1:;.. 10'::.)
L.) I -I
.
/' ,'... '
•
UNITED NATIONS
ECONOMIC AND SOCIAL COUNCIL
, ECONOMIC AND SOCIAL COUNCIL
Training workshop for national census personnel within the framework of the 2000 round of population and housing censuses
15-19 November 1999 Addis Ababa, Ethiopia
Distr.: GENERAL IIiE
ECAlDISD/STATfRPHC.WSJ2J99fDoc 1.1
2 November 1999
Original: ENGLISH
A. CENSUS PREPARATORY ACTIVITIES
a. Census programming
TABLE OF CONTENTS
Page
I. INTRODUCTION -*_ -_. 1
II. LEGAL BASIS FOR A CENSUS 2
III. CENSUS ADMINISTRA TIVE ORGANIZA TION ..•...-... 3
IV. CENSUS WORKPLANICENSUS CALENDAR.. 7
v. CENSUS BUDGET. ...•... ...•... 7
VI. CENSUS STAFF OR PERSONNEL .. 8
VII. FACILITIES REQUIRED FOR UNDERTAKING A CENSUS 9
APPENDIX.. ..••... ..•. 11
REFERENCES 21
Organizational Issues in the Planning and Execution of Population and Housing Census
I. INTRODUCTION
1.1 A Population and Housing Census is one of the most extensive and complex statistical operation. It involves a number of interrelated activities that can be broadly devided into three major phases. These are: Pre-enumeration phase, Enumeration phase and Post-enumeration phase. Population and Housing census is a gigantic operation and its implementation requires substantia!
human, material and financial resources.
1.2 The United Nations defines a census as follows:- A population census is the total process of collecting, compiling, evaluating, analyzing and publishing or otherwise disseminating demographic, economic and social data pertaining, at specified time, to all persons in a country or in well-delimited part of a country (United Nations, 1998:3). Expressed less formally, a census is stock-taking of a population of a country and the way they are living. There are two major characteristics that make a census different from other statistical surveys.
These are: in a census a) every one is enumerated, and b) every one is enumerated at the sametime.
1.3 This paper deals with the organizational aspects of a census. The organizational aspects of a census requires the establishment of a structure to manage and implement the various activities comprising the census program. In the undertaking of a census, a high-level decisions have to be made and taken.
Moreover, various tasks have to be carried out by the relevant technical
departments. Hence, the relationships between all the decision taking bodies
and technical departments responsible for coordinating and implementing the
census activities have to be defined and their duties have to be clearly spelt out.
II. LEGAL BASIS FOR A CENSUS
2.1 The most important point in the 'organization of a census is that the census operation must have a legal basis. The census law should include:
o Organizational matters, IJ Operational flexibility,
o Public obligations,
o Maintenance of confidentiality of individual information, and
o General principles of access to information.
2.2 Organizational Matters: Census law is required for fixing primary administrative responsibility, for obtaining the necessary budget for the census, and for determining the general scope and timing of the census.
2.3 Operational Flexibility: The census law must, for operational convenience, provide for organizational and technical flexibility. It will be operationally convenient if the census law permits the issuing of appropriate notifications or orders on such technical or organizational matters. The power to issue such regulations, along with the matters on which such regulations "can 'be issued,
, I '
could be incorporated in the census law. In the operational phase of field staff recruitment and field management considerable delegation of authority will be necessary. Hence, the census law must permit such delegations by regulations.
2.4 Public Obligations: The census law must have a provision for placing a legal obligation upon the public to cooperate and give fruitful answers and a legal
. ' :
obligation upon the enumerator to record the responses faithfully or truthfully.
2.5 Maintenance of Confidentiality of Individual Information: The issue of
confidentiality of individual information should be strongly and clearly
established in the census legislation' and should be granted by adequate sanctions so as to provide a basis for the confident cooperation of the public.
2.6 General Principles of Access to Information: The law should permit use of census data in aggregated form, the level of aggregation being so selected as to maintain confidentiality. General stipulations can be included regarding use of census data in appropriately aggregated form and release of information to research institutions, other government departments, individual research scholars, and other users. Since the census data are collected with great effort and at a relatively high cost, the law must permit the maximum use of the data, with reasonable restrictions.
III. CENSUS ADMINISTRATIVE ORGANIZATION
3.1 In planning the organization and administration aspect of a census, it is important to consider the role and relationship of the:
o Coordinating or Advisory Body, and
o Implementing or Executive body.
3.2 Coordinating or Advisory Body: Most countries that have carried out a
Population and Housing Census have established national census commissions
or committees which are the highest decision-making bodies responsible for
defining the objectives of the census and priorities in the processing of the data
collected in the census, mobilizing human and financial resources, ...etc. '[he
members of the commission or the committee constitute high political and
administrative authorities who are potential data users and or who are directly or
indirectly facilitate the conducting of the various census operations. These
authorities include the Prime Minister, or the President who serves as the chair
person of the national census commission or committee, and sector ministers
like Education; Agriculture; Transport and Communications; Planning; Finance, Information and Culture; Local Government; Police Commissioner;...etc. and Director of the National Statistical Office who serves as a member and a secretary of the commission or committee. Such commissions or committees are also established at regional. zonal, district, city, town and even at the lowest administrative level, as the case may be, to coordinate the various census activities at their respective administrative level.
3.3 Implementing or Executive body: The census implementing body is the census offices established at various administrative hierarchies. Thus, countries established census offices at national, regional, zonal, district and city levels.
These offices must have the necessary organizational structure with the necessary technical and administrative and management staff to undertake the activities in the various phases of a census operations. The census duties should be well defined within the office and it must operate with some flexibility so as to adjust to the various phases of the census.
3.4 The structure of the office must have the following divisions which should become operational in accordance with schedule of the various census activities:
o Census Methodology Division,
o Census Cartography Division,
o Census Field Operations Division.
o Census Administration and Finance Division,
o Census Publicity/Communication Division.
o Census Data Processing Division,
o Census Data Evaluation and Analysis division. and
o Census Documents Reproduction and Publication Division.
3.5 Census Methodology Division: This Division Prepares the workplan, designs the census questionnaires and other census forms, prepares the concepts and definitions to be used in the census, prepares the enumerators and the supervisors instruction manuals, census officers manual, training manual,...etc.
3.6 Census Cartography Division: It prepares the census maps such as enumeration area and supervision area maps and other census maps used at various phases of the census. It also assists in the preparation of geographic codes and thematic maps during the analysis and publication phases.
3.7 Census Field Operations Division: It is responsible for setting up regional, zonal, district,...etc. census offices, hiring and training of census staff particularly enumerators and supervisors, distributing census documents (questionnaire, manuals, census forms, ...etc.), equipment and supplies. In collaboration with census methodology and cartography divisions, it carries out census tests, pilot census, census enumeration and eventually census post enumeration surveys.
3.8 Census Administration and Finance Division: It is responsible for preparing the census budqet, for managing the census personnel, finance, equipment and supplies including census premises, ...etc.
3.9 Census Publicity/Communication Division: It handles public relations, prepares census information, education and communication campaign manual, prepares and coordinates the implementation of census oubiiclty campaign programs aimed at educating about the objectives and use of the census data to the general public and to the authorities.
3.10 Census Data Processing Division: It is responsible for editing and coding of the
data collected in the census, for entry of the data into the computer, for
programming, data validation, tabulation,...etc.
','
3.11 Census Data Eva,luation and Analysis Division: It is responsible for evaluating the quality and coveraqe of the census data, analysis, preparation of census reports and dissemination of census results.
3.12 Census Documents Reproduction and Publication Division: It is responsible for the reproduction and publication of all census related documents, usually it is responsible for managing a printing unit.
3.13 Each of the above census divisions could have as many sections as necessary.
For examples, the census data processing! division could have the following sections:
o Documentation Section,
o Data Editing and Coding Section,
o Data Entry Section,
o Data Validation, Cleaning and Tabulation Section, and
o Processing and Tabulation Production Section.
3.14 The census office should, whenever. possible be made a permanent unit of the
national statistical office or an independent organization which is the case in
some countries. A census office which is a permanent unit of the National
Statistical Office or a census office which is an independent organization would
ensure continuity in census work, the updating of census records, particularly
maps and drawing up of plans for _future censuses. Moreover, a permanent
census office would enable the technical staff to improve their skills and gain
more experiences in the collection, processing, evaluation and analysis of
census data.
IV. CENSUS WORKPLANICENSUS CALENDAR
4.1 In order to carry out a population and housing census various activities will be conducted. Conducting these activities that make up the census operation and monitoring them effectively can only be done if a work plan is prepared indicating the timing, i.e. the beginning and the completion of each activity.
Thus, the work plan or the census calendar as it is usually called is an indispensable management tool. The work plan should indicate the sequence and estimated duration of each of the component activities of the census and specify the month of commencement and completion of each activity.
4.2 The census work plan or the census calendar shows the various activities grouped into the three phases of the census operations. That is, Pre- enumeration, Enumeration and Post-enumeration phases. The census work plan or the census calendar indicating the detailed activities and the time schedule for a hypotetical country that is expected to undertake the census enumeration in May year 2004 is given in the Appendix.
v. CENSUS BUDGET
5.1 Effective planning and control of the various census operations are not possible
without a very careful financial estimates of the cost of each census operation,
including all of its components, no matter how small it is. The census budget
should reflect the complete plan of action in detail. One of the initial tasks in the
census pre-enumeration phase is the drawing up of a census work plan that,
based on past experiences or careful consideration of the current situation,
includes all the steps that have to be taken under each component of activity,
with an indication of when each activity has to commence and end. Thus, the
work plan is the basis for the preparation of the initial total budget estimates of
the census, with the annual budgets being prepared at the appropriate time each year.
5.2 In order to prepare the budget estimates for the planned census precise data will be required on the following:
o Number and cost of census staff required classified by function and mode of payment,
o Type and cost of equipment and supplies to be used in the undertaking of the census, mode of acquisition (i.e. on purchase or rental basis),
o Required office space classified by use and type of cost (i.e. cost of construction or cost of rent), and
o Type of services to be used for the census operations.
VI. CENSUS STAFF OR PERSONNEL
6.1 A population census requires a relatively larger (depending on the size of the population of the country, geographical terrain, ease of communication and transportation, the number of days in which the census enumeration is planned to be carried out.... etc.) number of staff with different qualifications corresponding to the various phases of the operation. the staff or the personnel of census organization can be broadly categorized into three:
o The professionals or subject matter specialists,
o The administrative and executive staff, and
o The field staff.
6.2 The Professional or Subject Matter Specialists: These group constitute a team of statisticians, demographers, sociologists, cartographers, computer experts, mass communication experts, ...etc. mainly assigned at the census main office.
6.3 The Administrative and Executive Staff: This group comprised senior and experienced administrative and executive staff assigned at main census office, regional, zonal, district and census offices at lower administrative hierarchies.
6.4 The Field Staff: These group constitute the very important functionaJ category of enumerators and supervisors at field level. These group comprise of the bulk of census staff and they are in the ratio of one supervisor to 4-5 enumerators.
6.5 Estimates of the number of census staff required must be based on the structure of the census office, the work load of each staff and the staff productivity or output.
6.6 In undertaking a census it is advantageous to use the same staff for successive operation, thus reducing the turnover of personnel. For example, it is advantgeous to make use of the staff who have gone through census map work operation as census district officers or census supervisors during the enumeration phase. Later on, if possible, these individuals can be used as census data editors and coders. The census staff also include data entry operators who are going to be deployed at census data processing phase.
VII. FACILITIES REQUIRED FOR UNDERTAKlNG A CENSUS
7.1 Conducting a population and housing census requires ample office space and
various types of office and field equipment and supplies. Thus, facilities
required for undertaking a census can be grouped into two. That is;
o Office space or premises, and
o Equipment.
7.2 Office Space or Premises: The various phases of the census operations require adequate space (i.e. offices for the census staff and safe store(s) to keep the census equipment and supplies, census documents, reports ... etc.), in particular for census cartography, editing and coding, data incoding, data processing,...
etc. Thus, the census office must be given suitable and adequate office space for its various activities well in advance. If possible, the census office should be accommodated in one single building or premise or compound with adequate space for all the divisions as well as for parking. Also the premises should ensure the smooth movement of documents. Census documents should be kept in contignous rooms where data editing, coding, data entry, validation and tabulation should be carried out.
7.3 Equipment: Census equipment and supplies include transport equipment required for the various phases of the census operation (cartography, pilot census, enumeration, post enumeration survey, etc), office equipment that includes furnitures, printing equipment, calculators, field equipment, and data processing hardwares and softwares.
7.4 In order to avoid delays in the execution of the various census activities as
scheduled in the workplan and eventually the enumeration, data processing,
preparation of census reports and dissemination of census results, a timetable
should be prepared for the procurement of equipment and supplies and ensure
that orders are placed well in advance.
APPENDIX
WORK PLAN/CENSUS CALENDAR FOR A COUNTRY THAT EXPECTS TO CONDUCT ITS POPULATION AND HOUSING CENSUS IN MAY 2004
ObjectivelActivity Responsible Party(ies) Place Starting Date Output
and Duration
I. PRE-ENUMERATION PHASE
A. ADMINISTRATIVE ARRANGEMENTSIINITIAL PREPARATIONS
1. Preparation of Population and Housing The Director, National Statistical Census Head Nov. 1999 A copy of the proclamation and a census
Census Proclamation and census Office (NSO) Quarters (5 months) programme
programme
2. Consideration and approval of the final Government Census Head April 2000 Publication of census proclamation and draft of census proclamation and census Quarters (2 months) Letter from Government confirming the
programe approval of the census programme
3. Establishment of the Population and Government, with advice of
.
June 2000 List of members of the Commission andHousing Census commission Director, NSO (3 Weeks) Letters confirming their appointment
4. Establishment of census secretariat Census commission and secretary u July 2000 6 technical Divisions created together with
to commission (3 Weeks) names and category of officers and
necessary office space
5. Establishment of a census publicity Chairperson of Census Commission II July 2000 Letters confirming appointment of members
advisory committee and Director, NSO (2 Weeks) of the committee
6. Establishment of a census technical Census Commission and Director, u August 2000 Letters confirming appointment of members
advisory committee NSO (2 months) of the committee
7. Determination of census scope and Secretary to the commission u August 2000 Outline of the census scope and procedures
APPENDIX
Objective/Activity Responsible Party(ies) Place Starting Date Output
and Duration B: CARTOGRAPHIC PREPARATION:
1. Preparation of programme for Cartographic Division Census Head July 2000 A list giving details of cartographic
cartographic activities Quarters (2 Weeks) activitiesincludin~starting date and
duration
2. Taking inventory and acquisition and Cartographic Division Census Head July 2000 A listing of base maps
reproduction of necessary base maps Quarters (6 months)
3. Procurement of cartographic supplies Director, NSO and executing agency Census Head August 2000 Receipt of cartographic equipment and
and other related materials Quarters (15 months) materials
4. Preparation and printing of household Cartographic, and Census Census Head August 2000 Adequate numbers of listing forms and listing forms, manuals and other Methodology Divisions Quarters (17 months) other materials produced
materials
5. Training of trainers Cartographic Division Census Head August 2000 List of 120 persons trained
Quarters (4 Weeks)
6. Recruitment and Training of cartographic Cartographic Division Census Head Sept. 2000 1200 geographical field assistants trained
assistants Quarters (2 months)
7. Undertaking publicity for cartographic Census Publicity and All areas 'Sept. 2000 Number of radio and TV broadcasts and
activities Communication Division (10 months) administrative meetings held
8. Establishment of a regional cartographic Cartographic and Field operations Regional October 2000 Number of offices established
units Divisions Offices (1 months)
9. Distribution of base maps, manuals and Cartographic Division/Field All areas Sept. 2000 Materials received in the Regional census household listing materials to the field Operation. Diyis.ion (3 months)
10. Deployment of cartographic assistants Cartographic Division and Field All areas Nov. 2000 cartographic field assistants deployed at
Objective/Activity Responsible Party(ies) Place Starting Date Output and Duration
11. Field up-dating of base maps including: Cartographic assistants and All areas Nov. 2000 Number of base maps up-dated and demarcating of lowest administrative regional cartographic units (14 months) demarcated, a listing of localities and
divisions in rural and urban areas; delineation of about 60,000 EA's
Preparation of lists of locality areas; and Delineation of enumeration areas (Eas) and listing of households
12. Fair drafting of EAlSA maps Regional Cartographic units All areas Nov. 2000 About 60,000 EA maps drafted (16 months)
13. Verification of EA maps and related Cartographic Division Selected areas January 2001 List of Verified ENSA maps and related
forms in selected areas (12 months) forms
14. Reproduction of EAlSA maps for use in Cartographic Division/Regional All areas Nov. 2001 About 60,000 copies of EA maps prepared
the main census cartographic units (16 months)
15. Post censal cartographic activities Cartographic Division Census Head Oct. 2002 Density maps and up-dated EA maps Quarters (2 years)
C: PREPARATION OF QUESTIONNAIRES, MANUALS AND OTHER DOCUMENTS
1. Determination of data needs and topics of Director, NSO and main data users Census Head Nov. 1999 List of topics to be investigated in the 1994
investigation Quarters (6 months) census and comments from data users
2. Presentation of topics of investigation to Director, NSO Census Head August 2000 Letter of approval from the Commission
the Commission for approval Quarters (3 Weeks)
3. Procurement of necessary office National Statistical Office and Census Head August 2000 Various census equipment, stationery and equipment, stationery and other supplies executing agency Quarters and (2 years) other supplies received at the census office
Overseas
APPENDIX
Objective/Activity Responsible Party(ies) Place Starting Date Output
and Duration
4. Preparation of initial drafts of tabulation, Evaluation and Analysis Division Census Head Sept. 2000 Initial drafts of tabulation, outline of outline of expected analysis and and Data Processing Division Quarters (1 months) expected analysis and publication
publication programme programme
5. Determination of quality control Census methodology Division Census Head oct. 2000 Outline of quality control procedures and
programs and preparation of the relevant Quarters (2 months) relevant forms -,
documents --
6. Preparation of the census questionnaire/s Evaluation and analysis Census Head Oct. 2000 Copies of the 1st draft of the and manuals for trial census 'Division/secretary to commission Quarters (9 months) questionnaires(s) and manuals
7. Preparation and printing of post Census methodology Division Census Head Julyl2002 Adequate numbers of PES questionnaires
enumeration survey questionnaires and Quarters (5 months) and manuals
related manual for use in the trial census
8. Review of the census workplan and Census commission/census Census Head February 2003 Revised details of the workplan and budget
budget technical advisory committee Quarters (2 Weeks) with indications on sources of funds
D. TRIAL CENSUS AND EVALUATION SURVEY AND FINALIZATIONOF.~CENSUSMATERIALS
1. Selection of EA's for inclusion in trial Census methodology Division Census Head October 2002 List of selected EAs
census and Evaluation survey Quarters (2 Weeks)
2. Recruitment, training and deployment of Field operations Division/Evaluation All selected October 2002 .Numoer of staff trained and details of their
supervisors and enumerators and analysis Division areas (2 months) 'functions
3. Distribution of data collection materials Field operations Division All selected October 2002 Necessary materials at the field
areas (2 months)
4. Field enumeration Field operations/trial census November 2002
APPENDIX
Objective/Activity Responsible Party(ies} Place Starting Date Output
and Duration
5. Field enumeration for trial PES Field operations and PES Selected areas November 2002 Completed PES questionnaires
supervisors and enumerators (1 weeks)
6. Editing, coding and analysis of trial Evaluation and Analysis, and data Census Head December 2002 Tables produced
census and evaluation data processing Divisions Quarters (1 months)
7. Preparation of trial census and PES Census methodology Divisions Census Head December 2002 Report of the trial census
report Quarter (1 month)
8. Preparation, finalization and printing of the census documents:
(i) Calendar of events Evaluation and Analysis Division Census Head December 2002 Required copies of calendar of events
Quarters (4 months) documents
(ii) Standard occupational classification Evaluation and Analysis Division Census Head December 2002 Required copies of standard occupational
code lists Quarters (4 months) classification code lists
(iii) Standard industrial classification code Evaluation and Analysis Division Census Head December 2002 Required copies of industrial classification
lists Quarters (4 month) code lists
(iv) Preparation and printing of Evaluation and Analysis Division Census Head December 2002 Required copies of enumerators' identity
enumerators' identity cards Quarters (1 months) cards
(v) Printing questionnaires manuals and Evaluation and Analysis Division Census Head December 2002 Adequate number of questionnaire
other documents for the main census Quarters (4 months) produced
E. RECRUITMENT AND TRAINING
1. Data processing adviser/consultant National Statistical Office and Census Head August 2002 Assumption of duty of data processing
executing agency Quarters (5 Months) Adviser/consultant
ObjectivelActivity Responsible Party(ies) Place Starting Date Output and Duration
2. Training of National Statistical Office staff at institutions abroad
(i) Data processing Central Statistical Authorityand Census Head Sept. 2002 2 programmers/analysts trained in data
executing agency Quarters (4 months) processing
(Ii) Demography National Statistical Office and Census Head Sept. 2002 2 demographer trained
executing agency Quarters (4 months)
(iii) Census cartography National Statistical Office and Census Head Sept. 2002 1 cartographer trained in census
executing agency Quarters (4 months) cartography
(iv) Sampling Statistician National Statistical Office and Census Head Sept. 2002 2 sampling statisticians trained
executing agency Quarters (4 months)
F. PUBLICITY
1. Determination of census publicity Census Communication and Census Head Nov. 2001 Outline of publicity campaign programme
programme Publicity Division Quarters (6 months)
2. Preparation and printing of publicity Census Communication and Census Head May 2002 Adequate number of printed materials
materials Publicity Division Quarters (4 months)
3. Establishment of regional, Zonal and Census Communication and All areas August 2002 Number of committees formed inclUding district census publicity committees Publicity and Field Operations (2 months) number of staff deployed
Divisions
4, Briefingot regional, Zonal and district Census Communication and All areas Sept. 2002 Report of the briefing
publicity personnel Publicity Division (1 month)
APPENDIX
Objective!Activity Responsible Party(ies) Place Starting Date Output
and Duration
5. Assembly and packing of census publlcity Census Communication and Census Head Sept. 2002 Number of packed materials
materials Publicity Division Quarters (1 month)
6. Distribution of publicity materials and Census Communication and All areas October 2002 PUblicity announcements on radios, TV's, conducting pubticity campaigns Publicity Divisionl Field Operation (2 months) posters and other materials distributed
Division G. INITIAL DATA PROCESSING ACTIVITIES
1. Preparation of data processing plans Census Executive Officerl data Census Head Nov. 2001 Outline of census data processing plans
processing Division Quarters (2 Months)
(i) Procurement of equipment for trial Administration and Finance Census Head Oct. 2002 15 micro-computers and 2 super micro-
census Division, NSOI executing agency Quarters (2 months) computers and essential stationary
(ii) Procurement of the rest of the Administration and finance division. Census Head Dec. 2002 All equipment and stationary received in equipment, stationary and supplies NSO/ executing agency Quarters (7 months) NSO
3. Preparation of data processing site(s) Census Executive Officerldata Census Head February 2003 Number of offices made ready for processing department Quarters (4 months) instatlation of data processing equipment
II. ENUMERATION PHASE
ENUMERATION AND OTHER PREPARATIONS:
1. Making contact with other government Census Commission/Central Census Head February 2003 Letters written to ministries/departments ministries/ departments for extra vehicles Statistics Authority Quarters (2 months)
2. Recruitment, training and deployment of Secretary to commission field All areas February 2003 About 60,000 enumerators and 12,000
supervisors/ enumerators operations Divisions (3 months) supervisors recruited and trained
Objective/Activity Responsible Party(ies) Place Starting Date Output and Duration
3. Getting vehicles from other ministries Central Statistics Authority Census Head April 2003 No. of vehicles acquired
Quarters (1 month)
Other areas
4. Distribution of materials and deployment of Field Operations Division All areas April 2003 Numbers of materials distributed in the
field staff (1 month) field and number of staff deployed
5. Undertaking the census enumeration Field Operations Division. All areas May 2003 Number of completed questionnaires
exercise enumerators, supervisors and other (2 weeks) received in field offices
field staff
6. Assembly of completed census Field Operations Division All areas May 2003 Number of census materials assembled
questionnaires and other materials at the (1 week)
zonal offices
7. Despatch of the census materials to Field Operations Division/Regional All areas June 2003 Number of census materials received in
census office at the headquarters census offices (2 weeks) Addis Ababa
8. Basic editing, compilation of summary Field Operations and Evaluationl Census Head July 2003 Summary sheets of totals and preliminary totals and preparation of the preliminary analysis Divisions Quarters (3 months) report
report
III. -POST-ENUMERATION PHASE
A. POST ENUMERATION SURVEY:
1. Selection of EA's Census Methodology Division Census Head May 2003 List of selectedEAts
Quarters (2 weeks)
2. Recruitment, training and deployment of Census Methodology and Field All selected Sept. 2003 Number of staff trained and deployed supervisors, enumerators and other field Operations Divisions areas (1 month)
staff
Objective!Activity Responsible Party(ies) Place Starting Date Output and Duration
4. Undertaking enumeration exercise Field Operations Division, All selected October 2003 Completed questionnaires enumerators and supervisors areas (1 week)
5. Assembly of PES materials at field offices Field Operations Division/Regional All selected October 2003 Number and type of materials assembled
census offices areas (1 week)
6. Despatch of the completed work to census Field Operations Division All selected Nov. 2003 Number and type of materials received in
headquarters for Data processing: areas (2 weeks) Addis Ababa
B. DATAPROCESSING:
1. Recruitment, and training of coders, Secretary to commission Data Census Head June 2003 400 editors/coders and 200 data entry
editors and data entry staff processing Division Quarters (2 months) clerks trained
2. Manual editing/coding and verification of Data processing Division, editors Census Head August 2003 Number of questionnaires coded and
questionnaire and coders Quarters (18 months) verified
3. Data entry Data processing Division/data entry Census Head Sept. 2003 Number of completed questionnaires
clerks Quarters (18 month)
4. Computer editing and automatic correction Data Processing Division Census Head October 2003 Corrected data files Quarters (18 month)
5. Review/evaluation of computer editing Data processing Division/Analysis Census Head April 2004 Final versions of cleaned data files
and Evaluation Division Quarters (1 month)
6. Tabulations Data processing Division Census Head Dec. 2003 Number of tables produced
Quarters (1B months)
7. Review of tabulations Evaluation and analysis/data Census Head January 2004 Final statistical tables made ready for
APPENDIX
ObjectivelActivity Responsible Party(ies) Place Starting Date Output
and Duration
C. PREPARATION OF REPORTS AND DISSEMINATION OF CENSUS RESULTS
1. Preparation of administrative reports Evaluation and analysis Division Census Head Sept. ..2002 Administrative report produced Quarters (12 months)
2. Preparation of preliminary report Evaluation and analysis Division Census Head June 2003 Preliminary report produced Quarters (4 months)
3. Preparation of explanatory notes on Evaluation and analysis Division Census Head January 2004 Manuscripts of notes for inclusion in
statistical tables Quarters (12 months) volumes on statistical tables
4. Evaluation and basic analysis of census Evaluation and analysis Division Census Head April 2004 Copies of analytical reportls
data Quarters (2 years)
5. Printing of reports and dissemination of Census commission/Evaluation and Census Head Sept. 2003 Number of copies of each type of report
data analysis Division Quarters (3 years) available
