with Word 2007
This session we will look at referencing with Microsoft Word 2007
We will not be talking about the theory of referencing
A theory session can be delivered for staff and students
We will investigate the Word templates and use them to add a variety of references to our document
We will learn how to adapt the templates to enable referencing of online resources
Finally we will add a reference list to our work
As we work through the session we will stop and complete the appropriate section of the referencing exercise on the handout.
As you are aware
If you use material from books, journals,
web sites, etc in an assignment without
referencing it is called plagiarism, and is
regarded as a serious offence at colleges
and universities.
Advantages:
Quick compilation of sources using in-built templates
Quick addition of in-text references and bibliographies
Automatic formatting (it does the job for you!)
Builds a master list of previously used references
But…it has limitations.
(discussed at the end of the session)
Let’s take a look…the basics
Open Microsoft Word
Click on the References tab First choose a publishing style:
Click the drop down box next to Style in the Citations &
Bibliography Group
Choose the appropriate style
Once selected APA will remain the default style
To add a new source
Click on the Insert Citation button
Add a new source
A pop up will appear with a variety of templates
Simply choose the type of source from the drop down list and fill in the form.
Every time a new source is added an in-text reference is placed at that point in the body text
You must make sure you add a new source at the correct point in the text
For example:
One method of demonstrating your analysis and
understanding of a topic is by giving a presentation, (Clarke, 2005).
Let’s have a go…
Close the current word document
Retrieve accompanying referencing exercise
Type http://wcitlibrary.pbworks.com into the browser
Click to remove menu bar
Double Click
Remember:
Click on the Insert Citation button then Add New Source
Referencing a book
Locate exercise 1
Delete the placeholder and add the in-text citation
Fill in the book template; author, title, publisher etc.
Click OK
Clarke, A. (2005). IT skills for successful study.
London: Palgrave Macmillan.
Notice that if we try to add another source, the book we just added displays at the top of the menu option
If you want to use it again, simply click it
There is no need to add it again
Referencing a webpage
Locate exercise 2
Note: Corporate author
This is how many of you would cite web pages with corporate authors
However….
things have changed
LicensedPracticalNurse.org. (2011). Introduction to Nursing Theory. Retrieved February 18, 2011, from LicensedPracticalNurse.org: http://www.licensedpracticalnurse.org/nursing- theory
Referencing a webpage
Locate exercise 2 and select the website template
ECU does not cite corporate authors from web pages – leave blank
Note: Author
replaced by the name of the webpage
Introduction to Nursing Theory. (2011). Retrieved February 18, 2011, from LicensedPracticalNurse.org: http://www.licensedpracticalnurse.org/nursing-theory
Referencing a PDF document (useful for eBooks too)
Locate exercise 3 and select the Document from Web site template
Fill in the template
Hint: Copy the URL before entering the referencing function
Commonwealth of Australia. (c2011). Australian Government Directory of Services for Older People. Retrieved February 18, 2011, from Australian Government Department of Health and Ageing:
http://www.health.gov.au/internet/main/publishing.nsf/Content/AB724C0DE3D26BAFCA 2576A9007B98CC/$File/AGDOS2011.pdf
Referencing a student reader
These are referenced as a chapter of a book
Choose the Book Section template
Oh no…there are two authors to this document!
You can add multiple authors by clicking the Edit button next to the Author field
You can build the number of authors by clicking the Add button
They will display in the viewing window below
Note: the automatic re-formatting
Referencing a student reader
These are referenced as a chapter of a book
Choose the Book Section template
World Health Organisation. (2008). The Ottowa Charter for Health Promotion. In B.
Smith, & J. Peters, Apply a Population Health Framework (pp. 12-16). Perth: West Coast Institute of Training.
Referencing hard copy journal articles
Will need to add Volume & issue
Tick show all Bib fields
Gunepin, M., Derache, F., & Audoual, T. (2010). Operational Impact of Tongue Piercing on French Military Pilots During Overseas Deployments. Military Medicine , 175 (10), 788-90.
Referencing online Journals from EbscoHost &
ProQuest aggregated databases
These are a bit tricky
You can use Miscellaneous template
Need to show all Bib fields and add the text Retrieved February 16, 2011, from ProQuest Central into the
Publisher field to generate the correct formatting.
Bakhtiari, E. (2011). Data-driven diabetes care gets smarter. Health Governance Report , 21 (3), 1-2. Retrieved February 16, 2011, from ProQuest Central.
Sometimes you may not have located the source you want to use in your document
To mark the spot where the source will be inserted you use the placeholder function
You can edit the placeholder later and fill out the details
So how do we edit the placeholders?
At any time it is possible to access the list of sources collated for the document
Click on the Manage Sources tab
Sources can be edited, deleted or created
Preview pane
‘Pick’ from previous sources and copy into current document
At any time a bibliography can be added to the document
Choose Bibliography or Works Cited (Reference List)
What’s the difference?
Bibliography vs Reference List
These two terms are often used interchangeably, but are actually two different things.
A Bibiliography is a list of every resource you have consulted while doing your research, even if it is not cited.
A Reference List is a list of every resource that you have
quoted from (either directly or indirectly) in your assignment.
Items are listed in a Bibliography or a Reference List
alphabetically by the author (or by title, if there is no author) and have a hanging indent.
add a Works Cited to the end of the document
You will need to add a line after each entry.
A reference list should look something like this
Reference List
Bakhtiari, E. (2011). Data-driven diabetes care gets smarter. Health Governance Report , 21 (3), 1-2.
Clarke, A. (2005). IT skills for successful study. London: Palgrave Macmillan.
Commonwealth of Australia. (2011). Australian Government Directory of Services for Older People. Retrieved February 18, 2011, from Australian Government Department of Health and Ageing:
http://www.health.gov.au/internet/main/publishing.nsf/Content/AB724C0DE3D26BAFCA2576A9007B98CC/
$File/AGDOS2011.pdf
Controlling blood sugar in diabetes: How low should you go? (cover story). (2011, January). Harvard Men's Health Watch , 15 (6) , 1. Retrieved from EBSCOhost.
Gunepin, M., Derache, F., & Audoual, T. (2010). Operational Impact of Tongue Piercing on French Military Pilots During Overseas Deployments. Military Medicine , 175 (10), 788-90.
LicensedPracticalNurse.org. (2011). Introduction to Nursing Theory. Retrieved February 18, 2011, from LicensedPracticalNurse.org: http://www.licensedpracticalnurse.org/nursing-theory
Will need to manually indent
How do we produce the hanging indent?
Highlight the text
Select the Home tab
Then select the Paragraph menu
Not all formats offered-but can ‘tweak’ it to fit
Choose best fit (from ECU referencing guide)
Indents
Necessity to change title e.g. Works Cited to Reference List
