Exploring Microsoft Access 2003
Chapter 1
Introduction to Microsoft
Access: What Is A Database?
Objectives (1 of 2)
• Define field, record, table and database
• Start Access, describe windows and objects
• Add, edit, and delete records
• Describe record selector
Objectives (2 of 2)
• Explain importance of data validation
• Apply filter and sort on one or more fields
• Describe relational database;
identify one-to-many relationships
Overview
Every organization uses data
Intro to database management
Introduction to Access
Operations to maintain a database
Database power with multiple tables
Introduction to a Database
• Defining a database
• Database window in Access
• The seven items in window: Tables, Queries, Forms, Reports, Pages,
Macros, Modules
Database Window
Menu Bar Toolbar Database window
Object button
Tables
• Design view used to create fields
• Datasheet view used to add, edit, or delete records
• Each column represents a field
• Records are recorded in rows
Design View
Primary key Field names
Data type
description Field property
Tables
• Record selector symbol next to current record shows status
• Triangle indicates saved to disk
• Pencil indicates you are typing
• Asterisk appears next to last blank record in table
Tables
• Insertion point: where text is entered
• Primary key: unique identifier for each record
• Access automatically saves
changes when you move to next record
Datasheet View
Triangle indicates Data has been saved to disk
Current Record
Total Number of Records
Introduction to Access
Hands-On Exercise 1
• Welcome to Windows
• Obtain the Practice Files
• Start Microsoft Access
• Open the Books Table
Introduction to Access
Hands-On Exercise 1 Continued
• Moving Within a Table
• Add a Record
• Add a Second Record
• Print the Table
• Exit Access
Maintaining a Database
• Replace command
• Find command
• GIGO (Garbage In, Garbage Out)
• Data Validation
•Delete record
•Add record
•Undo command
•Office assistant
Maintaining a Database
Hands-On Exercise 2
• Open the Bookstore Database
• The Find Command
• The Undo Command
• The Delete Command
• Data Validation
Maintaining a Database
Hands-On Exercise 2 continued
• Open the Books Form
• The Replace Command
• Run a Query
• Print a Report
• Office Assistant
Relational Database
• A relational database uses multiple tables
• Example of one-to-many table:
• One publisher owns many books
Database Form
Command Buttons
Go To
First Record
Go To Next Record
Report
Filter By Selection
These Records Were Sorted in Descending Order by Salary
Only part of the records are displayed
Relationships Window
Field Names
One To Many Relationship Table
names
Chapter 1 Summary
• Databases are multiple, related tables
• Six object types: Tables, Forms,
Queries, Reports, Macros, and Modules
• Tables: Design view or Datasheet view
• Record Selector Symbol for record status
• Data validation is critical
Practice with Access
1. Employee database 2. Bookstore database
3. United States database 4. Super Bowl database
5. Look Ahead database 6. Companion Website
Case Studies
• Planning for Disaster
• The Common User Interface
• Garbage In, Garbage Out
• Changing Menus and Toolbars
