set [ ] will appear on the display.

2 Index area

For writing down information identifying card or content.

Check card information [Card Info.]

Information such as the memory capacity and remaining memory for installed cards can be displayed on the recorder ( ☞ P.40).

Notes

• When initializing (formatting) a card, confirm that no necessary data is stored on the memory card beforehand. Initialization completely erases the existing data on the card.

• In some cases cards which have been formatted (initialized) by another device, such as a computer, cannot be recognized. Be sure to format them with this recorder before using.

• The card has a service life. When reaching the end of its life, writing or erasing data on the card will be disabled. In this case, replace the card.

• If you use a PC card adapter compatible with the card to save or delete some data on the card, the maximum recording time on the card may be decreased. To recover the original recording time, initialize/format the card in the recorder.

• Olympus will not be held liable for any data corruption or loss due to misuse of the media card.

1 Me mo ry c a rd

SD card

1 3

2

BACK EXIT

Card Info.

SD Remain Capacity

540MB 2.0GB

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Identification of parts

1

SD card slot

2

Built-in microphone

3 NEW button 4 REC button 5 REW button 6 FF button 7 STOP button 8 POWER/HOLD switch 9 ERASE button 0

EAR (Earphone) jack

!

MIC (Microphone) jack

@ Record indicator light

#

Display (LCD panel)

$

+ (Volume) button

%

Fast Forward (

9

) button

^ PLAY/OK button

& Smart button (F1,F2,F3)

* Rewind (0

) button

( – (Volume) button ) Built-in speaker - Battery cover

=

PC (USB) terminal

q

Cradle connector

w

Battery cover release button

1 EN

10

0

7

8 9 1 2 3 4 5

$

^

%

!

@

#

& 6

(

*

)

w

q =

Id en tif ic a tion of par ts

-

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Display status indicators (LCD panel)

1

Record mode indicator

2 Current folder

3

Memory remaining indicator (E/F bar)

4 Record indicator

5 Remaining recording time 6 Level meter indicator

7

Microphone sensitivity indicator

8 Current file number

9 Total number of files in the folder 0 Recording elapsed time

! Playback position bar indicator

@ Play indicator

# Total recording time of the selected file

$ Button guide display

% Current playback time

[ ] Author ID indicator [

õú

] Battery indicator

[

^VCVA

] VCVA (Variable Control Voice Actuator) indicator

[ ] Card lock indicator [ ] Erase lock indicator

Identification of parts

Display in the recording mode Display in the playback mode

1 Id en tif ic a tion of par ts

025 ^{/ 030}

DISPLY INDEX

DS2500 QP DICT

E F

00

^M

10

^S

15^H 22 ^M 30^S 1

2

7

6

8

3 4 5

9 0

Ni

025 ^{/ 030}

INSERT SPEED INDEX DS2500

QP DICT VCVA

02

M

50

S

12M 05S

!

#

@ %

$

Ni

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Power supply

f Warning:

• Using batteries for which part or all of the external coating (insulating sheath) is peeling off or batteries which have ruptured may cause fluid leaks, overheating, and explosions.

For this reason such batteries should absolutely not be used.

• Commercially available batteries for which part or all of the external coating (insulation sheath) has been peeled off should absolutely not be used.

Inserting batteries

This recorder can be used with either Ni-MH rechargeable batteries or AAA alkaline batteries.

Cautions concerning the battery

2

Insert batteries, observing the correct polarity as shown in the illustration below, then close the battery cover.

Unusable batteries

Batteries for which the entire external coating (insulating sheath) is peeled oﬀ (naked batteries), or those where it has partially been peeled oﬀ .

1

Lightly press down on the battery cover release button, then open the battery cover.

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12

• When charging with the recorder, be sure to use the supplied Ni-MH rechargeable batteries (BR404).

• The supplied rechargeable batteries are not fully charged. Before using the recorder or after long periods of disuse, it is recommended that you continuously charge them until full (☞ P.14, P.15).

Po we r s u p p ly

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Power supply

Notes

• Manganese batteries may not be used in this recorder.

• When changing batteries, AAA alkaline batteries or Olympus Ni-MH rechargeable batteries are recommended.

• Be sure to turn OFF the recorder before replacing the batteries. Removing the batteries while the recorder is in use may corrupt the card.

If you are recording into a fi le and the batteries run out, you will lose your currently recorded fi le since the fi le header will not be written. It is crucial to replace the batteries when one hash mark is shown in the battery icon.

• Be sure to replace both batteries at the same time.

• Never mix old and new batteries, or batteries of different types and/or brands.

• If it takes longer than 15 minutes to replace the dead batteries or if you take the batteries in and out repeatedly at short intervals, you may have to redo the battery and time settings. In this case, the [Battery] screen will appear. For more details, see “Battery settings”.

• Remove the batteries if you are not going to use the recorder for an extended period of time.

• When replacing rechargeable batteries, be sure to use Ni-MH rechargeable batteries (optional). The use of other manufacturers’ products can damage the recorder and should be avoided.

Battery indicator

The battery indicator on the display changes as the batteries lose power.

• When this [ ] indicator appears on the display, replace the batteries as soon as possible.

When the batteries are too weak, [ s ] and [ Battery Low ] appears on the display and the recorder shuts down.

Battery settings

Select to match the battery you are using.

1

Replace the batteries and turn on the recorder (

☞

P.12).

2

Press the + or − button to change the setting.

[Ni-MH] (õ):

Select when using the Olympus Ni-MH rechargeable batteries (BR404).

[Alkaline] (ú):

Select when using alkaline batteries.

3

Press the PLAY/OK button to complete the setting.

• If the “Hour” indicator flashes in the display, see “Setting time and date [Time & Date]”

(☞ P.20).

Note

• When playing a voice ﬁ le, the recorder may be reset due to the reduction of the voltage output of the batteries depending on the volume level even if [º] is displayed in the battery indicator. In this case, lower the volume of the recorder.

BACK EXIT

Battery Ni-MH Alkaline

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Power supply

Charging by connecting to a computer via USB

You can charge the batteries by connecting to a PC’s USB port. When charging, be sure to correctly place the rechargeable batteries (supplied) into the recorder (☞ P.12).

1

Boot the PC.

2

Connect the USB cable to the USB port of the PC.

Do not charge primary batteries such as alkaline or lithium batteries. It may cause battery leakage or heating, which may cause the recorder to malfunction.

3

While the recorder is in stop mode or turned off, connect the USB cable to the connecting terminal on the bottom of the recorder.

4

Press the PLAY/OK button to start charging.

• While [Press OK to start charging] is flashing, press the PLAY/OK button.

5

Charging is completed when battery indication becomes to [

¿

].

Charging time: approximately 3 hours *

* It shows the approximate time when charging rechargeable batteries fully from no remaining power at the room temperature.

The charging time will be changed depending on the remaining amount and the state of batteries.

Before connecting the USB cable, exit HOLD mode (☞ P.18).

Press OK to start charging

Remote (Storage)

Battery Full

Remote (Storage)

Notes

• The recorder cannot be charged when the PC is not turned on. It may not also be charged when the PC is in standby, hibernate, or sleep mode.

• Do not charge the recorder with the USB hub connected.

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Power supply

Connecting the USB-type AC adapter (optional) to charge

It can be charged by connecting to the USB connecting AC adapter (A514) (optional).

1

Plug the recorder’s USB cable into the AC adapter.

3

While the recorder is in stop mode or turned off, connect the USB cable to the connecting terminal on the bottom of the recorder.

• While [Press OK to start charging] is flashing, press the PLAY/OK button.

5

Charging is completed when [Battery Full] is displayed.

4

Press the PLAY/OK button to start charging.

• Before connecting the AC adapter, switch the USB connection setting to [AC Adapter] (☞ P.48).

• Before connecting the USB cable, exit HOLD mode (☞ P.18).

2

Plug the AC adapter into AC outlet.

To the USB connecting AC adapter’s (A514) USB connector.

To the AC outlet

To the USB connector

Press OK to start charging

Battery Full

1 Po we r s u p p ly

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Notes

• Insert the supplied rechargeable battery and set [Battery] to [Ni-MH]. If [Battery] is set to [Alkaline], you cannot recharge (☞ P.13).

• You cannot charge when [ø]*1 or [√]*2 blinks. Charge the batteries at a temperature in the range of 5°C to 35°C (41°F to 95°F).

*1 [ø]: When the surrounding temperature is low.

*2 [√]: When the surrounding temperature is high.

• When using time becomes notably short even after the batteries are fully charged, replace them with new ones.

• Be sure to push the USB connector all the way in.

Otherwise, the recorder may not operate properly.

• Be sure to use the included dedicated USB cable.

If any other company’s cable is used, it may lead to malfunction of the recorder. Also, never use this dedicated cable with any other company’s products.

• If selecting [Composite] in the USB connection settings:

- Charge will not be possible if the recorder is operating. Charge will start 1 minute after the end of the operation.

- Charge may not be possible depending on the application in use on the computer connected.

• In case you would like to charge using the [Composite] setting, select [Optional] in the USB connection settings, then connect the USB cable to the recorder. Selecting [AC Adapter] at the [USB Connect] display will enable you to charge (☞ P.48).

Cautions concerning the rechargeable batteries Read the following descriptions carefully when you use the Ni-MH rechargeable batteries.

Discharging:

Rechargeable batteries self-discharge while not in use. Be sure to charge them regularly before use.

Operating temperature:

The rechargeable batteries are chemical products.

The rechargeable batteries efficiency may fluctuate even when operating within the recommended temperature range. This is an inherent nature of such products.

Recommended temperature range:

When operating appliance:

0°C - 42°C/ 32°F - 107.6°F Charging:

5°C - 35°C/ 41°F - 95°F Storage for a long period:

–20°C - 30°C/ –4°F - 86°F

Using the rechargeable batteries outside the above temperature range may result in declining efficiency and shorter battery life. In order to prevent battery leakage or rust, remove the rechargeable batteries from the products when you will not be using them for a long time, and store them separately.

Notes

• This recorder is designed to fully charge batteries regardless of their energy level. However, for best results when charging newly purchased rechargeable batteries or batteries that have not been used for a long time (more than one month), it is recommended to fully charge the batteries then discharge repeatedly for 2 to 3 times.

• When disposing rechargeable batteries, always observe the local laws and regulations. Contact your local recycling center for proper disposal methods.

• If Ni-MH rechargeable batteries are not fully discharged, protect against short-circuiting (e.g.

by taping the contacts) before disposing.

Power supply

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Turning on/off the power

When the recorder is not being used, turn the power off to reduce battery consumption to a minimum.

Even if the power is turned off, existing data, mode settings, and clock settings will be maintained.

Turning on the power

While the recorder is turned off, slide the POWER/HOLD switch to the direction of the arrow.

• The display will turn on, and after [System Check]

appears, the power will be turned on. The resume function will bring the recorder back to the stop position in memory before power was turned off.

Power Save Setting

You can set the time to enter Power Save mode from among [5 minutes], [10 minutes], [30 minutes], [1 hour], and [Off].

To exit power save, press any button.

The [Power Save] setting can be changed from the Menu. For more details, refer to “Menu list” (☞ P.39) and “Learning to use the menu”

(☞ P.41).

Turning off the power

Slide the POWER/HOLD switch to the direction of the arrow, and hold it for 0.5 seconds or longer.

• The display shuts off and the power will be turned off. The resume function remembers the stop position before the power is turned off.

Power supply

Power Save Mode (Power Save)

When the recorder is ON but not in use for 10 minutes, by default, it will switch to power save mode automatically. To reactivate the recorder again, operate any button or the slide switch.

BACK EXIT

Power Save 5 minutes 30 minutes 1 hour Off 10 minutes

1 Po we r s u p p ly

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If you bring the POWER/HOLD switch to the HOLD position, the current conditions will be preserved, and all buttons and switches will be disabled.

This feature is useful when the recorder has to be carried in a bag or pocket.

1 EN

18 HOLD

Set the recorder to HOLD mode

Slide the POWER/HOLD switch to the HOLD position.

• After [Hold] appears on the display, the recorder is set to HOLD mode.

Exit HOLD mode

Slide the POWER/HOLD switch to the A position.

HOL D

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Inserting and ejecting a SD card

Inserting a SD card

Insert the SD card fully into the card slot with the card facing the direction shown in the illustration below, until it clicks into place.

• When inserting SD card into the SD card slot, the recorder message [Please Wait] will ﬂ ash on the LCD display for a few seconds while validating the SD card.

• Insert the card keeping it straight.

Ejecting a SD card

Push the SD card inward once to unlock it, and let it eject.

Notes

• The card stops with a click when it is inserted all the way.

• Inserting the card the wrong way or at an angle could damage the contact area or cause the card to jam.

• If the card is not inserted all the way, data may not be written to the card.

• Hold the card straight and pull it out.

• If an unformatted card is installed, the recorder will automatically display the menu format option (☞ P.37).

• Never use any card in the recorder unless it has been formatted on this unit (☞ P.50).

• Never remove the card while the recorder is in operation. This may damage the data.

• Releasing your finger quickly after pushing the card inward may cause it to eject forcefully out of the slot.

1 In se rt in g a n d e je ct in g a S D c a rd

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• You can select between 12 and 24 hour display by pressing the F2([24H] or [12H])* button while setting the hour and minute.

Example: 5:45 P.M

5:45 PM (Initial setting) 17:45 Setting the correct time and date on the recorder

is very important since every file recorded on the recorder will have the time and date information as part of the file header. This will simplify the file management aspects later on.

The hour indicator will flash automatically when you load batteries before using the recorder for the first time, or after the recorder hasn’t been used for a long time.

1

Press the

9

or

0

button to select the item to set.

• Select the item from the “ hour ”, “ minute ”,

“ year ”, “ month ” and “ day ” with a flashing point.

2

Press the + or − button to set.

• Follow the same steps by pressing the 9 or 0 button to select the next item, and press the + or − button to set.

Setting time and date [Time & Date]

PLAY/OK button +, − button 9, 0 button F1, F2, F3 button

1 EN

20

PLAY/OK

BACK EXIT

Time & Date

01 M 01 D 2012 Y

1: 00 AM

24H

BACK EXIT

Time & Date

10 ^M 14 ^D 2012 Y

5 : 45 ^PM

24H

Se tt in g t im e a n d d a te

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Changing the time and date

When the recorder’s POWER/HOLD switch is turned ON the [Time & Date] will be displayed for two seconds. If the time and date is not correct, set it using the procedure below.

2

Press the PLAY/OK or

9

button.

• The time and date screen appears. The hour indicator flashes, indicating the start of the time and date setup process. The following steps are the same as Step 1 through Step 3 of

“Setting time and date [Time & Date]” (☞ P.20).

3

Press the F3(EXIT) or

0

button to complete the setting.

Example: October 14, 2012 10M 14D 2012Y

(Initial setting)

14D 10M 2012Y

2012Y 10M 14D

* The display will vary depending on the status of the settings.

3

Press the PLAY/OK button to complete the setting.

• The clock will start from the set date and time.

Press the PLAY/OK button according to the time signal.

Notes

• If you press the STOP button during the setup operation, the settings are cancelled, and the recorder returns to the previous screen.

• You can set the time and date from your PC using DSS Player software (☞ P.53).

1

Press the + or − button in the [Device Menu] screen, then select [Time & Date].

• Refer to P.41 regarding each menu item settings.

• You can choose the order of the year, month, day by pressing the F2([M]/[D]/[Y]

or [D]/[M]/[Y] or [Y]/[M]/[D])* button while setting them.

Setting time and date [Time & Date]

1 Se tt in g t im e a n d d a te

BACK EXIT

Device Menu Beep Time & Date Battery USB Settings Reset Settings Power Save

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Basic operations

The recorder has five folders, [ A ], [ B ], [C], [D], [E] and you can select a folder by pressing the F1 (FOLDER) button. These five folders can be selectively used to distinguish the kind of recording;

for example, Folder [ A ] might be used to store private information, while Folder [ B ] might be dedicated to holding business information.

Up to 200 messages can be recorded per folder.

By default, the Recording Mode is [QP].

Record function

By default, the RECORD function is configured to record at the current position (overwrite).

However, that can be changed to any of the following settings:

• Append: Appends the recording to the end of the current ﬁ le (☞ P.23).

• Overwrite: Overwrites the recording starting at the current position in the ﬁ le (☞ P.24).

• Insert: Inserts the recording at the current position in the ﬁ le (☞ P.25).

Recording

Recording related settings

Recording related settings can be configured to provide a suitable recording environment.

• Recording modes [Rec Mode] (☞ P.26).

• Microphone sensitivity [Mic Sense]

(☞ P.27).

• Using the Variable Control Voice Actuator [VCVA] (☞ P.28).

• Recording monitor (☞ P.29).

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Recording

New recording

Create a new file to record in.

1

Press the NEW button to create a new file.

a Selected Author ID b New file number c Remaining recording time

2

Press the

REC button to start recording.

• The record indicator light glows orange and [ ] (Record indicator) appears on the display. Aim the microphone at the sound source. When you press the F1 (DISPLY) button during recording, you can change the LCD screen displays.

d Record indicator

3

Press the

STOP button to stop recording.

• If you want to append additional recordings to the same file, press the REC button again.

Notes

• A beep will sound when the remaining recording time reaches 60 seconds, 30 seconds, and 10 seconds while recording.

• When remaining recording time is less than 60 seconds, the record indicator light starts ﬂ ashing in orange. When the recording time is decreasing to 30 or 10 seconds, the light ﬂ ashes faster.

• [Memory Full] or [Folder Full] will be displayed when the memory or folder capacity is full.

- Delete unnecessary ﬁ les before recording any further ( ☞ P.32) or transfer dictation ﬁ les to your PC (☞ P.53).

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FOLDER MENU

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New File

E F

Remain

15 H 22 M 40 s a

b

c

Ni

INFO

031

^{/ 031}

INDEX DS2500 QP DICT

E F

00 M 10 s

15 H 22 M 30 s d

Ni

DISPLY

031

^{/ 031}

FOLDER MENU

DS2500 E QP DICTVCVA

30 H 02 M 20 s

15 H 02 M 20 s INFO

Ni

2 1

2

3

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Overwrite recording

You can overwrite a previously recorded file from any point within the file.

Note that the overwritten recordings will be erased.

Recording

1

Select and play the file you want to overwrite.

• Stop the playback at the point you want to start overwriting.

2

Press the

REC button to start overwriting.

• The record indicator light glows orange and [ ] (Record indicator) appears on the display.

a Recording elapsed time

b Total recording time of the selected file

3

Press the STOP button to stop overwriting.

Note

• You cannot select a diﬀ erent recording mode ([QP], [SP]) than that of the original ﬁ le before overwrite recording.

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DISPLY INDEX

DS2500 QP DICT

E F

10 M 25 s

00H 14 M 00 s b

a

Ni

3 2

2

R e cording

(25)

Recording

Insert recording

Additional recording can be inserted into previously recorded file.

1

Select and play the file you want to insert an additional recording into.

2

While playing the file, press the F1 (INSERT) button to insert an additional recording.

• [Insert Rec?] appears on the display.

3

Press the

REC button to start inserting

an additional recording.

• The record indicator light glows orange and [ ] (Record indicator) appears on the display.

[Insert Rec] and the remaining recording time will alternate on the display.

4

Press the

STOP button to stop inserting

the additional recording.

DS2500 QP DICT

F 00 M 12s Insert Rec E

Ni PLAY/OK

2 1

2

3

4

PLAY/OK

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Recording modes [Rec Mode]

The recording mode can choose between [QP]

(Quality Playback) and [SP] (Standard Playback).

1

Select [Rec Mode] at the [Record Menu]

screen, then press the PLAY/OK or

9

button.

3

Press the PLAY/OK button to complete the setting.

• [Setting fixed] will light up on the display, and it will return to the [Record Menu] screen.

• If you press the 0 or F1 (BACK) button the setting will be cancelled and it will return to the [Record Menu] screen.

• Pressing the F3 (EXIT) button will cancel the contents being set and take you out of the MENU.

4

Press the F3 (EXIT) or

0

button to close the menu screen.

• Set recording mode is displayed when creating the new file and during recording.

• The recording mode of file recording is displayed during playback and in stop mode.

2

^{/ 030}

FOLDER INFO

DS2500 SP DICT

New File

E F

Remain

15 H 22 M 40 s Ni

PLAY/OK

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Microphone sensitivity [Mic Sense]

You can switch between two microphone sensitivities to meet recording needs: [Dictation] for oral dictation and [Conference] which is suited for situations like meetings and conferences with a small number of people.

The setting status will appear on the display as [^CONF] or [DICT].

1

Select [Mic Sense] at the [Record Menu]

screen, then press the PLAY/OK or

9

button.

2

Press the + or – button to select [Conference] or [Dictation].

[Conference]: High-sensitivity mode that records sounds in all directions.

[Dictation]: Low-sensitivity mode suited for dictation.

3

Press the PLAY/OK button to complete the setting.

• [Setting fixed] will light up on the display, and it will return to the [Record Menu] screen.

• If you press the 0 or F1 (BACK) button the setting will be cancelled and it will return to the [Record Menu] screen.

• Pressing the F3 (EXIT) button will cancel the contents being set and take you out of the MENU.

4

Press the F3 (EXIT) or

0

button to close the menu screen.

PLAY/OK

PLAY/OK button +, − button 9, 0 button

F1, F3 button

2 Mic rophone sensiti vit y

BACK EXIT

Record Menu Rec Mode

12 VCVA Mic Sense

BACK EXIT

Mic Sense Dictation Conference

BACK EXIT

Mic Sense Conference

Setting fixed Dictation

025

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Using the Variable Control Voice Actuator [VCVA]

The Variable Control Voice Actuator (VCVA) is a function that starts recording automatically when the microphone senses that sounds have reached a preset threshold volume level, and automatically pauses when the volume drops below the threshold.

The VCVA feature allows you to conserve memory by automatically stopping recording in instances like long silent periods during meetings.

When this is enabled, [VCVA] will appear on the display.

1

Set the VCVA in the menu to [On].

2

Press the

REC button to start recording.

• When the sound volume is lower than the preset actuation sound level, recording automatically stops after 1 second approximately, and “Stand by” flashes on the display. The record indicator light glows orange and [ ] (Record indicator) appears when recording starts and flashes when recording pauses.

Adjust the start/stop actuation level:

While the recorder is in recording mode, press the 9 or 0 button to adjust the actuation level.

• The VCVA level can be set to any of 15 different values. The higher the value is, the more sensitive the recorder can react to sounds. At the highest value, even the faintest sound will activate recording.

• The VCVA actuation level can be adjusted according to the ambient (background) noise.

a Start level (Varies according to the sound volume being recorded) b Level meter indicator

(moves to the left/right according to the set level)

Notes

• The start/stop actuation level also varies depending on the selected microphone sensitivity mode (☞ P.27).

• To ensure successful recordings, prior testing and adjustment of the start/stop actuation level is recommended.

PLAY/OK button 9, 0 button

F1 button REC button

2 EN

28

134

^/134

DISPLY INDEX

DS2500 QP DICT VCVA

Standby

E F

1 H 25 M 01 s Ni

PLAY/OK

134

/134

DISPLY INDEX

DS2500 QP DICT VCVA

VCVA Level 05

E F

1 H 25 M 02 s

a b

Ni

U sin g t h e Va ria b le C o n tr o l V o ic e A ct u a to r

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+, − (Volume) button

Recording monitor

It is possible to monitor your recording by listening to the recording while recording is in progress. Insert the earphone plug into the earphone jack and use the + or – button to control the volume level.

Note

• Insert the plugs in to the end as shown in the illustration when inserting the earphone or external microphone.

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Playback

You can start playing a file at any point.

1

Select the file, then press the PLAY/OK button to start playback.

• The [ ] (Play indicator) appears on the display.

a Play indicator

2

Press the + or – button to adjust the volume.

• The display shows the volume level. You can choose between [00] to [30].

b Volume level

3

Press the

STOP button at any point you

want to stop the playback.

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00 M 05 s

27 M 58s a

Ni

101

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INSERT SPEED INDEX DS2500 QP DICT

00 M 07 s

Volume 15 b

Ni PLAY/OK

1

2

PLAY/OK

3

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Playback

Playback functions Operation How to cancel

Fast Forward

(FF) Press the 9 or FF button once while stopped. Press the PLAY/OK or STOP button.

Rewind

(REW) Press the 0 or REW button once while stopped. Press the PLAY/OK or STOP button.

Cue (CUE)

Press and hold the 9 or FF button while stopped

or playing a file. Release the button.

Review

(REV) Press and hold the 0 or REW button while

stopped or playing a file. Release the button.

Playback Speed

Press the F2 (SPEED) button during playback.

• Every time the F2 (SPEED) button is pressed, the playback speed will switch.

Play (playback):

Playback at normal speed.

Slow Play (slow playback):

Playback speed slows down (-50%), and “Slow play” will turn on.

Fast Play (fast playback):

Playback speed becomes faster (+50%), and “Fast play” will turn on.

Notes

• If you press the 9 or FF button once while fast-forwarding or twice while stopped, the recorder will stop at the end of the ﬁ le (F.Skip).

• If you press the 0 or REW button once while rewinding or twice while stopped, the recorder will stop at the beginning of the ﬁ le (B.Skip). If the 0 or REW button is pressed within 2 seconds, the recorder skips to the beginning of the previous ﬁ le.

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Erasing

Erasing a file

1

Select the file you want to erase.

2

Press the ERASE button.

3

Press the + button to select [File Erase], then press the PLAY/OK button.

[Erase Done] is displayed when the file is erased.

File numbers will be reassigned automatically.

Erasing or deleting a file from any of the folder on the recorder is a very simple process.

4

Press the + button to select [Start], then press the PLAY/OK button.

• The display changes to [Erase !] and erasing will start.

Notes

• An erased ﬁ le cannot be restored.

• Files cannot be erased in the following cases.

- File being set [Lock] (☞ P.42).

- Files stored on a locked SD card (☞ P.9).

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Erasing Erasing all files in a folder

1

Select the file you want to erase.

2

Press the ERASE button.

3

Press the + button to select [Erase in Folder], then press the PLAY/OK button.

[Erase Done] is displayed when the files are erased.

Any locked files in the folder will be reassigned new file numbers in ascending order.

All files in a folder can be erased simultaneously.

4

Press the + button to select [Start], then press the PLAY/OK button.

• The display changes to [Erase !] and erasing will start.

Notes

• The erasing process may take up to 10 seconds. Do not interrupt this process or data may be damaged.

• Files cannot be erased in the following cases.

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Ni

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BACK DS2500

E QP DICT

Erase in Folder Start Cancel

Ni

Erase !

000

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Erase Done Ni PLAY/OK

PLAY/OK

4 2

3

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Erasing Partially erasing a file

1

Playback the file you would like to partially erase.

2

Press the ERASE button at the point to start erasing.

• While playback continues, [Erase start] will appear on the display.

• If you press the F2 ( ) button, playback will skip (F.Skip) to the end of the file and then stop. That will be set automatically as the ending point of the partial erase.

• If you press the F1 ( ) button, playback will skip back (B. Skip) and restart from the partial erase starting point.

Playback will continue until the end of the file or until the partial erase ending point is confirmed.

You can erase a selected file in part.

3

Press the ERASE button at the point to end erasing.

• The erase starting point (time) set in step 2 and the ending point (time) set in this step will alternate on the display for 8 seconds.

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45 M 02 s

01 H 55M 25s Ni

INSERT SPEED INDEX

45 M 02 s

01H 55 M 23s Erase start

EXIT

134

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05 M 01 s Start point

Ni

01 H 55M 25s

134

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45 M 32 s End point

Ni

01 H 15M 25s PLAY/OK

2 3

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Erasing

4

Press the ERASE button to confirm erase.

• The display changes to [Partial erasing !] and erasing will start.

When [Partial erase completed.] appears on the display, partial erase is complete.

Notes

• If the ERASE button is not pressed within 8 seconds after the [Start point] and [End point] are alternately displayed, the recorder will revert to stop status.

• An erased ﬁ le cannot be restored.

• Files cannot be partially erased in the following cases.

- The SD card lock is turned on (☞ P.9).

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1 H 20 M 35 s Partial

Ni

erasing !

134

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DS2500 QP DICT

1 H 20 M 35 s Partial erase

completed.

Ni

PLAY/OK

4

(36)

Advanced operations

Selecting folders and files

Changing folders

1

While the recorder is stopped, press the F1 (FOLDER) button.

• The folder list screen will be displayed.

Changing file

1

While the file is being displayed, press the

9

or

0

button.

• This will change and display the file number order for files within the folder.

2

Press the + or – button to select the folder, then press the PLAY/OK button.

• This will change the folder.

• You can switch folders by pressing the F1 (FOLDER) button.

a Current file number b Total number of

recorded files in the folder

PLAY/OK

PLAY/OK button +, − button 9, 0 button F1, F3 button

FOLDER QP DICT

Folder A A B C D E

Folder B Folder C Folder D Folder E

EXIT Ni

FOLDER QP DICT

Folder A A B C D E

Folder B Folder C Folder D Folder E

EXIT Ni

001

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FOLDER INFO MENU DS2500 QP DICT VCVA

00M 00 s

05 M 00s

C

a b Ni