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Regional Logistics Strategic Plan
2015 -2018
Regional Logistics Strategic Plan 2015 -2018
WORLD HEALTH ORGANIZATION Regional Office for Africa
#SB[[BWJMMFt
iii
AFRO Library Cataloguing-in-Publication Data
WHO AFRO Regional Logistics Strategic Plan 2015-2018 1. Disease Outbreaks – organization and administration 2. Epidemics – organization and administration 3. Surge Capacity – organization and administration 4. Emergency Responders
5. Disaster Planning – organization and administration – methods I. World Health Organization. Regional Office for Africa II.Title ISBN: 978 929023279 7 (NLM Classification: WA 295)
© WHO Regional Office for Africa, 2015
Publications of the World Health Organization enjoy copyright protection in accordance with the provisions of Protocol 2 of the Universal Copyright Convention. All rights reserved. Copies of this publication may be obtained from the Library, WHO Regional Office for Africa, P.O. Box 6, Brazzaville, Republic of Congo (Tel:
+47 241 39100; Fax: +47 241 39507; E-mail: afrobooks@afro.who.int). Requests for permission to reproduce or translate this publication, whether for sale or for non-commercial distribution, should be sent to the same address.
The designations employed and the presentation of the material in this publication do not imply the expression of any opinion whatsoever on the part of the World Health Organization concerning the legal status of any country, territory, city or area or of its authorities, or concerning the delimitation of its frontiers or boundaries. Dotted lines on maps represent approximate border lines for which there may not yet be full agreement.
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Designed and Printed in the WHO Regional Office for Africa, Republic of Congo
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ACKNOWLEDGEMENTS vi
EXECUTIVE SUMMARY vii
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AG KNOWLEG M ENT
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1.3 Role of Logistics
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1.4 Scope of RLSP – RO and Outbreaks
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2.1 Logistic Challenges for the Most Common Outbreaks
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2.2 Rationale for RLSP
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2. siTuATiON ANALysis OF
LOGisTics iN THE rEGiON
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3.1 General Objective
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3.2 Specific Objectives
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3. GOAL AND OBJEcTivEs OF FivE-yEAr rLsP
Ebola PPE training in Kailahun, Sierra Leone, July 2014
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4. sPEciFic OBJEcTivEs AND KEy sTrATEGiEs
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4.1 Specific objective 1: Develop Standard Operational Protocol for Outbreak Logistics
Activity i: Develop Standard Operating Procedures (SOP) for outbreak logistics
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4.2 Specific Objective 2 – Strengthen Human Resource Capacity to Manage Outbreak Logistics
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Activity ii: Develop profile of logistics human resources within the Region.
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Activity iii: Develop a network of health logisticians within the Region.
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Activity iv: Develop logistic training modules.
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Activity v: Employ logisticians for each iST and selected priority countries.
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4.3 Specific Objective 3: Procure and Strategically Preposition Standardized Outbreak Supplies
Activity vii: Develop at least three storage hubs within the Region for prepositioning outbreak preparedness and response equipment and supplies.
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Activity ix: Determine countries for development of first-level response capacity based on risk of outbreaks.
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Activity x: Develop equipment specifications for regional rapid-response team operations.
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Activity xi: Develop and adapt standard kits for rapid field deployment
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Activity xii: Develop a proposal for regional courier and shipment services.
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4.4 Specific Objective 4: - Develop a WHO/AFRO Guide on Transportation and Shipment of Specimens and Supplies.
Activity xiii: Develop a proposal on shipping of outbreak supplies
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4.5 Specific Objective 5 – Establish an Operational East African Response Unit.
Activity xiv: Develop a proposal for the establishment of the East African logistic response unit.
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4.6 Specific objective 6: Strengthen Management of Outbreak Supplies within the Region through Installation and Effective Use of the Stock Management and Inventory System (SIMS)
Activity xv: implement the Stock Management and inventory System in at least six countries and the RO.
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Pre-positioned emergency response supplies at UNHRD in Accra, Ghana: January 2015
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5. iMPLEMENTATiON
5.1 Managing Implementation
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5.2 Project Schedule
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5.3 Milestones
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5.4 Deliverables
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5.5 Project coordination—Regional Outbreak Response Logistics Adviser
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5.6 AFRO Technical Logistics Working Group
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AFRO Regional Logistics Strategic Plan 2015-2018 Goal, objectives, implementation and indicators Specific
Objective Strategy Key
Indicator Activities Implementation Time-line
1. To develop Standard Operational Protocol for outbreak logistics to provide guidance and support to Member States
(i) Develop Standard Operating Procedures (SOP) for AFRO outbreak Logistics in the first 2 years of the project
(a) SOP for outbreak logistics tested, approved and shared with WCO
(i) Develop the draft SOP. ii.
Share with AFRO outbreak team and ARO Lo HQ.
iii. AFRO LWG to review the draft. iv. Finalize and publish. Share with WCO
Implementation will be led by EPR/AFRO supported by RSU/AFRO
June-Sept 2016
2. Strengthen logistics human resource capacity within the Region by identifying, profiling, training and networking logisticians who can be deployed to support outbreak response
(ii) Within the first six months of the project develop profile of Logistics Human Resources available within the Region that can be deployed to support outbreak response
(a) A RLA recruited and at post.
b. An AFRO logistics working group established and held first meeting with shared minutes
(i) Confirm TOR of RLA and agree on funding period. ii.
Recruit a RLA. iii. Deploy RLA and set up office. iv.
Establish an AFRO Logistics working Group v. Confirm and contact all members of the working group vi. Agree on a modus operandi and TOR of the LWG. vii.
Organize first meeting and agree on regularity of meeting (TC/VC options)
This will be led by the RLA supported by the LO
Sept-Dec 2016 after the RLA is at post
(iii) Develop in the first 18 months of the project an AFRO Network health logisticians within the Region
Data based on all Health logisticians within the Region established and used to support outbreak response
(i) Identify and collect CVs from all WCO logistics officers working in health sector in their countries.
ii. Develop a data base, using the VSHOC and as part of the RRT of all health logisticians within the Region. iii. The data base to be available and used for redeployment of staff to support outbreak logistics. Develop a system of network based o the GOARN model of health logisticians within the Region
This will be led by the RLA supported by the LO
Jan-March 2016
AFRO Regional Logistics Strategic Plan 2015-2018 Goal, objectives, implementation and indicators Specific
Objective Strategy Key Indicator Activities Implementation Time-line
2. Strengthen logistics human resource capacity within the Region by identifying, profiling, training and networking logisticians who can be deployed to support outbreak response
(iv) Within the first year of the project, develop logistics training modules that could be used to enhance the skills of regional and subregional logistics officers
Standard logistics training modules available
(i) Establish a group of resource people (HQ, AFRO and Others) to support the development of the modules. ii. Review past training formats and agree on the basic modules to be developed.
iii. Develop a time line and resource requirement for the development of the modules. iv. Develop the modules. v. Pre-test the modules vi. Review/revise and print
This will be led by the working group with individuals’
assignment specific recommen- dations. RLA will provide the secretariat backup
Jan 2016 – Dec. 2018
(v) Support each IST and selected priority countries to have logistics officers to support outbreak response activities
(vi) Support at least six countries with the highest occurrence of epidemics develop bilateral neighbour country logistics network
(i) Six countries within the Region have bilateral neighbour- hood logistic networks.
ii. TWO IST have established subregional health logistics networks.
(iii) Support focal points to initiate the neighbour- hood links. iv. Organize short cross- border meetings. v. Identify the six priority countries with highest occurrence of epidemics within the Region. vi. Establish contact with selected country logistics focal points. vi. Identify focal points within each IST for logistics focal point to coordinate bilateral networks. Focal point can be at the IST or in a WCO. viii. Provide regular guidance and support to initiate and develop the network
This will be led by the IST Focal points supported by the RLA
Sept 2015 – Dec. 2016
AFRO Regional Logistics Strategic Plan 2015-2018 Goal, objectives, implementation and indicators Specific
Objective Strategy Key Indicator Activities Implementation Time-line
3. To procure and strategically preposition standardized outbreak supplies and equipment to support a regional rapid- response capacity
(vii) Develop at least three storage hubs within the Region for preposition- ing outbreak prepared-ness and response equipment and supplies
Three regional hubs established with outbreak supplies pre- positioned in them
(i) Review the existing structures being used by the UNHRD in Accra and how suitable that can be used for AFRO outbreak response prepositioning.
ii. Select and agree on sites for hubs. iii. Develop standard list of materials for preposition-ing. iv.
Negotiate with host countries for free port conditions. v. Procure the materials. vi. Install stock management and tracking systems. vii. Make hubs operational
This will be led by the WCO logistics focal points supported by the RLA
Sept 2016 - Sept 2017
(viii) Develop and implement a Warehouse and Inventory Manage-ment system for all outbreak stores within the Region in the first year of project
All WCOs with outbreak supplies use warehouse and inventory management systems
(i) Review and adopt the SIM for use for AFRO outbreak response supplies. ii.
Incorporate inventory management and tracking tool into SIM. iii. Train selected WCO staff. iv.
Install and use the SIM. v.
Monitor regular use
This will be led by the RLA supported by LO/RO and WCOs
March 2016 – Dec. 2017
(ix) Assess and recommend to AFRO management within the first year of the project countries to be selected for the development of first-level response capacity
Criteria developed and countries selected and approved for a first-level response capacity
(i) In consultation with the AFRO outbreak response team develop a criteria and select countries for the development of first- level response capacity.
ii. Develop a protocol and TOR for first-level response capacity. iii.
Support the development of funding proposals for the establishment of first- level response capacity. iv.
Initiate the implementation of the first-level response capacity
This will be led by the RLA supported by LO/RO and WCOs
Sep - Dec 2016
AFRO Regional Logistics Strategic Plan 2015-2018 Goal, objectives, implementation and indicators
Specific
Objective Strategy Key Indicator Activities Implementation Time-line
3. To procure and strategically preposition standardized outbreak supplies and equipment to support a regional rapid- response capacity
(x) Develop within the first three years of the project specifications for AFRO rapid response equipment standards specifica-tions
Outbreak response equipment specification for AFRO response equipment developed and approved
(i) In consultation with AFRO outbreak team, develop a standard list of outbreak response equipment.
ii. Develop technical specification for each equipment on the list. iii.
Initial funding proposal for the procurement of the equipment. iv. Training outbreak response team in the use of the equipment
This will be led by the RLA
Jan - Dec 2016
(xi) Develop within the first two years of project specifica- tions for logistics pre- deployment prepared-ness kits
List of the contents and specifications for Standard AFRO deployment kits submitted and approved
(i) In consultation with AFRO outbreak team, develop a list of the contents of AFRO Standard Response Kits for outbreak response.
ii. Develop technical specification for each item on the list. iii. Initial funding proposal for the procurement of the materials and supplies. iv.
Train outbreak response team in the use of the response kit.
This will be led by the RLA
June 2016 - June 2017
(xii) Assess and recommend to AFRO manage-ment in the first 18 months of the project life, a proposal for regional courier and shipment services
Proposal submitted and approved by AFRO management on shipping arrange- ments for outbreak supplies.
(i) Review existing arrange- ments used by WHO HQ and AFRO as well as other UN agencies within the Region for use of courier services. ii.
Develop a comparative cost-effective proposal.
iii. Submit for approval.
iv. Initiate implementa- tion.
This will be led by the RLA supported by outbreak response team and WCO
Sept 2015 – Dec. 2016
AFRO Regional Logistics Strategic Plan 2015-2018 Goal, objectives, implementation and indicators Specific
Objective Strategy Key Indicator Activities Implementation Time-line
4. To develop a WHO/AFRO adversary guide on transporta- tion and shipment arrange- ments for specimens and outbreak supplies
(xiii) Assess and recommend to AFRO management in the first 18 months of the project life, a proposal for priority shipping arrange- ments for samples and outbreak supplies
Proposal submitted and approved by AFRO management on courier and shipment services
(i) Review existing arrangements used by WHO and other UN agencies within the Region for shipment of supplies.
ii. Develop a comparative cost-effective proposal.
iii. Submit for approval. iv.
Initiate implementa-tion
This will be led by the RLA with input from LO and ARO Log HQ and supported by outbreak team AFRO
Jan 2016 – Dec. 2017
5. To establish an operational East African Response Unit
(xiv) Develop within the first six months proposal, including funding proposal for establish- ment of the AFRO East Africa logistic response unit
AFRO East Africa Logistics response Unit established
(i) Finalize the TOR for the EALRU. ii. Agree on the location of the unit with approval from WCO and host country.
iii. Finalize the needs and requirements for the EALRU. iv. Develop funding proposal for approval by WCO and AFRO Management. v. Initiate discussion with donors. vi.
Initiate the establishment of the EALRU
This will be led by RLA with support from EPR and LO and the WCO
Jan 2016 – Dec. 2017
6. To strengthen manage-ment of outbreak supplies within the Region through the installation and effective use of the Stock Manage-ment and Inventory System (SIMS)
(xv) Implement the Stock Management and Inventory System in at least six countries and the RO within the first years of the project
SIM operational and functional in six countries within the Region.
(i) Select the countries for training. ii. Administrative procedures for securing funding and approval for the training. iii. Develop format and schedule for the training. iv. Conduct the training. v. Ensure the SIM is installed in the offices that have received training. vi. Follow-up for implementation
This will be led by the RLA with input from LO and ARO Log HQ and supported by outbreak team AFRO
Jan 2016 – Dec. 2018
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