24 August 2015 Manila Philippines
Meeting Report
Meeting of the Western Pacific Region Index Medicus (WPRIM) Regional Journal
Selection Committee
Meeting of the Western Pacific Region Index Medicus (WPRIM) Regional Journal Selection Committee 24 August 2015 Manila Philippines
WORLD HEALTH ORGANIZATION
REGIONAL OFFICE FOR THE WESTERN PACIFIC
RS/2015/GE/40(PHL) English only
MEETING REPORT
MEETING OF THE WESTERN PACIFIC REGION INDEX MEDICUS (WPRIM) REGIONAL JOURNAL SELECTION COMMITTEE
Convened by:
WORLD HEALTH ORGANIZATION
REGIONAL OFFICE FOR THE WESTERN PACIFIC
Manila, Philippines 24 August 2015
Not for sale Printed and distributed by:
World Health Organization Regional Office for the Western Pacific
Manila, Philippines May 2016
2 NOTE
The views expressed in this report are those of the participants of the Meeting of the Western Pacific Region Index Medicus (WPRIM) Regional Journal Selection Committee and do not necessarily reflect the policies of the conveners.
This report has been prepared by the World Health Organization Regional Office for the Western Pacific for Member States in the Region and for those who participated in the Meeting of the Western Pacific Region Index Medicus (WPRIM) Regional Journal Selection Committee in Manila, Philippines on 24 August 2015.
3 CONTENTS
SUMMARY ... 5
1. INTRODUCTION ... 6
1.1 Meeting organization ... 6
1.2 Meeting objectives ... 6
2. PROCEEDINGS ... 6
2.1 Opening session ... 6
2.2 Summary of the 2014 WPRIM and APAME meeting ... 7
2.3 WPRIM report ... 7
2.3.1 Activities and database ... 7
2.3.2 Development of a compliance network ... 8
2.3.3 2015 Regional Journal Selection Committee (RJSC) report ... 8
2.4 Committee reports ... 8
2.5 COHRED Fairness Index Consultation ... 9
2.6. Declaration on the availability and use of health research information in and for low- middle-income countries in the Asia-Pacific region ... 9
3. CONCLUSIONS AND RECOMMENDATIONS ... 9
3.1 Conclusions ... 9
3.2 Recommendations... 10
3.2.1 Recommendations for Member States ... 10
3.2.2 Recommendations for WHO ... 10
ANNEXES
Annex 1. Meeting programme Annex 2. List of participants
Annex 3. Minutes of the 2014 APAME and WPRIM meeting Annex 4. WPRIM 2014 report
Annex 5. Report of WPRIM Regional Journal Selection Committee Annex 6. Report of the APAME Committee on Ethics and Editorial Policy Annex 7. Report of the APAMED Central Committee
Annex 8. Manila declaration the availability and use of health research information in and for low- middle income countries in the Asia-Pacific region
Keywords
Databases, Bibliographic / Information systems / Journalism, Medical / Access to information / Research
4
ABBREVIATIONS
APAME Asia Pacific Association of Medical Journal Editors COHRED Council on Health Research for Development
EMAME Eastern Mediterranean Association of Medical Editors GHL Global Health Library
GIM Global Index Medicus
IMSEAR Index Medicus of the South-East Asia Region MAMJE Mongolia Association of Medical Journal Editors NJSC National Journal Selection Committee
KAMJE Korean Association of Medical Journal Editors PAMJE Philippine Association of Medical Journal Editors RJSC Regional Journal Selection Committee
WPRIM Western Pacific Region Index Medicus
5 SUMMARY
In 2007, the primary goal of the Global Index Medicus (GIM) was to establish an online database containing a bibliographic index of medical and health journals published by WHO Member States.
Since then, each regional office has developed its own regional index medicus. The Western Pacific Region Index Medicus (WPRIM) is a bibliographic index of medical and health journals published by the Member States of the Western Pacific Region. WPRIM allows free, public access to research and publications that may not be available through other popular medical indexes.
The WPRIM database was developed by WHO in collaboration with the Institute of Medical
Information, Chinese Academy of Medical Sciences (IMICAMS), a WHO collaborating centre based in Beijing, China, and continues to be maintained by this WHO collaborating centre. Since the database was launched in 2010, 521 596 articles from 547 journals have been registered and indexed.
WPRIM is also continuously updating its contribution to GIM.
In 2007, the WPRIM Regional Journal Selection Committee (RJSC) was created to oversee the peer review of journals for inclusion in the database. The committee consists of journal editors from across the Region who review the journal titles proposed by their national journal selection committees. In 2010, an online tool was created to help committee members review the journals before their inclusion in the database; however, it was determined that face-to-face meetings were still essential.
The WHO Western Pacific Regional Office Library financially supported the organization of WPRIM RJSC meetings from 2007 to 2011.
From 2012 to 2016, WPRIM RJSC meetings have been held in conjunction with the annual Asia Pacific Association of Medical Journal Editors (APAME) meeting and convention. WPRIM and APAME have been sharing the common goal of supporting and raising the level of journal publishing and access to information in the Region.
6
1. INTRODUCTION
1.1 Meeting organization
A Meeting of the Western Pacific Region Index Medicus (WPRIM) Regional Journal Selection Committee was held for the first time at the WHO Regional Office for the Western Pacific in Manila, the Philippines on 24 August 2015. The meeting was attended by delegates from 18 countries,
including 13 from the Western Pacific Region and five from the South-East Asia Region. The meeting preceded the 2015 Asia Pacific Association of Medical Journal Editors (APAME) meeting and
convention that was held from August 25 to 26.
WPRIM was launched by WHO and its Member States in 2006. Its goal is to develop and sustain an online index (database) of medical and health journals published in the Western Pacific Region.
WPRIM allows free, public access to research and publications that may not be available through other popular medical indexes. The Regional Journal Selection Committee (RJSC) is composed of editors and librarians from WPRIM member countries who meet annually to select and approve journals for indexing and inclusion in the database.
1.2 Meeting objectives
The objectives of the meeting were:
(1) to select and approve new journals for indexing and inclusion in the WPRIM database;
(2) to share lessons learnt and plan activities for 2016; and
(3) to support and sustain programmes related to the improvement of scientific and medical journal publications in the Western Pacific Region.
2. PROCEEDINGS
2.1 Opening session
Dr Corinne Capuano, on behalf of Dr Shin Young-soo, WHO Regional Director for the Western Pacific Region, welcomed delegates and representatives from the South-East Asia and Western Pacific regions. She briefly reviewed the histories of WPRIM and APAME and stated the importance of working together to improve the quality of medical journals in the two regions and to increase accessibility to health information.
Ms Marie Villemin Partow thanked the WPRIM National Journal Selection Committee (NJSC) chairs for their leadership and support. She also welcomed the participation of editors from the South-East Asia Region and stated that they would have a separate meeting to discuss the Index Medicus for the South-East Asia Region (IMSEAR), which would be led by Mr Charles Raby. She introduced the meeting chairperson, Professor Dr Jose Florencio Lapena; co-chairperson, Dr Wilfred Peh; and rapporteurs, Ms Allison Alley and Prof Kyi Kyi Thinn. The motion to adopt the agenda was called by Professor Dr Jose Florencio Lapena.
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2.2 Summary of the 2014 WPRIM and APAME meeting
Dr Wilfred Peh acknowledged and thanked Professor Burmaajav Badrakh and the Mongolia
Association of Medical Journal Editors (MAMJE) for hosting the 2014 joint meeting of WPRIM and APAME in Ulaanbaatar, Mongolia. The minutes of the 2014 meeting were presented for comments and approval. The following changes were suggested:
1) correct the meeting title from “Asia Pacific Association of Medical Journals” to “Asia Pacific Association of Medical Journal Editors”;
2) update the participants list to include Professor Aminul Haque Khan, Professor Anwar Hossain, Dr Oh Hoon Kwon and to correct the spelling of Professor Se Jeong Oh.
The corrected minutes of the meeting are available in Annex 3.
2.3 WPRIM report
2.3.1 Activities and database
Ms Alma Prosperoso, Librarian, and Ms Marie Villemin Partow, Technical Officer, Publications, WHO Regional Office for the Western Pacific, reported on the status of WPRIM and the WPRIM database. Mr Fang An of IMICAMS presented technical updates on data contribution and protocols by countries to the WPRIM database, including:
1) changes to the composition of WPRIM NJSC members and contact persons by country;
2) the data collection protocol followed by IMICAMS for each country, specifically for web crawling and uploading extracted data;
3) an explanation to Korean delegates that data are collected every three months from the KAMJE system via web crawling and a promise to inform KAMJE about future crawling;
4) statistics on data contribution to WPRIM by country, number of website visits, and data contribution by WPRIM to the Global Index Medicus (GIM) module of the Global Health Library (GHL).
2.3.2 Development of compliance framework
Professor Dr Jeong Wook Seo presented on the development of a compliance framework based on the following: journal selection criteria; application process; review, selection and post-selection
processes; and periodic evaluation of metadata. The presentation was followed by a discussion.
Ms Marie Villemin Partow stated that the Western Pacific Regional Office Library trusts the peer- review process of the editors because librarians are not involved in assessing the content of the articles. She also mentioned that it is important not only to welcome new journals for WPRIM inclusion, but also to help them improve their quality while also assuring the quality of WPRIM. The Library will continue to work with WHO country offices to help journals accepted in WPRIM but are t having challenges submitting their data. The next WPRIM training workshop in December 2015 is proposed to assist and address technical and procedural concerns on data contribution to WPRIM.
Librarians and IT support staff from WPRIM contributing countries shall be invited to contribute their technical expertise on how to solve issues on data contribution. The WPRIM 2014 report is available in Annex 4.
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2.3.3 2015 Regional Journal Selection Committee (RJSC) report
Professor Dr Jeong Wook Seo reported that eight members and three observers attended the
discussion of the RJSC which was held as a parallel session in this meeting. The committee approved 22 journals from five countries for inclusion in the WPRIM database: China, twelve (12) journals;
Japan, one (1) journal; Mongolia, three (3) journals; Papua New Guinea, one (1) journal; and the Republic of Korea, five (5) journals. The detailed RJSC report is available in Annex 5.
The Philippines NJSC proposed to remove the Philippine Journal of Thoracic and Cardiovascular Surgery from the list of WPRIM indexed journals because it has been inactive for eight years. It was clarified during the discussion that if a journal is discontinued for indexing in WPRIM, the metadata previously uploaded in the WPRIM database will be retained, but the journal title will no longer appear on the official list.
The RJSC proposed to create a publication to celebrate the 10th year anniversary of WPRIM.
2.4 Committee reports 2.4.1 Education Committee
Professor Wilfred Peh reported on the following activities of the committee:
1) Two national medical writing skills workshops were organized in the Philippines in collaboration with the Philippine Association of Medical Journal Editors (PAMJE), Philippine Council for Health Research and Development, Pediatric Infectious Disease Society of the Philippines, and Research Institute for Tropical Medicine.
2) The activities proposed for 2016 include the following: workshops in countries in the South-East Asia Region (e.g. Nepal and India); and development of online training and education activities for authors, reviewers and editors.
2.4.2 Ethics and Editorial Policy Committee
Professor Datuk Dr Looi Lai Meng reported on the following activities and recommendations of the committee:
1) Modifications to the template for ethics and editorial policy were proposed. The first version, dated 6 August 2014, was submitted during APAME 2014. The proposed revised template and committee report are available in Annex 6.
2) A survey of APAME journals based on the APAME directory of members was done.
Fifty-four (36%) out of 151 invited journals participated in the survey.
3) Based on the results of the survey, plagiarism of manuscripts (75%) is the number one ethical issue encountered by APAME journals. Other cited ethical issues are: data falsification, fraudulent manipulation, duplicate publication, no Institutional Review Board (IRB) approval, unethical study, unjustified authorship or authorship dispute, breach of confidentiality, copyright violation and conflict of interest.
4) The survey also revealed that 96–100% of journals have editorial policies on publication ethics, but it is unclear if these policies are being implemented.
5) The committee recognized that journals might need help with strengthening the ethical culture of researchers and reviewers, using anti-plagiarism software, and identifying plagiarism, conflict of interest and copyright violation.
9
6) APAME also needs to address the issue of editorial independence and commercial issues among journal publications.
2.4.3 Library and Information Technology Committee
Dr Chinmay Shah reported that APAME hosted a webinar (online interactive seminar) on the application of appropriate statistical tests in medical and health research. It proposes to host another webinar on scientific writing. The participation of Professor Dr Wilfred Peh and Professor Dr Jose Florencio Lapena as speakers and APAME representatives at the 6th Regional Conference on Medical Journals in the Eastern Mediterranean Region from 18 to 20 February 2015 in Shiraz, Iran was also reported.
Dr Oh Hoon Kwon reported that KAMJE and XMLink Korea, in collaboration with the Western Pacific Regional Office Library, had supported internships for library and information science students from Sookmyung University Korea who uploaded data to the APAMED Central database.
The Library also reported that it had proposed changes and modifications to the APAMED Central interface to XMLink. The APAMED Central database is indexed in the WorldWideScience.org portal, a global science gateway comprised of national and international scientific databases and portals. The report of the APAMED Central Committee which is a sub-committee under Library and Information Technology Committee is available in Annex 7.
2.5. COHRED Fairness Index consultation
Professor Dr Jose Florencio Lapena reported on his participation in the Council on Health Research for Development (COHRED) colloquium hosted at the Welcome Trust in London from 16 to 17 April 2015. APAME and PAMJE were listed as institutional endorsers of the COHRED Fairness Index consultation.
2.6. Declaration the availability and use of health research information in and for low-middle income countries in the Asia-Pacific region
The draft Manila declaration on the availability and use of health research information in and for low- and middle-income countries in the Asia-Pacific region were distributed to the meeting participants for their review and comments. The finalized declaration will be launched at the 2015 APAME convention in Manila, Philippines in conjunction with the COHRED Global Forum on Research and Innovation for Health (Forum 2015). It will also be published in WPRIM and IMSEAR indexed journals as a special announcement. The declaration is available in Annex 8.
3. CONCLUSIONS AND RECOMMENDATIONS
3.1 Conclusions
1) The RJSC reviewed and approved 22 new journals from five countries for WPRIM indexing:
China, twelve journals; Japan, one journal; Mongolia, three journals, Papua New Guinea, one journal;
and the Republic of Korea, five journals. To date, 597 journals from 13 countries have been approved for WPRIM indexing.
2) The WPRIM database now has 553 289 bibliographic entries. There was a 19% increase in data contribution in 2014. WPRIM will continue to contribute to the GHL and GIM database.
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3) IMICAMS, a WHO collaborating centre that maintains the WPRIM database and collects data for uploading, is now preparing for a system upgrade of the database to further improve and develop accessibility at regional and global levels.
4) The WPRIM NJSCs, through their authors, editors and librarians, will continue to prepare more journals for WPRIM indexing by supporting the programmes related to the improvement of scientific and medical journal publications in the Region.
3.2 Recommendations
3.2.1 Recommendations for Member States
1) Member States should continue to collaborate with editors of national journals to improve the quality of medical journal publications in the Region through continuing education activities.
2) Member States that have no online journal system, but are interested in having open access visibility on the web, are encouraged to submit their journals to the Western Pacific Regional Office Library.
3.2.2 Recommendations for WHO
1) The Library should work closely with the country offices to help WPRIM journals that are having challenges with data contribution.
2) The Library in collaboration with IMICAMS should continue to provide assistance to member countries on data contribution and uploading by conducting technical trainings and workshops for librarians and IT support staff.
MEETING OF THE WESTERN PACIFIC WPR/RDO/IPS(01)2015.2 REGION INDEX MEDICUS (WPRIM) 20 August 2015
REGIONAL JOURNAL SELECTION COMMITTEE
Manila, Philippines ENGLISH ONLY 24 August 2015
PROVISIONAL PROGRAMME
08:00-08:30 Registration (Conference Hall foyer) 08:30-09:30 (1) Opening Session
Welcome Remarks
Opening Remarks
Appointment of Chairpersons, Vice-Chairpersons, Rapporteurs
Dr Corinne Capuano
Executive Director, Office of the Regional Director, WHO WPRO Ms Marie Villemin Partow Publications Officer, Information Products Services, WHO WPRO
(2) Adoption of the Agenda
(3) Summary of the previous WPRIM - APAME Meeting
09:30-10:00 Group Photo (WPRO Lawn) Coffee Break (WPRO Library)
10:00-10:30 (4) Status Report
WPRIM / WPRIM Database
Development of a compliance framework for WPRIM database collection
Ms Marie Villemin Partow
Ms Alma Prosperoso (WPRO Library) Mr Fang An (IMICAMS)
Prof Jeong Wook Seo, Chair RJSC ANNEX 1
10:30-11:30 Group Discussion
WPRIM RJSC
APAME Committees (Education, Ethics &
Editorial Policy, Library and Information Technology, AdHoc Committee on APAMED Central)
11:30-12:00 (5) WPRIM Regional Journal Selection Committee
Recommendations WPRIM RJSC Chair/Members
12:00-13:00 Lunch (Cafeteria Al Fresco) 13:00-13:30
(6) Status of APAME (Committee Reports) a) Education Committee
b) Ethics & Editorial Policy Committee
c) Library and Information Technology Committee d) AdHoc Committee on APAMED Central
Prof Wilfred Peh
Prof Jose Florencio Lapena, Jr.
Prof Lai Meng Looi Dr Chinmay Shah Prof Oh Hoon Kwon 13:30-14:00 (7) Report on the EMMJ6 EMAME Conference,
Iran
(8) Report on COHRED Fairness Index Consultation, London
(9) Review and Adoption of the "Manila Declaration on Advancing Access to Health Information and Publication"
(10) Conclusion and Recommendations
Prof Wilfred Peh
Prof Jose Florencio Lapena, Jr.
Prof Jose Florencio Lapena, Jr.
Prof Wilfred Peh
14:00-14:30 Coffee Break (Lower Conference Lounge)
14:30-15:15 (11) APAME General Assembly and Business Matters
Certification of Quorum
Presentation of List of New Members
Next Joint Meeting of APAME / WPRIM / IMSEAR
Adjournment
Closing Ceremony
APAME Board of Directors / Members
15:15-15:30 Assembly at WPRO Drop Off Point
(Participants who will attend the Forum 2015 Opening Ceremony at PICC)
15:30 Departure for PICC
ANNEX 2. LIST OF TEMPORARY ADVISERS, OBSERVERS AND SECRETARIAT 1. Temporary Advisers
Prof Dr Jose Ma. Avila, Department of Pathology, College of Medicine, University of the Philippines, Manila, Philippines, Tel: 632 - 400 6452, E-mail: joeycavila@yahoo.com.ph
Dr Burmaajav Badrakh, Ministry of Health Olympic Street-2 Sukhbaatar District 210648 Government Building 8, Ulaanbaatar, Mongolia, Tel: 976-11-265916, E-mail: burmaajav5@yahoo.com ;
burmaajav@moh.com
Prof Dr Maria Minerva Calimag, President, Philippine Medical Association, Philippine Society of Anesthesiologists, Manila, Philippines, Tel: +63 918 920 1739, E-mail: erviecalimag@gmail.com Dr Vui Heng Chong, Editor, Brunei International Medical Journal, RIPAS Hospital, Bandar Seri Begawan, Brunei Darussalam, Tel: 673-2242424 E-mail: chongvuih@yahoo.co.uk
Mr Fang An, Vice Chief for Computer Network, Institute of Medical Information, Chinese Academy of Medical Sciences, 3 Yabao Road, Chaoyang District, Beijing, 100020 China, Tel: 8610-5232 8780 E-mail: fang.an@imicams.ac.cn
Dr Ricardo Guanzon, Vice-President (External), Philippine Association of Medical Journal Editors Region 1 Medical Center, Arellano, Dagupan City , Philippines, Tel: 6375- 632 2409
E-mail: guanzon.ricardo@yahoo.com; ricsguanzon@gmail.com
Dr Patricia M. Khu, Secretary, Philippine Association of Medical Journal Editors, Philippine Academy of Opthalmology, Makati Medical Plaza, Makati, Philippines, Tel: 63- 917 470 4962.
Email: pmkang@yahoo.com
Mr Masamichi Kitagawa, Chief Librarian, Academic Information Center, The Jikei University School of Medicine 3-25-8 Nishi-Shimbashi, Minato-ku Tokyo 105-8461, Japan, Tel: 813-3433-1111 ext 2121 E-mail kitagawa@jikei.ac.jp
Prof Dr Kiyoshi Kitamura, International Research Center for Medical Education, Graduate School of Medicine, University of Tokyo Igakubu Sogo-Chuokan 2F, 7-3-1- Bunkyo-ku Tokyo 113-0033, Japan, Tel: 813-58413480, E-mail: kitamura-tky@umin.ac.jp
Prof Dr Jose Florencio Lapena, Jr., President, Asia Pacific Association of Medical Journal Editors Department of Otolaryngology, Philippine General Hospital Taft Avenue, Manila, Philippines, Tel: +632 554 8467, E-mail: jfflapenajr@post.upm.edu.ph; lapenajf@upm.edu.ph
Professor Choon Shil Lee, Department of Library and Information Science, Sookmyung Women's University 100, Cheongpa-ro 47-gil, Yongsan-gu Seoul, Republic of Korea, Tel: 822-7109372, E-mail: cslee@sookmyung.ac.kr
Prof Dr Lai-Meng Looi Editor in Chief, Malaysian Journal of Pathology, Department of Pathology, University of Malaya, 50603 Kuala Lumpur, Malaysia, Tel: 603-79492064, E-mail:
editor@mjpath.org.my; looilm@ummc.edu.my
Dr Cheng Huy Ly, Cambodian Journal of Nursing and Midwifery, #61 Street 350, Boeung Ken Kang 3, Khan Chamkar Morn, Phnom Pehn, Cambodia, Tel: 855-12977933, E-mail:
chenghuy.ly@gmail.com
Prof Dr Cecilia Maramba-Lazarte, UP College of Medicine, Taft Avenue, Manila, Philippines, Tel: +632 922 6439, E-mail: ccm.lazarte@gmail.com, ccmaramba@druginfo.ph
Dr Oh Hoon Kwon, Online Editor, Korean Circulation Journal Hansol Hospital 445 Songpa Daero, Songpa-gu, Seoul 138-844 Republic of Korea, Tel: 8210-53807903, E-mail: koheart@chol.com Dr Oh Se Jeong, KAMJE, The Catholic University of Korea, 56 Dongsoo-rho, Bupyeong-gu, Incheon 403-720 Republic of Korea, Tel: +82-010-2168-7062, E-mail: ohsj@catholic.ac.kr
Prof Dr Wilfred CG Peh, Senior Consultant and Head, Dept of Diagnostic Radiology Khoo Teck Puat Hospital, Singapore Singapore, Tel: 98203717, E-mail: wilfred.peh@gmail.com
Prof Dr Filomena San Juan, Vice President (Internal) Philippine Association of Medical Journal Editor, Philippine Obstetrical and Gynecological Society, Rm 305 Manila Doctors Hospital United Nations Avenue, Manila Philippines, Tel: +632 588 0888 loc. 4140, E-mail:
sanjuan_nenet@yahoo.com
Dr Saw Aik, Department of Orthopaedic Surgery, University of Malaya Medical Center 59100 Kuala Lumpur, Malaysia, Tel: +603-79493141, E-mail: sawaik@hotmail.com
Prof Dr Jeong Wook Seo, Executive Vice President, APAME, Director, WHOCC for Health Information and Library Services Seoul National University College of Medicine 103 Daehak-ro, Jongno-gu, Seoul 110-799 Republic of Korea, Tel: 822-7408268, E-mail: jwseo@snu.ac.kr
Dr Chinmay Shah, Editor, National Journal of Integrated Research in Medicine Government Medical College, Bhavnagar A-1 Antarix Opp Pranav Flats, Ghogha Circle Bhavnagar, Gujarat, India 36400, Tel: 09328938008, E-mail: cjshah79@yahoo.co.in
Prof Sung-Tae Hong, Editor, Journal of Korean Medical Science, Seoul National University 103 Daehak-ro, Seoul 110-799 Korea, Tel: 822-7408343, E-mail:hst@snu.ac.kr
Associate Professor Victor J. Temple, Pacific Journal of Medical Sciences University of Papua New Guinea, Port Moresby, Papua New Guinea, Tel: 675 76858324; 675 72188560, E-mail:
templevictor@gmail.com; templevj@upng.ac.pg
Prof Dr Kiichiro Tsutani, Department of Drug Policy and Management (DPM) Graduate School of Pharmaceutical Sciences, The University of Tokyo 7-3-1,Hongo,Bunkyoku, Tokyo 113-0033, Japan, Tel: 813-67037089, E-mail: tsutanik@gmail.com
Ms Rosi Mini Baleiwakolo Tubuitamana, Fiji Journal of Public Health Ministry of Health and Medical Services Fiji Govt Building Suva, Fiji, Tel: 3306177, E-mail:
rosimina.tubuitamana@govnet.gov.fj
2. Observers
Ms Allison Alley, WHO Collaborating Center for Information and Library Services, JW Lee Center for Global Medicine, College of Medicine, Seoul National University, 103 Daehak-ro, Jongno-gu, Seoul 110-799 Republic of Korea, Tel: 822-740-8065, E-mail: allisonalley@snu.ac.kr;
allisonalley20@gmail.com
Ms Nicola Foxlee, Manager, Client Services Faculty of Medical and Biomedical Sciences, Manager, Herston Health Sciences Library University of Queensland Library Australia, Tel: 336-55354 E-mail:
n.foxlee@library.uq.edu.au
Ms Gina Canceran, University Librarian, College of Medicine, University of the Philippines Manila Pedro Gil St, Manila Philippines, Tel: 632-5265851, E-mail: ginacanceran@yahoo.com
Dr William Chee Fui Chong, Brunei International Medical Journal, RIPAS Hospital Bandar Seri Begawan Brunei Darussalam, E-mail: wcfchong@gmail.com
Dr Armando Crisostomo, Philippine Journal of Surgical Specialties, College of Medicine, University of the Philippines Manila Pedro Gil St, Manila Philippines, E-mail: armandcrs@yahoo.com
Ms Violeta Intia, Philippine Council for Health Research and Development Department of Science and Technology Bicutan, Taguig City Philippines, Tel: 632-8377534, E-mail:
vgintia@pchrd.dost.gov.ph
Dr Amit Joshi, Head of Department Orthopedics Shree Birendra Hospital Chhauni, Kathmandu, Nepal, Tel: 9841-233850, E-mail: dramitjoshi7@gmail.com
Dr Rajeev Kumar, Indian Journal of Urology Department of Urology, Ansari Nagar New Delhi, India, 110029, Tel: 9111-26594884, E-mail: rajeev02@gmail.com
Prof Ma. Lindie Masalinto, Medical and Health Librarians Association of the Philippines Librarian, University of Perpetual Help Dr Jose G. Tamayo Medical University Library Binan, Laguna, Philippines, Tel: 63-49-5545159, E-mail: ldmasalinto@yahoo.com
Mr Md. Sirajul Islam Molla, Journal of Health Population and Nutrition, 68 Shaheed Tajuddin Ahmed Sarani, Mohakhali Dhaka 1212, Bangladesh, Tel: 880-2-88224673, E-mail: sim@icddrb.org
Prof Nguyen Vu Quoc Huy, Vice Rector, Hue University of Medicine and Pharmacy 06 Ngo Quyen St. Hue 4700, Viet Nam, Tel: 8454-3822873
Dr Nguyen Thanh Thao, Deputy Head Office of Science Technology and International Relations Hue University of Medicine and Pharmacy 06 Ngo Quyen St. Hue 4700, Viet Nam, Tel: 84 0906449964 , Fax: 84-54 3826269, E-mail: ntthao@hueuni.edu.vn
Ms Park Eun-Sun, WHO Collaborating Center for Information and Library Services JW Lee Center for Global Medicine College of Medicine, Seoul National University 103 Daehak-ro, Jongno-gu, Seoul 110-799 Republic of Korea, Tel: 822-740-8065, E-mail: peunsun79@hotmail.com;
peunsun@snu.ac.kr 3. Secretariat
Dr Ka Yeung Cheng, Technical Officer, WPSAR Journal, WHO Regional Office for the Western Pacific United Nations Avenue 1000 Manila, Philippines, Tel: 632-5289980, Fax: 632-5211036, E-mail: chengk@wpro.who.int
Ms Marie Villemin Partow, Publications Officer, WHO Regional Office for the Western Pacific United Nations Avenue 1000 Manila, Philippines, Tel: 632-5289983 Fax: 632-5211036, E-mail: villeminm@wpro.who.int
Ms Alma Mila D. Prosperoso, Assistant, Library, WHO Regional Office for the Western Pacific United Nations Avenue 1000 Manila, Philippines, Tel: 632- 5289038, Fax: 632- 5211036, E-mail: prosperosoa@wpro.who.int
Mr Charles Patrick Raby, Librarian Information Management and Dissemination (IMD), WHO Regional Office for South-East Asia Indraprastha Estate, New Delhi 110002, India,
Tel: 91-11-23309308, Fax: 91-11-23370197, E-mail: rabyc@searo.who.int
Minutes of the 7th Joint Meeting of the
Western Pacific Region Index Medicus (WPRIM) Regional Journal Selection Committee (RJSC) and the Asia Pacific Association of Medical Journal Editors (APAME)
15 August 2014, Hotel Ulaanbaatar, Mongolia
08:30-10:00 I. Self- Introduction of Participants II. Overview of the meeting
Prof Dr Jose Florencio Lapena gave a brief background about the meeting.
The SEARO delegates were welcome as Observers to the WPRIM RJSC meeting.
The WPRIM RJSC meeting shall be presided by Dr Jeong Wook Seo (WPRIM RJSC Chair)
There would be subcommittee meeting (3 groups) after the WPRIM RJSC meeting
The SEARO delegates were encouraged to be nominated as APAME Committee Co- Chairs.
III. WPRIM Regional Journal Selection Committee ( Prof Dr Jeong Wook Seo)
1. The countries with National Journal Selection Committee (NJSC) briefly explain their journal selection process. Prof Kiichiro Tsutani mentioned additional criteria for Japanese journals referring to clinical trials that must follow the CONSORT rules. The Japanese selection committees also do not accept Medline indexed journals but accept PMC journals as candidate journals for WPRIM.
2. The countries with no candidate journals for the 2014 review are: China, Cambodia, Laos, Papua New Guinea, Singapore and VietNam.
3. 16 titles of candidate journals for review from 6 countries.
Fiji 1 Approved
Japan 1 Approved
Malaysia 1 Approved
Mongolia 2 Suspended
Philippines 1 Approved
Republic of Korea 10 Approved
4. 14 journal titles were approved (Fiji, Japan, Malaysia, Philippines, Republic of Korea.
5. Mongolia - 2 journals were suspended for review next year because of lack of English abstracts (agreed by NJSC Mongolia Chair Prof Nymadawa).
6. Philippines
2 journals (Phil Journal of Internal Medicine and Phil Journal of Psychiatry) previously on probationary status were recommended to reinstatement to active status.
1 journal (Philippine Journal of Anesthesiology) that was previously suspended to return to probationary status in 2015.
Due to non-publication, 2 journals (Phil Journal of Surgical Specialties, Phil Journal of Neurology Association) recommended for continued probationary status.
ANNEX 3
Journal of the Philippine Medical Association (JPMA) was recommended to be in active status.
7. No objection from RJSC on the decision of NJSC Philippines regarding suspension of journals that do not adhere to the selection criteria.
8. In the WPRIM Database, the last year that the journal was approved would be put as the indicator in the database to show that journals are either suspended or in probationary status.
10:00-11:30 IV. Committee Meetings Reports (Education, Ethics & Editorial Policy, IT & Library)
1. Education Committee (Ms Merlita Opena)
6 training and education activities on medical writing and train the trainer's workshops were organized by the committee in 2013-14 (4 in the Philippines, 1 in Brunei
Darussalam and 1 in Mongolia).
The training workshops were held in coordination with the Philippine Association of Medical Journal Editors (PAMJE), Ministry of Health Brunei and the Mongolian Association of Medical Journal Editors (MAMJE)
2. Ethics and Editorial Policy Committee (Dr Siva Svaganesh)
The committee reviewed the current status of ethics, editorial guidelines, COI, authorship and the scope of publication ethics
The following recommendations were noted:
a. Professor Lai-Meng Looi (Malaysia) was recommended as the Chair of the Committee and Dr Sirajul Islam Molla (Bangladesh) as the Co-Chair.
b. To strengthen the collaboration with WAME adopting guidelines; and c. To explore collaboration with FERCAP on the ethics of publication.
3. Information Technology and Library Committee (Prof Dr Jeong Wook Seo)
A WPRIM Steering Committee was organized during the visit of Mr Ian Robert (WHO HQ Librarian) in Manila in August 29, 2013. The committee as a policy making body will ensure that the future activities of WPRIM are aligned regionally vis-à-vis the Global Index Medicus.
The 2nd WPRIM Training Workshop for country contributing focal librarians and IT was organized in Beijing, China in collaboration with IMICAMS from December 16-18, 2013.
13:00-15:00 V. WPRIM and IMSEAR
a. WPRIM (Ms Marie Villemin Partow, Ms Alma Prosperoso and Mr Fang An)
WPRIM updates
There are 12 countries (Brunei Darussalam, Cambodia, China, Japan, Lao PDR,
Malaysia, Mongolia, Papua New Guinea, Philippines, Republic of Korea, Singapore, and
Viet Nam) with journals accepted for indexing to WPRIM database.
There are no changes in the composition of WPRIM National Journal Selection
Committees (NJSC) from the following countries: China, Japan, Mongolia, Philippines, and Singapore.
There are changes in the NJSC of the following countries: Malaysia, Republic of Korea and Viet Nam.
There are 434,742 WPRIM entries submitted for update and inclusion in the Global Index Medicus.
There is also a 12% increase in the number of data contributed by countries (from 466 776 in 2013 to 521 596 in 2014)
WPRIM database
IMICAMS presented the frequency and different process of data contribution of countries to the WPRIM database. The process of data contribution includes the following: by web crawling, online system uploading and submission of xml files for IMICAMS to upload.
WPRO Library and IMICAMS will continue to collaborate and work together to increase number of data contribution, promote increase usage of the database and to assist the IT and Librarian from WPRIM contributing countries to follow standards and quality data control.
APAMED Central Database
WPRO recommended that APAME Central Database should be managed under APAME so that it can further maximize its purpose to assist countries in the Asia Pacific on having online journal visibility.
There was no objection from the APAME Board and it was suggested to create an AdHoc Committee on APAMED Central.
b. There is no updated report on IMSEAR.
15:30-18:00 VI. APAME a. General Assembly
The following were elected as 2014-2016 Board of Directors and Committee Chairs President – Professor Jose Florencio Lapena, Jr (Philippines)
Immediate Past President – Professor Kiyoshi Kitamura (Japan)
Executive Vice President – Professor Jeong Wook Seo (Republic of Korea) Vice President for Internal Affairs – Professor Kiichiro Tsutani (Japan) Vice President for External Affairs – Professor Dai Tao (China) Secretary-General – Professor Wilfred Peh (Singapore)
Education Committee
Chair – Ms Merlita Opena (Philippines) Co-Chair – Dr Rajeev Kumar (India) Ethics and Editorial Policy Committee Chair – Professor Looi Lai Meng (Malaysia) Co-Chair – Md. Sirajul Islam Molla (Bangladesh) IT and Library Committee
Chair – Dr Chinmay Shah (India) Co-Chair – Mr Fang An (China)
Ad Hoc Committee on APAMED Central
Chair – Professor Oh Hoon Kwon (Republic of Korea) Co-Chair – Dr Amit Joshi (Nepal)
b. The 2015 APAME General Assembly shall be held in Manila, Philippines.
c. The Philippine Association of Medical Journal Editors (PAMJE) will also organize the 2015 APAME Convention.
Participants List-APAME/WPRIM Meeting 1. Dr Sirajul Islam Molla (Bangladesh)
2. Prof Anwar Hossain (Bangladesh) 3. Prof Aminul Haque Khan (Bangladesh) 4. Dr Ly Cheng Huy (Cambodia)
5. Mr Fang An (China) 6. Ms Tang Xiaoli (China)
7. Ms Rosi Mini Tubuitamana (Fiji) 8. Dr. Syed Mahmood Esam (India) 9. Dr Rajeev Kumar (India)
10. Dr Chinmay Shah (India) 11. Prof Dr Kiichiro Tsutani (Japan) 12. Mr Masamichi Kitagawa (Japan) 13. Prof Dr Kiyoshi Kitamura (Japan) 14. Dr Sing Menorath (Lao PDR)
15. Prof Nymadawa Pagbajab (Mongolia) 16. Prof Burmaajav Badrakh (Mongolia) 17. Prof Munkhbat Batmunkh (Mongolia) 18. Dr Minerva Calimag (Philippines) 19. Ms Merlita Opena (Philippines)
20. Prof Dr Jose Florencio Lapena, Jr. (Philippines) 21. Prof Dr Jeong Wook Seo (Republic of Korea) 22. Prof Young Moon Chae (Republic of Korea) 23. Dr Chang Ok Suh (Republic of Korea) 24. Prof Se Jeong Oh (Republic of Korea) 25. Prof Sung Tae Hong (Republic of Korea) 26. Prof Chang Kok Hahm (Republic of Korea) 27. Dr Oh Hoon Kwon (Republic of Korea) 28. Prof Dr Wilfred Peh (Singapore) 29. Dr. Ajith Don Karawita (Sri Lanka) 30. Dr. Sivasuriya Sivaganesh (Sri Lanka) 31. Dr Nguyen Son Xua (VietNam)
32. Ms Marie Villemin Partow (WHO WPRO) 33. Ms Alma Mila Prosperoso (WHO WPRO)
Meeting of the Western Pacific Region Index Medicus Regional Journal Selection Committee
August 24, 2015, Manila, Philippines
2014 Status Report
Contents:
Contents:
I. WPRIM Activities Updates II. WPRIM Database
- WPRIM 2014 Report ANNEX 4 - WPRIM 2014 Report
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
Part 1: WPRIM Activities Updates
By Marie Villemin Partow and Alma Prosperoso
WPRIM countries with accepted journals WPRIM countries with accepted journals
Brunei Darussalam Cambodia
China
Fiji
Japan Lao PDR Malaysia
Mongolia
Papua New Guinea Philippines
Republic of Korea Singapore
Viet Nam
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
WPRIM National Journal Selection Committee (NJSC) 2015
WPRIM National Journal Selection Committee (NJSC) 2015
China
Chair: Prof Dai Tao Vice Chair: Prof Cui Meng
Administrative Vice-Chair: Dr Wang De
Members: Ms Qi Chang, Prof Yuan Haibo, Mr Meng Hongseng, Prof Chi Hui, Prof Zou Jianhua, Prof Qian Qing,
Prof Su Xuemei, Dr Fu Xijuan, Prof Zhan Youxiang, Prof Yan Zhi’án, Prof Xie Zhiyun
Japan
Chair: Dr Kiichiro Tsutani Vice Chair: Dr Masamitsu Negishi
Members: Mr Masamichi Kitagawa, Dr Kiyoshi Kitamura, Mr Kazunari Misawa
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
WPRIM National Journal Selection Committee (NJSC) 2015
WPRIM National Journal Selection Committee (NJSC) 2015
Malaysia (with changes)
Chair: Vacant
Vice Chair: Dr. John T. Arokiasamy
Members: Prof. Lai Meng Looi, Dr Normaznah Yahaya, Ms Narwani Mahmood
Mongolia
Chair: Prof. Pagbajabyn Nymadawa
Members: Prof Tserenkhuu Lkhagvasuren, Prof. Badrakh Burmaajav, Prof Sevjid Badamjav, Asst. Prof Batmunkh Munkhbat Philippines
Chair: Dr Jose Ma C. Avila
Members: Dr Jose Florencio Lapena, Jr. , Dr Filomena S. San Juan, Dr Linda Varona, Dr Raymond Rosales
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
WPRIM National Journal Selection Committee (NJSC) 2015
WPRIM National Journal Selection Committee (NJSC) 2015
Republic of Korea
Chair: Prof Oh Se-Jeong
Members: Kim Na-Young, Yang Hee-Jin, Lee Ryung-Ah Singapore
Chair: Prof Wilfred Peh
Members: Assoc Prof Eng Kiong Teo, Dr Tan Tze Lee, Assoc Prof Nian Chih Hwang, Prof Alex Sia Viet Nam
Chair: Prof Nguyen Cong Khan
Members: Dr Le Van Hoi, Prof Pham Manh Hung, Prof Do Doan Loi
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
Country Name of Focal Persons / Institutions
China Mr Wang Junhui, Mr Fang An (IMICAMS) Japan Mr Masamichi Kitagawa (JAMJE, JStage) Lao PDR Dr Sing Menorath / Dr Phommachanh Sysavanh
(University of Health Sciences Vientiane, Lao) Malaysia Ms Narwani Mahmood (IMR Malaysia) Mongolia Dr Battur Lkhagvaa, Mrs Batdolgor Tumur
(Ministry of Health, Mongolian Academy of Medical Sciences (MAMS) Papua New Guinea Dr Peter Siba (PNG IMR)
Philippines Ms Violeta Intia (Philippine Council for Health Research and Development) Korea Prof Oh Se-Jeong (KAMJE)
Viet Nam Dr Le Van Hoi (MOH VietNam)
WPRO Ms Beth Mangali (WHO WPR)
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
As of July 31, 2015, the database contains 553 289 bibliographic entries from 12 contributing countries + WPRO journal
Country Approved
Journals Articles Percent of Full text
Brunei 1 16 68.8 % (11)
Cambodia 1 9 100 %（9）
China 265 315 136 27.8 %（87 610）
Japan 18 17 762 99.1 %（17 605）
Lao PDR 1 8 100 %（8）
Malaysia 21 9 127 72.9 % (133 793)
Mongolia 11 325 57. 5%（187）
Papua New Guinea 1 1 378 97.1 % (1 338)
Philippines 18 2 361 65.1 % (1 538)
Republic of Korea 206 180 444 70.5% (127 256)
Singapore 5 12 028 94. 7% (11 155)
Viet Nam 12 6 418 0
WPRO 1 107 100 % (71)
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
Unique contribution WPRIM
97% of journals (549 out of 575) approved for WPRIM are already indexed and accessible in the database
37% of WPRIM journals are also indexed in PubMed/Medline
63% of the journals published in the member countries of WHO WPR is only available for access through
WPRIM
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
2014 2015
466 776 553 289
2014 2015
466 776 553 289
Increase in the number of data entries annually from contributing countries (from 12% to 19%)
Progress Report:
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
2014 2015
466 776 553 289
2014 2015
521362 552674
WPRIM consistently updates its contribution to Global Health Library / Global Index Medicus (GIM) database
31,312 entries were added since July 2014
Progress Report:
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
Continued collaboration with IT and Librarians among contributing countries
Training workshop on WPRIM database once in a biennium for efficiency in data uploads and standardization.
Next training workshop is on the 3rdweek of December 2015 at IMICAMS, Beijing China.
Bring more journals from Pacific Island countries to be indexed in WPRIM
Increased visibility of WPRIM among staff in the WHO country offices / MOH / local librarians by including it as part of the WPRO library training package.
Next Steps:
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
Part 2: WPRIM Database
By Fang An
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
Updates on how data is collected
Country Articles Means of Collection
Brunei 0
Cambodia 0
China 19278 Crawled from WanFang and PubMed by IMICAMS
Japan 2253 Crawled from J-STAGE FTP Server by IMICAMS
Lao PDR 0
Malaysia 1586 Crawled from PubMed, Online system upload by focal person
Mongolia 148 Online system upload by focal person
Papua New Guinea 27 Crawled from PubMed by IMICAMS
Philippines 14 Crawled from PubMed by IMICAMS
Republic of Korea 8170 Crawled from KoreaMed by IMICAMS
Singapore 410 Crawled from PubMed, Online system upload by focal person
Viet Nam 0
WPRO 38 XML sent via Email, converted by IMICAMS
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
Visitor statistics
Report Range: 07/10/2014 00:00:00 - 07/10/2015 23:59:59
Hits Entire Site (Successful) 7755959
Average per Day 21191
Home Page 132175
Page Views Page Views 6508191
Average per Day 17781
Average per Unique Visitor 121
Document Views 271259
Visits Visits 731885
Average per Day 1999
Average Visit Length 00:32:54
Visitors Unique Visitors 53663
Visitors Who Visited Once 42945
Visitors Who Visited More Than Once 10718
Informal Retreat of WHO Representatives with the Cabinet Members 10−11 August 2015, Phnom Penh, Cambodia
Marie Villemin Partow / Alma Prosperoso WHO WPRO Library
prosperosoa@wpro.who.int, villeminm@wpro.who.int Fang An
IMICAMS, China fang.an@imicams.ac.cn
Thank you
Regional Journal Selection Committee of WPRIM
Date: 24 August, 2015
Venue: Meeting room of the office for WPR of WHO Participants:
Chair (1): Jeong-Wook Seo
Members (7): Fang An (China), Se Jeong Oh (Korea), Jose Ma Avila (Philippines), Burmaajav Badrakh (Mongolia), Kiichiro Tsutani (Japan), Wilfred CG Peh (Singapore), Ka Yeung Cheng (WPRO)
Observers (3): Patricia M Khu, Ricardo Guanzon, Cecilia Maramba-Lazarte
1. Review of new journals proposed and recommended by NJSC or WPRO library
A total of 22 journal titles were submitted from China (12), Korea (5), Mongolia (3), Japan (1), Papua New Guinea (1).
Sample articles were enclosed in 20 among 22 journals and they were all approved.
Two journals without sample copy (Japan, Mongolia) were checked for on-line sites and both are approved.
2. The names of approved journals are as follows:
China (12)
1. Chinese Journal of Cellular and Molecular Immunology 2. Journal of Modern Laboratory Medicine
3. Journal of Leukemia & Lymphoma 4. Journal of Geriatric Cardiology 5. Acta Pharmaceutica Sinica B 6. Tianjin Medical Journal
7. Chinese Journal of Endocrine Surgery
8. Chinese Journal of Interventional Imaging and Therapy 9. Chinese Journal of Medical Imaging Technology 10. Journal of Acupuncture and Tuina Science
11. Shanghai Journal of Acupuncture and Moxibustion 12. Journal of Nasopharyngeal Carcinoma
Korea (5)
1. Journal of Korean Biological Nursing Science 2. Natural Product Sciences
3. Health Policy and Management 4. Korean Journal of Clinical Pharmacy 5. Keimyung Medical Journal
ANNEX 5
Mongolia (3)
1. Mongolian Pharmacy and Pharmacology 2. Mongolian journal of Neurology
3. Health Laboratory Japan (1)
1. Japanese Journal of Social Pharmacy Papua New Guinea (1)
1. Pacific Journal of Medical Sciences (Formerly: Medical Sciences Bulletin)
3. NJSC of Philippines proposed to withdraw the selection on the Philippines Journal of Thoracic and Cardiovascular Surgery because the journal is not publishing any articles during recent 8 years. This issue was discussed and approved but details of action on the database will be decided after RJSC finishes the project on the development of Compliance issue of WPRIM database.
4. The 10th anniversary of WPRIM is in 2016. More than one articles may be prepared to be published. RJSC will take part in writing a paper after discussing with the library of WPRO.
Report of the Ethics and Editorial Policy Committee
2015
By
Professor Datuk Dr L.M. Looi
Chair, APAME Ethics and Editorial Policy Committee Distinguished Professor, University of Malaya Editor‐in‐Chief, Malaysian Journal of Pathology, &
Chairman, Medical Ethics Committee University Malaya Medical Centre
Joint APAME- WHO-WPRIM meeting, Manila 24 August 2015
Members of the Committee
• Lai‐Meng Looi (Malaysia) Co‐Chair
• Md. Sirajul Islam Molla (Bangladesh) Co‐Chair
• John Arokiasamy (Malaysia)
• Chong Vui Heng (Brunei)
• Md. Aminul Haque Khan (Bangladesh)
• Dr. Anwar Hossain (Bangladesh)
ANNEX 6
Participants of discussion on the report on24 August 2015
• Lai‐Meng Looi (Malaysia) Chair
• Chong Vui Heng (Brunei)
• Burmaajav Badrakh (Mongolia)
• Victor Temple (Papua New Guinea)
• Armando Cristostoma (Philippines)
• Allison Alley (WHO)
• Ly Cheng Huy (Cambodia)
RECOMMENDATIONS FOR APAME JOURNALS TEMPLATE FOR ETHICS AND EDITORIAL POLICY
(MINIMUM REQUIREMENTS )
• The first version (dated 6 August 2014) was submitted for consideration of APAME at APAME 2014.
• Modification now proposed (A.6)(see attached template) Copyright
The authors shall diligently ensure that copyrighted works (such as figures, photographs and graphs) are not
reproduced in their manuscript without written permission from the respective copyright holder(s) who is usually the publisher.
(75.0%) Data falsification 15 (28.8%) Fraudulent manipulation 14 (26.9%) Duplicate publication 30 (57.7%)
No IRB approval 26 (50.0%)
Unethical study 9 (17.3%)
Unjustified authorship 20 (38.5%) Authorship dispute 17 (32.7%) Breach of confidentiality 5 (9.6%) Copyright violation 9 (17.3%) Conflict of Interest 13 (25.0%)
Misconduct among reviewers
Number of Journals reporting YES
n=48 Conflict of interest 9 (18.8%)
Plagiarism 8 (16.7%)
Obstructive behavour 8 (16.7%) Abusive language 6 (12.5%) Breach of confidentiality 6 (12.5%)
Lessons from the survey
• 96‐100% of Journals have instructions and editorial policies on publication ethics
– How clear? How strict?
• Ethical culture ofresearchers andreviewers needs strengthening – Workshops? Role‐modeling? Punitive action?
• Need for technical support
– Anti‐plagiarism software improves pick‐up by 15%
– Picking up duplicate publication – Picking up image manipulation
• Need for guidance
– What constitutes plagiarism?
– Is IRB approval necessary – Are author signatures necessary?
– How to pick‐up conflict of interest?
– How to pick‐up copyright violation?
Second survey
• On “Editorial Independence and Commercial Issues”
– 61 invited; 21 (34%) responded
• 47% encountered management decisions that are counter to publication ethics
• 37% experienced undue pressure on publication decision
• 31% feel they may be replaced because of disagreement with publisher /owner
– Should APAME address issue of editorial independence?
BEST WISHES!
RECOMMENDATIONS FOR APAME JOURNALS
TEMPLATE FOR ETHICS AND EDITORIAL POLICY (MINIMUM REQUIREMENTS)
It is encouraged that APAME journals include the following in their Information to Authors section. Modifications should be made according to the requirements of each Journal and their readiness to adopt these
recommendations.
A. ETHICS
1. Authorship criteria and order
1.1 All authors should have contributed to the study in one or more of these areas: (i) concept and design, (ii) acquisition of data, (iii) analysis and interpretation of data, (iv) preparation and revision of the manuscript. When the manuscript is submitted, a statement should be included to show the contribution of each author.
1.2 The order of authorship shall be the responsibility of the authors and should have been reached by consensus.
1.3 Any contention over the validity or order of authorship will result in the manuscript being suspended from consideration by the Journal until the contentions are resolved by all authors.
2. Originality and authenticity of published work
2.1 There shall be a statement that all the authors have read and approved the manuscript and affirm the originality and authenticity of the research study.
2.2 Manuscripts found to have plagiarised other works or to contain false or fraudulent data will be reported to the Institution where the work is alleged to be conducted and where the author or authors are communicating from.
3. Approval by Institutional Review Board/ Ethics Committee
There shall be a statement that the study has been reviewed and approved by the Institutional Review Board/Ethics Committee/Animal Care Committee where the study was conducted. When the study has been waived from Institutional Review Board/Ethics Committee/Animal Care Committee review, based on
National/Institutional policy or guidelines, the statement should state this waiver.
4. Conflict of interest
There shall be a statement of declaration regarding conflict of interest by the author(s). If there is no conflict of interest to declare, this shall be so stated. If there are clear or possible conflicts of interest, these shall be clearly stated.
5. Confidentiality
The authors should diligently ensure confidentiality of patient information in the submitted manuscript. For example, patient(s) should not be identifiable in the manuscript, particularly by name, initials or facial
photographs. If identifiable, such as in a unique case report, then proof of permission to publish these shall be submitted to the Editor, and the permission granted stated in the acknowledgement section of the manuscript.
6. Copyright
The authors shall diligently ensure that copyrighted works (such as figures, photographs and graphs) are not reproduced in their manuscript without written permission from the respective copyright holder(s), who is usually the publisher.
B. EDITORIAL POLICIES
1. The Journal shall include a statement to affirm the practice of peer-review of manuscripts received.
Optional: Some journals may wish to outline the process of peer-review adopted e.g. preliminary technical review, number of peer-reviewers, timelines, resolution of differing opinions, decision making, etc.
2. The Journal shall include a statement to affirm Editorial independence in its decisions on publication.
3. The Journal shall include a statement to affirm its guidance by an editorial board/advisory committee.
4. The Journal shall include a statement affirming its responsibility to ensure confidentiality of the manuscript prior to its publication.
5. The Journal shall have published guidelines/Instructions to authors, stating the Journal’s technical requirements (manuscript preparation) and ethical requirements (authorship, IRB approval, conflict of interest, etc)
6. Optional: The Journal may state that it subscribes to the Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals. International Committee of Medical Journal Editors. Available from: http://www.icmje.org
Proposed: 6 August 2014
Modification proposed: 24 August 2015
ANNEX 7 – Report of the APAMED Central Committee
Chair : Dr Oh Hoon Kwon Co-Chair: Dr Amit Joshi 1. Collaborations
A. WHO WPRO Library; Internship Program
B. KAMJE/XMLink; Hardware, Software, System management, Funding of 5000-6000 USD per intern
C. Sookmyung Women's University; Human resources 2. Dec, 2014-Feb, 2015 Intern; Ms Yumi Baek
No. Journal name vol./no. Articles
1 Philipp J Ophthalmol v38 n2 8
2 Philipp J Ophthalmol v37 n2 8
3 Philipp J Otolaryngol Head Neck Surg v29 n1 12
4 Philipp J Otolaryngol Head Neck Surg v29 n2 16
5 Philipp J Otolaryngol Head Neck Surg v23 n2 14
6 Philipp J Otolaryngol Head Neck Surg v25 n2 13
7 Philipp J Otolaryngol Head Neck Surg v27 n1 10
8 Philipp J Otolaryngol Head Neck Surg v27 n2 11
9 Mong Med Sci J v169 n3 16
10 Mong Med Sci J v170 n4 18
11 Lao Med J v3 n1 7
12 Philipp J Nurs v83 n2 3
13 Philipp J Nurs v84 n1 7
14 Philipp J Anesthesiol v23n2 6
15 Philipp J Anesthesiol v25n1 5
16 J Asean Fed Endocr Soc v29 n2 15
Total 169
3. Applied Journals
A. Journal title: Philippine Journal of Anesthesiology Country: Philippines
Language: English
Publisher name: Philippine Society of Anesthesiologists Frequency: twice a year (June and December)
Abbreviation: PJA ISSN: 0115-2386
B. Journal title: Philippine Journal of Nursing Country: Philippines
Language: English
Publisher name: Philippine Nurses Association Inc.
Frequency: twice a year (June and December)
Average number of articles per issue: 5-8 issues per issue ISSN: 0048-3318
Publication start year: October 1946
C. Journal title: Journal of the ASEAN Federation of Endocrine Societies
